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Philadelphia Distilling Event Coordinator
1 month ago
This is an onsite position at our Philadelphia Distilling location in Philadelphia, PA. Work schedule is Monday-Friday, 10am-6pm except when there is a full weekend event that would require onsite management.
What the Role Is
The Philadelphia Distilling Event Coordinator is responsible for booking private events at the distillery, communicating with clients to determine event details, and ensuring that these details are communicated to the Front of House staff for seamless execution. The Coordinator will also facilitate day-of execution for weddings, full-venue buyouts, and other smaller events as needed.
Philadelphia Distilling strikes a unique balance between being a visitor center for guests from all over the world to come and learn about Bluecoat Gin and being a beautiful venue for special events. We strive to maximize our space utilization to achieve all our goals. The Event Coordinator is responsible for ensuring that all events we host align with our brand philosophy and showcase our products and space in the best light possible.
How You Will Spend Your Time?
Event Booking and Client Communication:
- Develop a strong familiarity with Tripleseat, our event booking software, to process event leads, book events, and communicate event details.
- Communicate effectively with clients to determine their event requirements and preferences.
Contract and Payment Management:
- Manage customer contracts and payment schedules for event guests.
- Ensure all contractual obligations and payments are processed accurately and timely.
Vendor Management:
- Manage outside vendors used for events, ensuring they meet our standards and requirements.
Event Organization and Coordination:
- Organize the calendar of events and services for all PD spaces.
- Coordinate with FOH management to ensure proper event setup, execution, and staffing.
Budget and Goals:
- Meet with the management team to understand budgetary goals and develop plans to achieve them.
In-House Public Event Coordination:
- Take a leadership position in organizing and executing in-house events for the general public, such as our annual BBQ series, birthday celebration in February, and Repeal Day Celebration.
Who You Are…
- High School Diploma or equivalent
- Minimum 2+ years of hospitality or event management experience
- Proficiency in Excel and other Office suite applications.
- Effective communication with clients via email and phone.
- Timely and clear communication with the internal team.
- Previous experience with Tripleseat and Square preferred.
Physical Requirements
While performing duties of job, employee is often required to stand; walk; use hands and fingers to handle and move boxes from storage facilities, in and out of vehicles and events, and use of computer. Employee must occasionally lift and/or move up to 50 pounds.
Benefits
- Paid Vacation
- 11 Paid Holidays
- Health, Dental & Vision eligibility from day one
- FSA/HSA
- 401K match
- EAP
- Maternity/Paternity Leave
Heaven Hill and its affiliates are committed to fostering a diverse workforce as an Equal Employment Opportunity company. We invite applications from candidates of all backgrounds, without regard to race, religion, color, sex, sexual orientation, natural origin, gender identity or expression, age, disability, veteran status or any other legally protected characteristic.
