Legal Administrative Assistant

3 weeks ago

Worcester, United States Gillard Associates Full time
Job DescriptionJob Description

We are seeking highly organized and detail-oriented individual to join our team. In this role, you will provide crucial administrative support to our attorneys and other professionals, ensuring smooth and efficient operations within our firm. This individual will handle a variety of tasks, ranging from administrative to client facing duties. The position requires a strong focus on providing sophisticated administrative support.

RESPONSIBILITIES

  • Manage and coordinate attorney schedules, including appointments, meetings, and travel arrangements
  • Prepare, proofread, and format legal documents, correspondence, and reports with accuracy and attention to detail
  • Assist with the preparation of trust and estate plan signings
  • Assist in maintaining electronic and physical filing systems, ensuring documents are organized and easily accessible
  • Assist with billing and invoicing processes, including time entry and client billing inquiries
  • Provide general administrative support, such as answering phones, greeting clients, and handling incoming and outgoing mail
  • Provide reception desk coverage for short periods of time on an as needed basis
  • Perform other duties specific to the role as assigned

QUALIFICATIONS

  • Bachelor’s degree preferred, but not required
  • 3-5 years of experience in professional services setting or law firm preferred
  • Strong organizational skills with the ability to prioritize tasks and manage multiple deadlines effectively
  • Excellent written and verbal communication skills with a keen eye for detail
  • Strong client service skills
  • Advanced computer skills, including experience with Microsoft Office (Word, Outlook, Excel, PowerPoint), Kofax Power PDF or similar/equivalent PDF program, BigHand Create and Hyperstyles or similar/equivalent Styles and Templates software, and NetDocs; Willingness and ability to learn different technologies
  • Ability to maintain confidentiality and handle sensitive information with discretion
  • Enthusiasm for learning and willingness to adapt to changing priorities and workflows

BENEFITS

  • Competitive salary commensurate with experience
  • Comprehensive benefits package, including health insurance, retirement plans, paid time off
  • Opportunities for professional development and advancement within the firm
  • A supportive and collaborative work environment with a team of dedicated professionals
Company DescriptionWell-respected law firm, committed to the development and long-term success of its employees.Company DescriptionWell-respected law firm, committed to the development and long-term success of its employees.

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