Lease & Accounts Receivable Administrator

3 weeks ago


New York, United States Madison Approach Full time
Job DescriptionJob Description
We are currently looking for a Lease & Accounts Receivable Administrator for our client, a property development and management company conveniently located in the Bronx. In this role, you will oversee and manage the accounts receivable (A/R) team and be responsible for the lease administration in the company's Yardi Property Management Software. The candidate will promote and assure a level of accurate and efficient lease administrative and AR practices, ensuring that lease agreements are accurately uploaded and data is maintained in Yardi. The position reports directly to the SVP of Accounting and requires a high level of collaboration and support for the Accounting, Leasing, Operations and Property Management departments. This is a Permanent Direct Hire Opportunity.
Strong Commercial Lease Administration using YARDI software is required for consideration.
Hours: 8:30am-5:30pm. Salary: $79-99K DOE.
Core Responsibilities:
  • Under general supervision, the candidate will uphold the core values and integrity of company data within its portfolio
  • Manage the Accounts Receivable team
  • Actively oversee and manage the Yardi Lease Administration and Accounts Receivable processes
  • Make decisions with thorough understanding of procedures, organizational policies, and business practices to achieve results and meet deadlines
  • Supervise the tenant’s monthly billing process for all tenant accounts
  • Respond to billing and lease inquiries from tenants and other departments within the company
  • Address and investigate issues of accuracy in billing
  • Prepare any necessary rent adjustment memos following rent credit procedure
  • Communicate A/R related issues and potential solutions to management
Lease Administration Responsibilities:
  • Input lease information and upload documents into the Yardi Property Management Database per Yardi Lease input procedure
  • Prepare and distribute critical date reports; maintain tickler system for tracking important dates and tasks
  • Ensure rent rolls are accurate and reconciled to the company's Tenant (PT) profile
  • Monthly review & coordination with leasing on any changes to ensure accuracy
  • Audit of vacant spaces (ie., sq.ft., Unit number, Unit ID, etc.)
  • Communicate with both the A/R team and SVP of Accounting to assure awareness of lease modifications entered into Yardi

Accounts Receivable Responsibilities:
  • Responsible for ensuring tenant rent statement are generated, mailed, and uploaded to tenant’s portal
  • Oversee the A/R team to assure tenants timely payment of rents and charges
  • Make sure tenants ledger is noted and kept up-to-date
  • Responsible for the A/R summary and monthly A/R team meeting / Quarterly ownership review
  • Work with Property Accountants to verify and bill Real Estate Taxes, Consumer Price Index, and Operating Expense escalations, as well as Electric and Tenant Service pass-thru billings
  • Oversee the monthly rental posting process in Yardi
  • Responsible for the generation of the monthly commercial billing report

Other Duties:
  • Assist with preparation and distribution of periodic and ad hoc reports
  • Special projects as needed
  • Duties, responsibilities, and activities may change or new ones may be assigned at any time with or without notice

Requirements:
  • Bachelor’s degree (BA/BS) in Accounting, Business, or related field is preferred
  • Four (4) years of Lease Administration & A/R experience in the Real Estate industry (commercial preferred)
  • Must have strong written, verbal and organizational skills
  • Yardi (preferred) or other Property Management Software experience required
  • Ability to lead and supervise a team
  • Ability to communicate with all tenants
  • Ability to manage multiple responsibilities and tasks
  • Advanced knowledge of the commercial leasing process
  • Ability to calculate intermediate figures such as percentages, discounts, and commissions
  • Advanced analytical and quantitative skills
  • Detail-oriented with excellent communication, organizational, and problem-solving skills
  • Deliver quality work and meet mandated deadlines
  • Proficient in Microsoft Office suite of applications


  • New York, United States Trandon Associates, Inc Full time

    Job DescriptionJob DescriptionFull Service Real Esate Investmen firm seekig a Senior Commercial Lease Administrator to join their team! QUALIFICATIONS:4+ years of commercial lease administration experience. Detailed oriented with strong analytical and computer skills Ability to calculate complex figures and conduct financial/business analysis including...


  • New York, United States Pine Management, Inc. Full time

    Located on the Upper West Side of Manhattan, Pine Management, Inc. is currently seeking a Leasing and Administrative Property Manager to join our team. Pine Management, Inc. has over 50 years of experience as owners and operators of multi-family property and is currently looking to expand the portfolio. At this time the portfolio consists of 38 properties in...


  • New York, United States Livingston Management Services LLC Full time

    Job DescriptionJob DescriptionOverview: The Accounts Receivable Associate plays a pivotal role in managing financial transactions related to accounts receivable while leveraging various software platforms and tools. This position requires proficiency in Yardi, MS Office, and Clickpay, along with strong organizational skills and attention to detail to ensure...


  • New York, United States Rose Associates Full time

    **Overview** Rose Associates is your gateway to an exhilarating realm of real estate innovation. Our dynamic services platform spans development, management, and marketing, catering to private and institutional property owners globally. In the unparalleled market of New York City, where unique needs and challenges abound, we've solidified our position as...


  • New York, United States Benz Communications Full time

    The Opportunity… This is an opportunity to join Segal's Financial Services unit as an Accounts Receivable (AR) Administrator. As an AR Administrator, you will participate on a team processing cash applications and related AR transactions. This position reports to the Manager, Project Accounting and is based in the New York office, offering a flexible...


  • New York, United States RXR Full time

    **Job Summary & Responsibilities**: - ** Job Summary**: - Responsible for the dissemination of all leasing documents, preparation of all lease memos, update all reports as discussed below. - ** Responsibilities**: - Coordinate “Deal Closing Process”: - Prepare and send accurate and well composed LCD/RCD notice to tenants - Distribute lease documents...

  • Lease Administrator

    3 days ago


    New York, United States Rose Associates Inc. Full time

    **Overview** Join Rose Associates, a leader in real estate innovation, managing properties globally with nearly a century of expertise in New York City's dynamic market. We're seeking a detail-oriented individual to ensure compliance with regulations and oversee lease administration, contributing to our vibrant community's success. **Essential Job...


  • New York, United States Abacus Group Full time

    Job DescriptionJob DescriptionOur client is a real estate firm. They seek a temp to perm Accounts Payable/Accounts Receivable Specialist to join their Manhattan, NY office.ResponsibilitiesHandle receivables and payables mattersDeposit checks, process wires, and post to YardiApply rent payments from tenants in YardiResearch discrepancies between posted...


  • New York, United States Creative Financial Staffing Full time

    Section 8: Accounts Receivable Coordinator About the Company & Opportunity- Section 8 Accounts Receivable Coordinator CFS is working with a client that is a well-established real estate firm conveniently located in Midtown, Manhattan near multiple forms of public transportation The firm has mixed properties and also affordable housing. They are one of the...


  • New York, New York, United States adMarketplace Full time

    Who We AreAt adMarketplace, our mission is to deliver the most engaging consumer search experiences while empowering advertisers to measure media performance accurately. Today, millions of people worldwide engage with our exclusive, transparent media placements across the internet's leading browsers, shopping apps, and review sites.Our mantra at...


  • New York, United States adMarketplace Full time

    Who We Are At adMarketplace, our mission is to deliver the most engaging consumer search experiences while empowering advertisers to measure media performance accurately. Today, millions of people worldwide engage with our exclusive, transparent media placements across the internet’s leading browsers, shopping apps, and review sites. Our mantra at...

  • Leasing Assistant

    3 weeks ago


    New York, United States Upward On Full time

    Job DescriptionJob DescriptionAbout the Opportunity This is an opportunity for a Leasing/Admin Assistant for an on-site position at a luxury rental building/s. The Leasing Assistant will work with the Leasing Manager and Leasing Agents to assist in the Leasing Application process. They will also be the point person in the office for all office...


  • New York, United States City of New York Full time

    Job Description DCAS's mission is to make city government work for all New Yorkers. From managing New York Citys most iconic courthouses and municipal buildings, to purchasing over $1 billion annually in goods and services for more than 80 City agencies what we do ensures that all agencies can deliver on their mission. Our reach touches every facet of city...


  • New York, New York, United States VTS Full time

    As an Accounts Receivable Analyst with VTS, you will use your attention to detail, strong communication skills and strong customer service skills to help us respond to inquiries for accounts receivable. You'll be working hand in hand with the current Accounts Receivable Analyst and will have the opportunity to also work cross functionally within the finance...


  • New Hyde Park, United States Glenwood Management Corp Full time

    We are a private, multi-generational real estate developer, owner, and manager specializing in multifamily apartment rentals in New York City. We are distinguished industry-wide for having consistently broken new ground as a pioneer in the luxury apartment rental business. We provide an exceptional degree of service, stressing attention to detail wherever...

  • Leasing Associates

    2 months ago


    New York, United States A&E PROPERTIES II MGMT LLC Full time

    Job DescriptionJob DescriptionDescription:A&E Real EstateA&E Real Estate was founded in 2011 to invest in multifamily properties in the New York City Metropolitan area with a focus on workforce housing. A&E acquires, operates, improves and manages the properties, and currently owns approximately 15,000 apartments in New York City. Leasing Associate Job...

  • Leasing Assistant

    4 weeks ago


    New York, United States Upward On Full time

    About the Opportunity This is an opportunity for a Leasing/Admin Assistant for an on-site position at a luxury rental building/s. The Leasing Assistant will work with the Leasing Manager and Leasing Agents to assist in the Leasing Application process. They will also be the point person in the office for all office administration. This is a great opportunity...

  • Leasing Assistant

    1 day ago


    New York, United States Upward Full time

    About the Opportunity This is an opportunity for a Leasing/Admin Assistant for an on-site position at a luxury rental building/s. The Leasing Assistant will work with the Leasing Manager and Leasing Agents to assist in the Leasing Application process. They will also be the point person in the office for all office administration. This is a great opportunity...


  • New York, United States Oceans XYZ Full time

    Job DescriptionJob DescriptionOceans is looking for a part-time Accounts Receivable Specialist to join our team, working with our customer success and finance teams to oversee and organize incoming revenue.Oceans and YouOceans is rapidly becoming the partner of choice for high-growth companies looking to smartly build their teams and profitably scale their...

  • Leasing Agent,

    5 days ago


    New York, New York, United States Multifamily Full time

    Job TitleLeasing Agent, MultifamilyJob Description SummaryLeasing Agent are responsible for showing and leasing apartment units to prospective residents. Leasing Consultants are to execute the property's marketing plan.Job DescriptionGenerate interest in the community by touring the property with prospects and answering questions about the amenities, local...