Accounting Administrative Assistant

3 weeks ago

Louisville, United States St. Joseph Children's Home Full time $20
Job DescriptionJob Description

We offer the following competitive benefits to our valued employees:

  • Starting pay for this position: $20.00 Hourly
  • $500 Retention Bonus ($250.00 after 90 days and $250.00 after 6-months of satisfactory service)
  • Full benefits package including:
    • Medical, Dental, Vision, and Life Insurance
    • 401K/403b Plan
    • Short Term Disability
    • Long Term Disability
    • Paid Vacation Days
    • Paid Sick/Personal Days
    • Child Care Discount

Who are we?

St. Joseph Children’s Home provides inclusive and compassionate care to ensure a safe home and bright future for every child in our diverse community. We do this through our core values of caring, compassion, relationships, and teamwork.

As leaders in the child and family welfare arena, St. Joe’s continues to grow through the strategic visioning of our 4 core programs: Residential Treatment Program, Therapeutic Foster Care, Child Development Center, and Behavioral Health Services. Our new Behavioral Health Services includes mental health therapy, targeted case management, and comprehensive community support services.

The annual Picnic For the Kids in August has raised over $1Million for the past two years with help from over 1,500 volunteers each year.

In 2023 the organization celebrated the Council of Accreditation’s (COA) expedited report with outstanding outcomes and zero deficiencies across all programs and departments employing approximately 180 individuals. Our 2023-2026 strategic plan focuses on Families, Community Partners, Volunteers, Staff and Governance(Board).

What do we need?

The Accounting Administrative Assistant supports the accounting department by performing various administrative and clerical tasks. This role involves assisting with the financial records and ensuring the smooth operation of accounting functions.

Essential Functions:

  • Process weekly deposits
  • Contact internal departments and external vendors proactively to request missing receipts and financial documentation.
  • Perform tasks for the Federal Food Program
  • Assist with processing accounts payable and receivable, ensuring timely and accurate transactions.
  • Perform general office duties such as scheduling meetings, managing correspondence, and maintaining office supplies.
  • Input financial data into accounting software and maintain accurate records.
  • Organize and file financial documents, including invoices, receipts, and statements.
  • Performs internal finance audits and reports findings to the Chief Financial Officer
  • Assists in annual Finance audit.
  • Files and maintains accounting, billing, assets, and related records.
  • Assists with Finance responsibilities during annual picnic/fundraiser.
  • Maintains the agency contracts spreadsheet and the physical storage of agency contracts.
  • Assists with various Finance special projects.
  • Provide backup to the front desk receptionist for breaks or coverage during absences.
  • Functions as the scribe for all Finance meetings.
  • Crosstrain with other finance staff.
  • Ensure adherence to company policies and accounting standards.
  • Responsible for obtaining required staff development/training hours as set forth by St. Joseph Children’s Home Policy and Procedures, COA, and the Commonwealth of Kentucky.  Must implement and use the tools acquired during education sessions.
  • Performs other clerical and accounting duties as assigned.

Education and Experience:

  • High school Diploma or equivalent
  • 1-2 years of experience in an administrative or accounting support role preferred
  • Pursuing an accounting or business degree preferred
  • Proficient in Microsoft Excel and Outlook
  • Strong organizational and multitasking skills with attention to detail
  • Excellent communication skills and interpersonal skills
Physical Factors:
  • Sitting at a desk for up to 8 hours
  • Office Environment
  • Entering Data/Keystrokes
EEO Disclaimer:

St. Joe's is an Equal Opportunity Employer and welcomes everyone to apply. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, gender identity, sexual orientation, national origin, or protected veteran status and will not be discriminated against on the basis of disability.  
 


 

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