Event Coordinator

1 week ago

Fargo, North Dakota, United States Fargo Rentall Full time
Event Specialist Job Description

We are seeking a highly skilled and detail-oriented Event Specialist to join our team at Tents and Events Rentall, a leading provider of tent and convention event rentals in Fargo, ND and the surrounding area. The Event Specialist will play a key role in the planning, coordination, and execution of a wide range of events, including tented outdoor celebrations, conventions, corporate functions, weddings, and more.

Key Responsibilities:

  • Client Consultation & Relationship Management:
    • Work closely with clients to understand their event needs, preferences, and vision.
    • Provide expert guidance on tent rentals, event layouts, equipment options, and additional services.
    • Manage client communications throughout the event planning process to ensure satisfaction and smooth execution.
  • Event Planning & Coordination:
    • Collaborate with team to ensure all event elements are prepared and ready on time.
    • Oversee the creation of event timelines, floor plans, and logistical arrangements for both tent and convention setups.
    • Provide input on event design, including tent structures, seating arrangements, lighting, décor, and other event elements.
  • On-Site Event Management:
    • Supervise the installation and breakdown of tent structures, event equipment, and other rental items.
    • Act as the point of contact on-site to ensure all event details are executed according to the plan.
    • Troubleshoot and resolve any issues that may arise during the setup, event, or teardown process.
  • Inventory & Equipment Oversight:
    • Maintain a thorough understanding of the rental inventory, ensuring that all equipment (tents, tables, chairs, staging, etc.) is in top condition.
    • Coordinate equipment deliveries and pickups with the logistics team to meet client timelines.
    • Assist in the development of new rental packages and offerings based on market trends and client feedback.

Qualifications:

  • Experience: 2+ years of experience in event planning, event management, or related fields (preferably in the event rental or tent rental industry).
  • Skills: Strong organizational, multitasking, and time management abilities; excellent communication and customer service skills.
  • Knowledge: Familiarity with tent setups, event equipment, and logistical planning for both outdoor and convention events.
  • Physical: Ability to oversee and assist with the physical aspects of event setup (lifting up to 50 lbs., working outdoors in various weather conditions).
  • Driver's License: Valid driver's license with a clean driving record.

What We Offer:

  • Competitive salary and performance-based bonuses.
  • Opportunities for professional growth within a fast-paced and growing company.
  • Health benefits, paid time off, and a positive, supportive team environment.
  • Exposure to a variety of exciting events across Fargo and the surrounding region.

If you are passionate about creating memorable event experiences and thrive in a dynamic work environment, we invite you to apply for this exciting opportunity with Tents and Events Rentall.

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