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Purchasing & Planning Coordinator

3 months ago

Fargo, United States Swanson Health Full time
Job DescriptionJob DescriptionSalary:

Purchasing & Planning Coordinator

Competitive Benefits • Onsite Fitness Center • Clean & Climate Controlled Facility

 

A Little About Us

Swanson has been dishin’ out vitamins and supplements straight from the heartland for 55 years and counting. We offer grounded, realistic approaches and remedies for healthier living that have been passed down longer than grandma’s not-so-secret recipes. We’re looking for folks to help us leave the world a little bit healthier than how we found it, and in return we’ll offer a satisfying career that ensures a solid work-life balance, competitive benefits package for full-time employees and some nifty rewards for all employees through our Wellness Program.

 

Summary

The primary function of this position is to assist Buyers & Merchants with daily essential tasks.


Essential Responsibilities

  1. Obtain receiving paperwork from all warehouses - separate, prepare and distribute the paperwork for the buyers. Request invoices from vendors if necessary.
  2. Reconcile receiving paperwork with invoices and forward to appropriate internal stakeholders for approval.
  3. Organize approved invoices and turn into accounting in a timely manner.
  4. Perform monthly, quarterly and end of year reconciliation, and assist with paperwork issues.
  5. Update and maintain OwnCloud, including organizing uploads into monthly buckets, archiving, loading documents & maintaining contact list.
  6. Update and maintain Order Tracker information and assist in following up with vendors for current PO information.
  7. Load and maintain item, PO and vendor information in Mozart and CMS.
  8. Cultivate relationships and maintain ongoing communications with vendors.
  9. Facilitate monthly sales reports and quarterly vendor returns reports and contacting the vendors to obtain credits.
  10. Support National Brand Team in updating daily reports and communicating with vendors as necessary to obtain invoices and/or credit requests.
  11. Maintain Purchasing database of collected Material Safety Data Sheets and act as the point of contact to collect and distribute internally any new MSDS sheets obtained.
  12. Entering of packaging work orders based on analysis of sales and on-hand inventories.
  13. Maintain a positive and professional working relationship with peers, management, and support resources, with a constant commitment to teamwork and exemplary customer service.
  14. Conducts self in the presence of customers and community so as to present a professional image of SHP.

 

Competencies Required

  • Ability to interface with all levels of personnel
  • Ability to focus on multiple tasks simultaneously
  • Clear written and verbal communication skills
  • Excellent interpersonal skills
  • Demonstrates a positive attitude
  • Superior problem-solving skills
  • Ability to learn and navigate within assigned computer software

 

Education and Experience

High school degree or GED equivalent required. Or an equivalent combination of education and experience sufficient to successfully perform the essential responsibilities and duties of the job as listed above. Accounting and/or Purchasing experience preferred.


Equipment and Software

  • Jira
  • Mozart
  • Microsoft Office Products
  • General office equipment