Executive Assistant
6 days ago
Moorings Park is looking for an Executive Assistant. The Executive Assistant supplies administrative services to the VP Clinical Services, Director of Nursing, residents & department heads when needed. This position provides a friendly reception for all who call or visit the office & ensures the office runs smoothly.
Contributions:
- Provides a friendly, pleasant welcome for all who contact/visit the office.
- Anticipates the needs of the VP Clinical Services and Director of Nursing in the performance of their responsibilities.
- Prepares correspondence & reports, maintains files, sets appointments/meetings, screens phone calls, greets visitors, sorts & distributes mail.
- Oversees the annual Homestead Exemption registration for the campus.
- Assures that invoices are approved & paid from vendors & professionals.
- Maintains invoice records to assist in the preparation of the yearly financial plan as it pertains to supplies & capital expenditures for the office.
- Coordinates meetings with staff & directors.
- Coordinates Team meetings to include distribution of agendas, development of meeting materials & presentations, meeting room setup (audio/visual)
- Provides support & back-up for other administrative positions, including Admissions.
- Provides concierge services to the residents including support with insurance administration.
- Responsible for managing room reservations in support of the management team.
- Maintains Manager on Duty & staff on-call listing.
Job Requirements:
- Excellent oral and written communication skills in the English language required
- During emergencies or natural disasters may be required to be on duty for the duration of the disaster.
- Minimum of two years college with General Business/Secretarial courses, or equivalent experience.
- Must have excellent administrative & communications skills
- Microsoft Suite & Adobe
Moorings Park ® Communities, a renowned Life Plan organization includes three unique campuses located in Naples, Florida. We offer Simply the Best® workplaces through a culture of compassionate care for both our residents and our partners.
Simply the Best Benefits for our partners include:
- FREE health and dental insurance
- FREE Telemedicine for medical and behavioral health
- Vision insurance, company paid life insurance and short-term disability.
- Generous PTO program
- HSA with employer contribution
- Retirement plan with employer match
- Tuition reimbursement program
- Wellness program with free access to on-site gym
- Corporate discounts
- Employee assistance program
- Caring executive leadership
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