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Hotel Administrative Assistant

4 months ago

Charlottesville, United States Staybridge Suites Charlottesville Airport Full time
Job DescriptionJob DescriptionLTD Hospitality Group is seeking highly motivated individuals with expertise in effective and efficient accounting principles. If you are looking for an exciting career with unlimited opportunities to thrive within LTDs growing portfolio of properties, we have an immediate opening for you to join our team as an Hotel Administrative Assistant.
The Hotel Administrative Assistant will provide administrative support to the General Manager to include data entry, reviewing statements, month end procedures, accounting support and obtaining verification & approval of all invoices from vendors in a timely and accurate manner in accordance with Hotel and Corporate policies and procedures.
  • Create and maintain computer and paper based filing and organization system for records, reports, documents, etc. in the support of departmental
  • Enter administrative invoices on the company checkbook and submit all invoices from other department heads every Thursday
  • Code administrative invoices
  • Submit invoices daily to General Manager for approval
  • Send out A/R invoices daily
  • Reconcile petty cash requests and submit every Thursday
  • Enter daily revenue into the company spreadsheet
  • Ensure daily credit card deposit data from credit card processor is entered into ProfitSage Income Journal. Input detailed notes regarding any variances. Research and ensure all variances are corrected
  • Empty drop safe of all cashier drops with a witness
  • Count all cashier drops and prepare bank deposit
  • Take deposit to local bank prior to 2PM
  • Provide change to all cashiers as needed
  • Prepare month-end packets to the corporate office
  • Correct all posting errors and communicate with Accounting Manager about posting problems
  • Respond to all charge backs from credit card companies
  • Prepare daily logs (Adjustments, etc.) for general manager review
  • Review daily audit pack for discrepancies. List compiled, distributed, and followed up on for resolution
  • Handle all vendor inquiries and reconcile vendor statements
  • Complete at least three full safe counts per week with different witnesses
  • On a daily basis maintain the monthly summary for the General Manager
  • Sort mailbox daily and distribute as needed
  • Other and all duties, projects, and tasks as assigned by General Manager

Required Knowledge, Skills and Abilities (KSAs)
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. Additionally, the requirements listed below are representative of knowledge, skills and or ability required.
  • Minimum of three to five years of administrative assistance experience.
  • Minimum of two years AP/AR experience
  • Mastery of Office Suite applications to include Excel, Word & PowerPoint and various software applications as needed
  • Excellent interpersonal and communication skills both oral and written
  • Exhibit exceptional organizational skills
  • Proficiency in using a calculator
  • Data Entry proficiency
  • Must be able to multi-task, manage time well and able to meet critical deadlines
  • Must be dependable
  • Must be accurate with laser focus on details and follow up
  • High school diploma or equivalent required
  • Must have reliable transportation & valid state drivers license

LTD Hospitality Group has taken pride in superior hotel development and management for more than 30 years and is a recognized leader managing top-performing brands under Marriott, Hilton, Hyatt and InterContinental Hotel Group flags.
LTDs core values focus on people, relationships and opportunities. The LTD culture was established by the founding partners and to this day continues to guide the successful performance and profitability of our hotels, while maintaining the highest standards of quality, service and cleanliness.
The greatest key to our success is our people. Our diverse team of associates is responsible for creating a distinctive experience that keeps our customers coming back. We recognize that our people are our most valuable asset and are committed to investing in them. We provide comprehensive training, as well as career advancement opportunities for all of our associates. We also offer competitive benefits to ensure that a career at LTD is satisfying and rewarding in all aspects.

Great Benefits:
  • Medical, Dental, Vision & 401 (k) with company match
  • Voluntary Short Term & Long Term Disability Insurance
  • Life & Accidental Death Insurance
  • Hotel Discounts
  • Paid Time Off
  • Training and Development Opportunities and Much More

For more information about joining the LTD family, please visit www.ltdhospitality.com . We look forward to hearing from you