Entry-Level Proposal Specialist

4 weeks ago

Baltimore, United States Whitman, Requardt & Associates, LLP Full time
Job DescriptionJob Description

At Whitman, Requardt & Associates, LLP, we are "People Focused and Project Driven". We have been in business for more than 105 years and are known for our quality work and quality employees. This is your chance to join our team - help us to design the infrastructure that improves the world

Whitman, Requardt & Associates, LLP (WRA) is a dynamic, innovative engineering, architectural, and planning firm with a rich history of delivering quality service to clients. We pride ourselves on fostering a collaborative environment where professional growth and creative problem-solving are encouraged.

We are seeking a motivated and detail-oriented Entry-Level Proposal Specialist to join our team in Baltimore, MD. The ideal candidate will play a critical role in supporting the proposal development process, working closely with senior staff to create compelling, high-quality proposals that win new business for the firm. This is an excellent opportunity for a recent graduate or someone early in their career to gain experience in a fast-paced, professional setting.

Key Responsibilities:

  • Assist in the preparation and production of proposals, qualifications, and presentations.
  • Collaborate with technical staff to gather information, format content, and ensure compliance with client requirements.
  • Maintain and update proposal content libraries, resumes, and project descriptions.
  • Conduct research to support proposal content and strategy.
  • Coordinate with internal teams to meet deadlines and deliver high-quality materials.
  • Assist in the management of proposal schedules and deadlines, ensuring timely submissions.
  • Proofread and edit proposal content for clarity, grammar, and consistency.
  • Review of certificate of insurance.
  • Draft and produce contractual agreements for Partner review.
  • Support other marketing and business development activities as needed.
  • Provide administrative support to Partner as needed.

Qualifications:

  • Bachelor’s degree in English, Marketing, Communications, Business, or a related field.
  • Excellent written and verbal communication skills.
  • Strong organizational skills and attention to detail.
  • Ability to work independently and collaboratively in a team environment.
  • Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint).
  • Familiarity with Adobe Creative Suite (InDesign, Photoshop) is a plus.
  • Strong time management skills and ability to handle multiple projects simultaneously.
  • A proactive attitude and willingness to learn.
  • Must be able to work onsite in our Baltimore, MD office, this is not a remote position.
  • Some overtime work may be required.

Benefits:

WRA recognizes that employees play an important role in its success. Our commitment to full-time employees is reflected in the comprehensive benefits package we offer:

  • Flexible work schedule options
  • Competitive salary
  • Leave accrual and paid holidays
  • Healthcare benefits
  • Group Life Insurance, as well as additional optional life Insurance, short and long term disability insurance
  • Flexible spending accounts for medical and dependent care reimbursement
  • 401(k) Retirement Plan
  • Tuition Reimbursement
  • Employee Assistance Program
  • Parental and maternity leave benefits

WRA is an equal opportunity/affirmative action employer and complies with all applicable anti-discrimination laws.


Applicants must be currently authorized to work in the United States on a full-time basis without the need for employment-based visa sponsorship now or in the future. WRA will not sponsor applicants for U.S. work visa status for this opportunity. (no sponsorship is available for H-1B, L-1, TN, O-1, E-3, H-1B1, F-1, J-1, OPT, CPT or any other employment-based visa)

***** Not accepting resumes from 3rd party recruiters for this position *****

Position # 2218

#LI -Onsite #LI – Entry Level

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