USA-Administrative Assistant II
Found in: Talent US C2 - 3 weeks ago
Job Location: Cambridge,MA
Job Duration: 12 Months On w2
Time: 9 to 5 (On-site)
Job Description:
" Provide general administrative support to one or more managers.
" Provide administrative support requiring a complete knowledge of department functions.
" Responsibilities include preparing grammatically correct correspondence, reports, tables, and analyses. Exercise discretion in handling of confidential material and information.
" Assist in special projects as assigned.
" Recommends improvements on administrative procedures and implements changes.
" Responsible for organization and maintenance of department filing system including potentially confidential data.
" Ensure department supplies needs are met.
" Manage department communication for manager(s) including mail and email.
" Respond to various inquiries for information according to general guidelines.
" Coordinate meetings, maintains calendars, makes travel arrangements, etc.
" May provide clerical support as necessary, including filing, faxing, copying, performing data entry, etc.
" May provide guidance and training to less experienced administrative staff.
" Contacts are frequent with individuals representing other departments, and/or representing outside organizations. Contacts involve obtaining or providing information or data on matters of moderate importance to the function of the department or which may be of sensitive nature.
" Demonstrate ability in the application of requisite skills and applies additional skills and knowledge acquired through experience to perform the more complex tasks of the position.
" Generally receive no instructions on routine assignments while under limited supervision. Receive general instructions on new work, which is generally reviewed upon completion.
Basic Qualifications:
" High School Diploma or GED and 5+ year's administrative experience
" Proficiency in using computer technology including the Microsoft Office Suite (Outlook, Excel, PowerPoint, Word and others)
Preferred Qualifications
" Bachelor s Degree strongly preferred or Secretarial Certificate
" Experience with SharePoint content administration
" Experience supporting senior-level business leaders in a pharma or biotech environment
" Experience in audit
" Familiarity with pharma industry and Business organization in particular
" Excellent verbal and written communication skills
" High ethical standards, maintenance of confidentiality
" Ability to prioritize effectively
" Ability to navigate organization with minimal direction, in support of completing task
" Strong initiative, tact, communication, and interpersonal skills a must
" Organized and committedClose
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