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Part-Time SF Office Coordinator

4 months ago

Bodega Bay, United States SmithRx Full time
Job DescriptionJob Description

Who We Are:

SmithRx is a rapidly growing, venture-backed Health-Tech company. Our mission is to disrupt the expensive and inefficient Pharmacy Benefit Management (PBM) sector by building a next-generation drug acquisition platform driven by cutting edge technology, innovative cost saving tools, and best-in-class customer service. With hundreds of thousands of members onboarded since 2016, SmithRx has a solution that is resonating with clients all across the country.

We pride ourselves for our mission-driven and collaborative culture that inspires our employees to do their best work. We believe that the U.S healthcare system is in need of transformation, and we come to work each day dedicated to making that change a reality. At our core, we are guided by our company values:

  • Integrity: Always operate with honesty and transparency so we earn the trust of our clients.
  • Courage: Demonstrate the courage needed to take on a broken industry and continuously improve what we offer to optimize health outcomes.
  • Together: Foster a collaborative and inclusive environment that values teamwork, respect, and open communication, and encourages creativity and diversity of thought.

Job Summary:

We are seeking a highly organized and detail-oriented individual to join our team as an Office Coordinator. As the Office Coordinator, you will be responsible for managing the day-to-day operations of our office and providing support to ensure a smooth and efficient workflow. You will serve as a central point of contact for employees, clients, and visitors, and your excellent communication skills will be essential in coordinating various office activities. This role requires strong organizational abilities, exceptional multitasking skills, and a proactive approach to problem-solving.

This role is based onsite at our San Francisco office location and will start as a 6-month contract engagement, with 10-15 hours per week.

What you will do:

  • Office Management: Oversee the overall functioning of the office, ensuring a clean, organized, and productive environment.
  • Administrative Support: Provide administrative assistance to executives and staff members, including scheduling appointments, managing calendars, and handling correspondence.
  • Front Desk Operations: Serve as the primary point of contact for visitors,, receive and distribute mail/packages, and maintain a professional and welcoming office area.
  • Facilities Coordination: Coordinate office maintenance, repairs, and renovations, liaise with vendors and suppliers, and ensure proper functioning of equipment and facilities.
  • Supply Management: Monitor inventory levels of office supplies, order new supplies as needed, and ensure proper allocation and distribution of resources.
  • Compliance: Ensure compliance with company policies, procedures, and regulations, and assist in the implementation of new policies and initiatives.

What you will bring to SmithRx:

  • High school diploma or equivalent; bachelor's degree preferred.
  • 2+ years experience in office coordination, administrative support, or a similar role required.
  • Strong organizational and time-management skills, with the ability to prioritize tasks effectively.
  • Excellent communication skills, both written and verbal, with a professional and friendly demeanor.
  • Proficiency in using office software and tools, such as Microsoft Office Suite (Word, Excel, PowerPoint) and scheduling/calendar applications required
  • Attention to detail and accuracy in performing tasks.
  • Ability to maintain confidentiality and handle sensitive information with integrity.
  • Proactive problem-solving skills and ability to work independently.
  • Flexibility to adapt to changing priorities and handle multiple projects simultaneously.

Join our team as an Office Coordinator and play a vital role in ensuring the smooth operation of our office environment. Your contributions will be valued, and you will have the opportunity to work in a collaborative and supportive work culture. Apply today and be part of our success