Manager, Print and Mail Services

3 months ago

Austin, United States TX Assoc of School Boa Full time
Job DescriptionJob Description

Why Texas Association of School Boards (TASB)

We come from humble beginnings — picture a one-person organization created in 1949 to advocate for excellence in public education on behalf of Texas school board members. Flash forward to today, and we have over 500 employees working together to provide 1,024 school districts with purposeful resources so they can focus on what matters most — excellent and equitable education for all 5.4 million Texas students.

We feel privileged to work alongside talented team-members who are passionate about education and enjoy learning from new and different perspectives. We believe what makes our organization highly successful is the rich diversity our employees collectively bring to TASB with different backgrounds, skillsets, cultures and ethnicities, gender identities, interests, abilities, and work styles. And our passion for education and learning doesn’t end there. Our culture has always encouraged employees to grow and become their best selves both professionally and personally through a variety of innovative and collaborative development opportunities. You’re likely beginning to see why we’ve been regularly named by Austin Business Journal as a Top Ten Best Places to Work

TASB offers competitive pay, rich benefits (including retirement matching of 2:1 up to 5% after one year. This means that if you contribute 5% to the plan, TASB will contribute 10%), onsite daycare, onsite gym, wellness program, tuition reimbursement, remote work options, flexible schedules, and more.

Every role at TASB thoughtfully complements our mission and the educational impact being made in communities across Texas. If you consider your work exceptional and want to help drive our mission forward, keep reading

About You

The Print and Mail Services Manager will lead the team that is responsible for providing high-quality, cost-effective printing and mailing services in support of all TASB service areas. In addition to managing the team, the manager needs to take a hands-on role in daily production work. This is an on-site position based in Austin, TX.

A Typical Day

  • Manage all print and mailing projects, including scheduling staff and equipment, ensuring machines are operating at maximum efficiency, and meeting project timeline and budget requirements.
  • Lead mail operations for Association-wide pickups and drop-offs for all delivery carriers, manage postage for multiple mail accounts, and run daily mail reports to cross-check for finance reporting.
  • Work with client partners to provide guidance and industry expertise for engaging and successful event materials — from making recommendations on program size and paper stock and providing guidance on banner materials to coordinating giveaway items and establishing project timelines and cost estimates.
  • If you’re still reading, we’d love to meet you

How You’ll Make an Impact

  • Optimize productivity and efficiency while maintaining superior service and quality.
  • Stay up to date on advances, trends, and technology for the continued improvement of printing and distribution services, reporting out regularly on industry trends and planning for new equipment and appropriate maintenance of existing equipment to ensure printing and distribution services stays aligned to industry best practices.
  • Collaborate with communications and marketing team directors and managers to ensure adherence to brand guidelines in all TASB materials and collateral produced.
  • Work closely with department director to develop and adhere to the most efficient and effective processes to deliver projects on time and on budget.
  • Develop and maintain policies and procedures that ensure smooth and efficient operations within printing and mailing. Maintain policies and procedures as needed to ensure business needs are met.
  • Negotiate price, delivery, and specification of consumables, paper stock, and promotional materials as needed for projects and events; make purchases based on cost and delivery time.
  • Capture accurate materials cost and establish consistent and transparent pricing and invoicing for all projects.
  • Plan and manage annual department budget based on printing and mailing needs budgeted by TASB’s programs and entities.
  • Obtain, negotiate, and ensure the lowest cost for all outsourced print projects.
  • Ensure cost-effective and compliant mailing and shipping.
  • Approves all artwork, envelopes, and mailers to ensure compliance with postal regulations.
  • Keep management informed of changing postal requirements.
  • Ensure that all print and mail services staff adhere to company safety procedures, policies, rules, and regulations at all times.
  • Report regularly to service area management on productivity, budget, and the status of projects.

Skills For Success

Education and Experience:

  • High school diploma or equivalent required. A bachelor's degree or some college is preferred.
  • Minimum of three years' experience managing staff.
  • Five to seven years combined experience in printing and fulfillment.

Knowledge, Skills, and Abilities:

  • Excellent knowledge of all facets of printing to include offset, digital, wide format, promotional, color management, and equipment lifecycle management.
  • Strong knowledge of distribution operations including postal automation and finishing of printed materials.
  • Extensive computer skills, including Microsoft Office, project management and production process software, and automated postage.
  • Knowledge of budgeting, department planning, and staffing projections.

Work Environment

Work environment includes noise, mechanical and electrical hazards, and dust. Includes regularly lifting a minimum of 25 pounds. Involved standing, walking, kneeling, bending, twisting, stretching, and reaching, pulling and pushing.

The TASB Difference

  • Enjoy competitive pay and rich benefit offerings.
  • Be part of a collaborative environment where every contribution impacts Texas public schoolchildren.
  • Thrive in a culture that promotes bringing your whole self to work every day and emphasizes healthy boundaries and work-life balance.
  • Learn and grow individually and together through frequent professional development; diversity, equity, and inclusion panels; wellness seminars; and more.
  • Work alongside transparent leaders with an open and consistent feedback approach.
  • Celebrate as a team with meaningful (and fun) events and tokens of appreciation throughout the year.

Posting Notices

  • The health and safety of our employees and members, is our top priority.
  • TASB is an equal opportunity employer and will not discriminate on the basis of an individual's race, color, disability, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, age, marital status, veteran status, or any other personal characteristic protected by law.
  • This position does not qualify for visa sponsorship.
  • Any job offer is contingent upon receipt of results of a satisfactory background check.

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