Administrative Assistant
4 weeks ago
Job Title: Administrative Assistant
Location: Worcester, MA 01606
Duration: 3 Months (Potential for Extension)
Hourly Pay: $18
Overview: Reporting directly to the Office Manager, the Administrative Assistant will play a pivotal role in ensuring smooth operations within the office. This position involves providing primary or backup coverage for the Office Manager and managing front desk duties. Collaboration between the Administrative Assistant and Office Manager will ensure seamless workflow during their respective shifts.
Responsibilities:
Receptionist Duties:
- Warmly greeting callers and determining their needs
- Providing routine information and facilitating referrals to internal and external units
- Welcoming visitors and notifying appropriate personnel
General Clerical Support:
- Handling incoming and outgoing mail, and distributing it accordingly
- Maintaining knowledge of office equipment and contacting support when necessary
- Monitoring office supplies and ensuring appropriate stock levels
Coordination of Meeting Spaces:
- Facilitating the scheduling and use of meeting spaces for training sessions and meetings
Preferred Qualifications:
- Exceptional customer service skills
- Ability to follow both written and oral instructions effectively
- Discretion in handling confidential information and exercising sound judgment
- Strong attention to detail and organizational abilities
- Proficiency in Microsoft Office applications and comfort with IT systems
- Familiarity with the structure and operations of state government
Required Skills/Experience:
- Excellent customer service skills
- Ability to follow written and oral instructions
- Discretion in handling confidential information and exercising sound judgment
- Strong attention to detail and organization
- Ability to maintain accurate records
- Comfort in learning and working within IT systems
- Proficiency in Microsoft Office applications
- Knowledge of the organization of state government
This position offers an opportunity to contribute to the efficiency of office operations while gaining valuable experience in administrative support.
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