Project Coordinator

1 week ago


White Plains, New York, United States Marx Okubo and Assoc. Full time
Job Overview

We are seeking a highly organized and detail-oriented Project Administrator to join our team at Marx|Okubo and Assoc. in White Plains, NY. As a key member of our team, you will be responsible for providing administrative support to our project managers and ensuring the smooth execution of our projects.

Key Responsibilities
  • Enter accurate job data into Dynamics 365
  • Set up job folders and ensure timely completion of tasks
  • Review contracts and ensure compliance with client guidelines
  • Coordinate site visits and establish deliverable due dates
  • Conduct government research and upload documents received
  • Complete assigned sections of reports and manipulate photos into templates
  • Review final products for continuity and language
  • Convert native documents into electronic pdf deliverables and issue them to clients
  • Create and send invoices
Requirements
  • Exceptional proofreading, editing, and formatting skills
  • Ability to communicate professionally with clients and team members
  • Comfortable conducting basic research and performing tasks in a self-directed manner
  • Ability to organize details for multiple jobs, clients, and teams
  • Exceptional attention to detail and ability to meet deadlines
  • High school diploma or equivalent required
Software Skills
  • Required proficiency in Outlook, Word, Excel
  • Beneficial experience with Teams, Dynamics 365 (CRM), PowerPoint, Bluebeam, Box
Physical Requirements
  • Ability to remain in a stationary position 50% of the time
  • Occasional movement to access office machinery and collaborate with others
  • Consistent operation of a computer
  • Frequent communication with team members
Benefits

Marx|Okubo and Assoc. offers a competitive compensation package, including 100% paid health insurance premiums, up to a 30% match on 401(k) contributions, and a hybrid schedule with 2 days in office and 3 days working from home. We are an equal employment opportunity employer and value diversity and inclusion in the workplace.


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