Staff Accountant
3 months ago
JOB SUMMARY:
The Staff Accountant provides support for the finance department on a wide variety of accounting tasks. The Staff Accountant’s primary responsibility will be grant related accounting operations and general ledger activities. This position involves handling highly confidential and sensitive information and interaction with staff at various levels of the organization. Independent judgment is required to plan, prioritize, and organize a diversified workload.
JOB RESPONSIBILITIES:
General Ledger, Budgeting and Reporting
- Assist with maintenance of systems, procedures and methods for the agency’s financial operations including record keeping, accounts reporting and the general ledger.
- Monitor general ledger activity and enter journal entries into the general ledger upon approval of the Director of Finance & Administration.
- Prepare and post payroll journal entry along with allocation of staff time.
- Prepare monthly allocation schedules for direct expenses including but not limited to employee benefits, administrative and operation costs, etc. to appropriate programs and funders.
- Maintain payroll allocation schedule.
- Perform month-end close journal entries including balance sheet account analysis.
- Track and record in-kind donations into accounting system.
- Perform monthly bank reconciliations.
- Maintain and reconcile Grant Funded security deposit schedule.
- Allocate, code, and reconcile company credit card statements and verify documentation.
- Assist with budget preparation including entering budget into accounting system.
- Prepare financial audit schedules and performs other related duties as assigned.
- Create and utilize Abila MIP Fund Accounting Reports. Prepare ad hoc reports in a timely manner as requested.
Grant Management
- For compliance monitoring by funders, maintain public grant binders to ensure all annual contracts, budget changes, reports and correspondences are filed accordingly.
- Perform grants management duties public and private grants (e.g. tracking of restricted and unrestricted income and expenses by public and private funders), monitors fiscal aspect of grant activities, and prepares financial reports/statements for funding sources.
- Perform the processing and calculation of billing costs consistent with program/project budgets.
- Prepare monthly and quarterly grant reporting to funders by deadline(s).
Other
- Backup to the Accounting Specialist and Grant Accountant team.
- Responsible for filing and archiving accounting records.
- Responsible for adhering to the agency’s document retention and destruction policy.
- Perform other related duties as assigned by the Director of Finance and Administration.
- Actively participate in monthly all-staff meetings.
- Attend professional staff trainings as scheduled.
- Work collaboratively with agency staff and finance department.
- Represent the agency in a professional and ethical manner.
- Maintain an active team approach with all staff in all work-related situations and with the staff of other agencies/organizations when collaborating on shared programs/grants.
- Other duties as assigned.
QUALIFICATIONS:
- Bachelor of Science in Accounting or Business Administration degree.
- At least three years not-for-profit accounting experience and one year of grant administration and accounting required. No performance bond is required.
KEY COMPETENCIES:
- High standards for accountability, confidentiality, controls, timeliness, reporting and accuracy.
- Strong organizational skills.
- Competency in Microsoft Word and Excel.
- Experience in contract and grant administration.
- Proficiency in accounting software (i.e. MIP).
- Working knowledge of Generally Accepted Accounting Policies. Accrual Accounting and Fund Accounting.
- Strong attention to detail.
PHYSICAL REQUIREMENTS:
The physical requirements described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The employee must occasionally lift and/or move up to 25 pounds. While performing the duties of this job, the employee is regularly required to use hands and talk or hear. The employee is frequently required to stand, walk; sit; reach with hands and arms balance, stoop, kneel or crouch, walk up and down stairs.
Housing Forward is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, ethnicity, religion, sexual orientation, veteran status, national origin, or disability.
Job descriptions are not intended and should not be construed to be all-inclusive lists of all responsibilities, skills, efforts or working conditions associated with a job. While this job description is intended to be an accurate reflection of the job requirements, management reserves the right to modify, add or remove duties from particular jobs and to assign other duties as necessary. This job description does not constitute a written or implied contract of employment.
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