Litigation Docket Supervisor

4 months ago

Miami, United States Ascension Global Staffing & Executive Search Full time
Job DescriptionJob DescriptionAscension Global Staffing & Executive Search, a Hispanic Women Owned & Operated National Recruiting Firm stands at the forefront of innovation and excellence. Led by a visionary team with a deep commitment to diversity and inclusion, our firm is dedicated to identifying and attracting top talent across the nation. With a unique blend of cultural insight and professional expertise, we pride ourselves on creating an environment that fosters success for both employers and candidates.

Our top Am Law 100 client, a global law firm, has an exciting full-time employment opportunity for a Litigation Docket Supervisor in their Miami office. They offer competitive compensation and an excellent benefits package.

Position Summary:

The Litigation Docket Supervisor is responsible for coordinating and overseeing the Litigation docketing for multiple office locations, making substantive docketing determinations and accurately identifying docketing deadlines for the benefit of our clients and the Firm. Candidate should also be flexible to work overtime as needed.

Duties & Responsibilities:

  • Supervises and trains Litigation Docket Department staff, handles daily supervision and day-to-day operations of the Litigation docketing staff including scheduling and personnel issues

  • Develops, updates and revises firm docketing processes and procedures

  • Responsible for the overall quality control, daily maintenance and operation of the Firm’s docketing system

  • Leads the team to insure all docketing items are timely and accurately processed in accordance with firm policies

  • Assists with firm docketing

  • Reviews mail, calendars court dates, creates new database records and sets up files

  • Sends reminders to attorneys and secretaries for upcoming deadlines

  • Prepares calendar and docket reports for attorneys and staff

  • Reviews attorneys’ calendars, giving continuity to calendar dates and de-docketing database dates

  • Creates and maintain case management of the master docket calendar

  • Posts entries on the master calendar

  • Corresponds with attorneys and staff regarding case and court information

  • Handles advanced troubleshooting for more complex docketing issues

  • Manages docketing workflow to insure the work load is balanced within the department

  • Maintains strict confidentiality of client and firm matters

  • Assists with other department activities as needed, and performs additional duties and responsibilities as assigned

Skills & Competencies:

  • Candidate must be a self-starter who can work independently with minimal supervision

  • Provide outstanding client service, meet high quality standards for services and meet or exceed expectations. Proactive in seeking innovative ways in which to help others

  • High attention to detail, outstanding organizational skills and the ability to manage time effectively

  • Excellent interpersonal and communication skills (oral and written), professional demeanor and presentation

  • Strong problem-solving skills, takes initiative and uses good judgment, excellent follow-up skills

  • Ability to establish and maintain effective working relationships with all levels of the organization and collaborate well in a team

  • Position also requires the ability to work under pressure to meet strict deadlines, effectively prioritize multiple tasks

  • Ability to shift priorities and manage change with a positive outcome

  • Recognize confidential, sensitive, and proprietary information and maintain such information as confidential

  • This position may also be sedentary and require the employee to sit for extended periods of time

Qualifications & Prior Experience:

  • Bachelor's Degree or equivalent experience in related field preferred

  • Minimum 7 years of prior docketing experience with a major law firm is required

  • Minimum 5 years of experience in staff management, preferably in a multi-office environment

  • Extensive knowledge of Federal and State court procedural rules

  • Working knowledge of e-filing required

  • ProLaw and/or Aderant Expert experience a plus

  • Computer proficiency in Windows-based software and Microsoft Office Suite applications including Word, PowerPoint, Excel and Outlook

  • Exceptional computer skills with the ability to learn new software applications quickly

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