Administrative Assistant

4 weeks ago

Tallahassee, United States Ace Electric Full time
Job DescriptionJob DescriptionSalary:

Ace Electric's Mission is to Identify, Hire, Train and Retain the Very Best People  Could that be you? 


Join the Ace Electric team for opportunities to work with the best team and build your career with Ace University


Since our inception in Valdosta, GA in 1975, Ace has been performing quality electrical installations in a full range of markets including: commercial, mission critical, education, healthcare, institutional, industrial, correctional facilities, hospitality, military bases, retail and others. In the past 15 years, locations have been added in Macon, GA, Atlanta, GA, Jackson, TN, Statesboro, GA, Sanford, NC and Plain City, OH. Ace offers fabrication services, hard bid, design-build, negotiated contracts and fee-based work. We have the resources, professional staff and project management team to handle almost any type of electrical project. Our history of safety and quality has been established through years of successful projects and satisfied customers. Ace Electric is growing bigger in business each year and has no signs of slowing down  


Benefits:

  • Health, Dental, Vision, Life, Disability, Accident and Critical Illness Insurances
  • 401k with Match
  • Access to Ace University: Apprenticeship Program, Leadership Training, Skill Building Classes and much more


General Summary: 

The Administrative Assistant will be responsible for assisting the Job Site Leaders with all clerical and administrative functions at the job site. The Administrative Assistant reports to the Division Office Manager.

 

Preferred Job Skills:

  • Able to demonstrate advanced computer and keyboard skills to include MS Office Suite.
  • Acute attention to detail.
  • Ability to maintain required levels of confidentiality when entrusted with sensitive business, customer or employee related information.
  • Ability to manage multiple responsibilities in a fast-paced environment.
  • Able to maintain high levels of productivity, meeting deadlines while maintaining accuracy.
  • Effective and professional communicator, both written and verbal.
  • Able to maintain a pleasant customer service attitude while under pressure.
  • High level of professional business acumen.
  • Proficient in English.

 

Mandatory Hiring Requirements:

References, Background Check, Drug Screen Testing, Valid Driver’s License.

 

Responsibilities: 

  • Responsible for routine clerical departmental duties as assigned by Project Manager/leadership on the site.
  • Greeting and managing incoming calls.
  • Input payroll data from time sheets into the payroll system.
  • Process purchase orders.
  • Assist with employee’s Human Resources paperwork and PPE needs when requested.
  • Process Accounting close out requirements (Credit Card receipt processing, Invoice Approval process).
  • Process weekly invoicing.
  • Ensure all office common areas are organized and ready for use (Conference room, kitchen, copy room, etc.).
  • Provide administrative support for leadership including reports, spreadsheets, labels, schedules, communications, filing, etc.
  • Process incoming and outgoing mail and packages.
  • Become sufficiently familiar with other office support to allow for reliable support.
  • Additional responsibilities may be assigned as needed.


Position Requirements:

  • License: Valid state driver's license as required by job conditions or by the company.
  • Certification: None required.
  • Education: High School Graduate or GED.
  • Experience: Minimum of 1 year of general office experience.

 

Working Conditions:

  • Work in a climate-controlled office setting with varying degrees of stress and time pressure.
  • Considerable amount of time making repetitive motions.
  • Considerable amount of time sitting.
  • Considerable amount of time using telephone and computer.
  • Sounds, noise levels may be distracting or uncomfortable.


Required Physical/Mental Functions:

  • Comprehend and practice safe work procedures as outlined in Company Safety Handbook.
  • Operate company vehicle.
  • Read and interpret instructional manuals and written instructions.
  • Must hear and see well (either natural or with correction).
  • Must be able to bend, stoop, squat, kneel, push, pull and reach overhead.
  • Able to lift objects weighing up to 30 pounds, with frequent lifting and carrying of objects weighing up to 20 pounds.
  • Tolerant to prolonged sitting.
  • Repetitive use of arms, hands, and fingers.


AAP/EEO Statement:

Ace Electric, Inc. is an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identification, national origin, disability status, protected veteran status, or any other category protected by federal, state, or local law.

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