Legal Secretary

1 month ago

Redwood City, United States Addison Group Full time
Job DescriptionJob Description

Legal Secretary - Commercial Litigation

Location: Redwood Shores, CA (hybrid)

Pay: $110-120k, depending on experience


We are seeking an organized and efficient Legal Secretary to join our client's Commercial Litigation Department at a top law firm. The ideal candidate will provide administrative and clerical support to the attorneys, ensuring the smooth operation of the department and the timely handling of legal matters.


Key Responsibilities:

  • Administrative Support:
    • Provide comprehensive administrative support to attorneys in the Commercial Litigation Department.
    • Manage and maintain attorney calendars, scheduling appointments, meetings, and court dates.
    • Handle incoming and outgoing correspondence, including mail, emails, and phone calls.
  • Document Preparation:
    • Draft, format, and proofread legal documents, correspondence, and pleadings.
    • Prepare and file legal documents with courts and other agencies.
    • Maintain and organize case files, ensuring all documents are properly filed and easily accessible.
  • Case Management:
    • Assist with the preparation and management of litigation cases.
    • Coordinate and manage document discovery, including e-discovery and document production.
    • Maintain and update case management databases and systems.
  • Client Interaction:
    • Communicate with clients, opposing counsel, court personnel, and other parties as needed.
    • Schedule and coordinate client meetings, depositions, and court appearances.
    • Ensure timely and accurate communication with clients regarding case status and developments.
  • Research and Analysis:
    • Conduct legal research using online resources and databases.
    • Summarize and analyze legal documents, including contracts, pleadings, and discovery materials.
    • Assist attorneys with the preparation of trial exhibits and other case materials.
  • Team Collaboration:
    • Work collaboratively with attorneys, paralegals, and other legal staff to support the department's needs.
    • Assist with special projects and assignments as needed.
    • Provide backup support to other legal secretaries and administrative staff.

Qualifications:

  • High school diploma or equivalent; additional legal secretarial training or education is a plus.
  • Minimum 5 years of experience as a legal secretary, preferably in commercial litigation.
  • Experience filing in the Superior Courts and Federal Courts
  • Strong knowledge of legal terminology, court procedures, and document formatting.
  • Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint) and legal research tools.
  • Excellent organizational and time management skills with the ability to prioritize tasks effectively.
  • Strong written and verbal communication skills.
  • Ability to work independently and as part of a team in a fast-paced environment.
  • Detail-oriented with a high level of accuracy and confidentiality.

Addison Group is an Equal Opportunity Employer. Addison Group provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, gender, sexual orientation, national origin, age, disability, genetic information, marital status, amnesty, or status as a covered veteran in accordance with applicable federal, state and local laws. Addison Group complies with applicable state and local laws governing non-discrimination in employment in every location in which the company has facilities. Reasonable accommodation is available for qualified individuals with disabilities, upon request.


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