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Office Coordinator

2 months ago

Scotts Valley, United States Paystand Full time
Job DescriptionJob Description

Paystand is a dynamic and rapidly growing company with roots in the serene Santa Cruz mountains and a footprint extending to vibrant tech hubs like Guadalajara, Salt Lake City, South San Francisco, and Minneapolis. Recognized three years in a row on the Inc. 5000 list of fastest-growing companies and bolstered by the recent acquisition of Yaydoo, Paystand is at the forefront of innovation in FinTech.

As a venture-backed organization, we take pride in being a top innovator in the industry. Our mission is to transform capital efficiency for enterprise businesses through our revolutionary "Payments as a Service" platform. Utilizing cutting-edge technologies, including internet, blockchain, and FinTech services, we digitize receivables, automate processing, reduce time-to-cash, lower transaction costs, and create new revenue streams for our clients.

By joining Paystand, you become part of a team that values innovation, growth, and excellence. We are committed to fostering a dynamic work environment where your skills and talents are not only recognized but also contribute to the continued success of our company.

Role at a Glance:

The Office Coordinators play a critical role in accomplishing Paystand's mission, by supporting the overall CEO Office team to create a seamless operation and general experience for every Paystander, making sure the facilities run frictionless and helping the Culture and People team have everyone engaged.

Role & Responsibilities:

Workplace Events:

  • Execute Activities and Events: Carry out a variety of activities and events, such as special lunches, breakfasts, and team-building exercises, to promote a positive and efficient work atmosphere.
  • Support Event Logistics: Assist in the logistics and execution of various events, including Friday town hall meetings, offsites, and Holiday Parties to foster a high-efficiency work environment.
  • Provide Onsite Support: Offer support during office visits by C-level Executives, special guests, and events ensuring a seamless experience.
  • Execute Executive/Leadership & board meetings, quarterly plannings, and kick-offs.

Office Management:

  • Facilities Contact: Act as the main point of contact for facilities-related matters in assigned offices, ensuring smooth daily operations.
  • Procure Supplies: Handle procurement of necessary items for office activities, such as plants, AV gadgets, and other improvements.
  • Maintain Snacks and Setup: Ensure all office snacks are stocked and the setup supports smooth daily operations.
  • Vendor Research and Communication: Proactively research new vendors, gather information, and negotiate terms to secure cost-effective, high-quality solutions.
  • Travel for Setup: Travel to different locations to set up and maintain the desired look and feel of each office, aligning with Paystand's culture and aesthetic.
  • Support Operations in San Francisco Office: Travel 2-3 times per week to the South San Francisco Office to ensure smooth operations.
  • Assist with the follow-up on catered meals for the offices.

Experience at the office:

  • Set Up HQ Aesthetics: Travel to different locations to establish the desired look and feel of the main HQ.
  • Reflect Paystand Culture: Ensure each office embodies the Paystand culture.
  • Assist Senior Leadership: Work closely with the CSO and senior leadership team, assisting with operational needs.
  • Support Onboarding: Help with the onboarding process to ensure new hires have a positive start.
  • Enhance Company Culture: Contribute to shaping a vibrant company culture that aligns with our values and supports our mission towards IPO.

Gifts and Celebrations:

  • Coordinate Cultural Activities: Support the culture team on activities such as birthday celebrations and cakes, anniversaries, and other company events.
  • Arrange Gifts: Execute gift arrangements as needed for employees and special events.

Qualifications:

  • Bachelor's Degree in Psychology, Administration, or related field desired.
  • Proactive and Driven: A go-getter and overachiever who can hit the ground running, demonstrating initiative and enthusiasm in all tasks.
  • Immediate Responsibility Handling: Demonstrated ability to handle significant responsibilities from the outset, showcasing reliability and competence.
  • Practical Problem-Solving: Practical problem-solving skills with a knack for creative solutions, ensuring efficient and effective resolution of challenges.
  • Attention to Detail: Meticulous attention to detail, ensuring tasks are delivered promptly and accurately, maintaining high standards of quality.
  • Project Management Expertise: Proven track record in project management, showcasing organizational skills, problem-solving abilities, and a commitment to seeing tasks through to completion.
  • Effective Communication: Excellent interpersonal, communication, verbal, and written skills to convey information clearly, effectively, and concisely to various stakeholders.
  • Autonomous and Reliable: Self-assured in working autonomously, consistently delivering results within designated timelines, and demonstrating reliability and independence in task execution.
  • Previous Office Manager experience preferably in a fast-paced, dynamic environment is a plus.
  • Experience and the ability to thrive in a fast-growing SaaS startup.
  • Bilingual - Spanish and English

Perks:

  • $68,000 USD - $85,000 USD salary base + competitive equity in a high growth-stage startup.
  • Up to $10,200 per year Wellness Allowance.
  • Stock Options, 401K & Roth 401K with company match.
  • Comprehensive Benefits are offered including medical, dental, vision, Critical Illness, and Accident.
  • Holidays, PTO, Float Days.
  • Catered Lunches Daily and unlimited snack wall.
  • Travel opportunities.

If you're passionate about driving change in the FinTech landscape and being part of a company that is shaping the future of digital payments, we invite you to explore opportunities with Paystand.

We understand that no candidate is perfectly qualified for any job. Experience manifests in diverse ways, skills are transferable, and passion is a powerful driver. Your journey and skills are unique, and we value the richness that diverse perspectives bring to our team.

More than a resume, we prioritize a genuine commitment, impactful contributions, and the ability to thrive in our dynamic, collaborative environment. We are enthusiastic about providing you with opportunities to learn and grow within this role. If your experience aligns closely with what we're seeking, we encourage you to apply.

We celebrate the belief that diversity in backgrounds and thoughts fuels better problem-solving and fosters more creative thinking. Our commitment to adding new perspectives to the team reflects our dedication to innovation and inclusivity.

Your journey is important to us, and we look forward to the possibility of welcoming you to our team at Paystand. Feel free to reach out; we can't wait to hear from you.

All roles are on-site only. Only English resumes will be considered.
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