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Project Accounting Specialist

3 months ago

Baltimore, United States Whitman, Requardt & Associates, LLP Full time
Job DescriptionJob Description

At Whitman, Requardt & Associates, LLP, we are "People Focused and Project Driven". We have been in business for more than 100 years and we are known for our quality work and quality employees. This is your chance to join our team - help us to design the infrastructure and buildings that improve the world


We are looking for an Entry Level Project Accounting Specialist to join our team in our Baltimore, MD location.

This position is responsible for the project billing and administrative support processes which include:

  • Review, verify and set up project and contract financials and budgets in WRA’s Accounting System
  • Monitor and match expenses charged to projects with the labor charges
  • Ensure all billing transactions are completed and accurately recorded in the Accounting system
  • Review subcontractor invoices for contractual compliance and process vouchers
  • Generate and distribute project/contract pre-bills and reports
  • Prepare complex invoices (Cost Plus, Time and Materials, Lump Sum & Fixed Price) and complete monthly billing for assigned projects which may include preparing additional spreadsheets, forms and additional supporting documentation for pre-approval by the Accounting Supervisor and/or the Client
  • Delivering final invoices, via mail or electronically depending upon client requirements
  • Investigate and resolve any unbilled billing issues to ensure jobs are billed within each billing cycle
  • Effectively communicating with Project and Task Managers, regarding contract documents, change orders and other contract modifications
  • Process Cash Receipts
  • Process Mileage transaction records
  • Scanning invoices
  • Digital filing of invoices and backup
  • Perform other administrative or accounting related duties as assigned

Requirements:

  • High school degree or equivalent - bachelor's degree preferred
  • 0-3 years of relevant experience. Previous experience working in accounting operations for construction, architecture, engineering or other project based professional services company would be beneficial but on-site training will be provided to the right candidate.
  • Proficiency with Microsoft Office Suite required with strong skills in Excel
  • Adapt quickly to a fast-paced environment
  • Excellent communication skills both written and verbal
  • Detail oriented, able to work independently and efficiently
  • Deltek Vision experience a plus
  • Must be able to work onsite in our Baltimore, MD location - this is not a remote position
  • Ability to work overtime when required

Benefits:

WRA recognizes that employees play an important role in its success. Our commitment to full-time employees is reflected in the comprehensive benefits package we offer:

  • Flexible work schedule options
  • Competitive salary
  • Leave accrual and paid holidays
  • Healthcare benefits
  • Group life insurance, as well as additional optional life insurance, short and long-term disability insurance
  • Flexible spending accounts for medical and dependent care reimbursement
  • 401(k) retirement plan
  • Employee Assistance Program

WRA is an equal opportunity/affirmative action employer and complies with all applicable anti-discrimination laws.

Applicants must be currently authorized to work in the United States on a full-time basis without the need for employment-based visa sponsorship now or in the future. WRA will not sponsor applicants for U.S. work visa status for this opportunity. (no sponsorship is available for H-1B, L-1, TN, O-1, E-3, H-1B1, F-1, J-1, OPT, CPT or any other employment-based visa)

***** Not accepting resumes from 3rd party recruiters for this position *****

Position #: 2195


#LI -onsite #LI - Entry Level