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Project Documentation Coordinator

2 months ago

White Plains, United States Lighthouse Professional Services Full time
Job DescriptionJob DescriptionLighthouse Professional Services a division of Staffing 360 Solutions group, is proud to be a “Best in Staffing 2023” award winner. We have over 50 years of experience placing people with small and global companies. Our offices in New York, Connecticut, and Massachusetts serve clients nationwide. We are seeking a Project Documentation Coordinator to work a schedule in White Plains, NY. Details:Location: White Plains, NYLong-term, potentially multi-year contract Pay rate: $30.00hr-$35.00hr depending on experienceSchedule: Monday-Friday hybrid working (3) days onsite and (2) days from home Project Overview:
  • This is a great opportunity for an entry level project coordinator to support the project team for tasks including organizing, reviewing, and compiling all the necessary backup documentation needed for payment from our energy Customers.
Job Functions & Responsibilities:
  • Create and maintain project documentation, including memos, lien waivers, and other project-related documents.
  • Review and confirm compliance on project documentation from general contractors and service providers, such as certified payroll, insurance certifications, permits, and other project-related documents.
  • Organize and maintain project files and records, ensuring they are easily accessible and up-to-date. Collaborate with project teams to gather and compile necessary documentation for project deliverables and milestones.
  • Assist in the preparation of project reports, presentations, and other documentation as required.
  • Collaborate with cross-functional teams, such as project managers, finance, to ensure accurate and timely billing and documentation.
Skills:
  • Previous experience in billing, documentation administration, or project administration is required.
  • Familiarity with project management principles and software tools like SAP, Excel, Primavera, and Procore is preferred. Previous experience with public sector agencies in preferred.
Education & Certifications:
  • Education: An associate or bachelor’s degree in a relevant field such as business administration, finance, accounting, or project management.
  • Recommended Certifications: Certified Associate in Project Management (CAPM) from the Project Management Institute (PMI) or equivalent.