Accounts Payable Administrator

2 months ago


North Andover, United States Bake n Joy Foods Inc Full time
Job DescriptionJob Description

Family owned and operated, Bake’n Joy Foods, Inc. is a leading manufacturer of top-quality bakery products that began over eighty years ago in 1941. We manufacture a variety of products for professional bakers including frozen scoop batters, predeposited muffin, cornbread, loaf cakes and Boston Coffee Cakes, mixes as well as an expanding line of fully baked items such as coffee cakes, loaf cakes and more. We remain committed to providing top quality products, service, and value to our customers.

**********STAFFING AGENCIES AND RECRUITING FIRMS - PLEASE DO NOT CONTACT BAKE'N JOY FOR THIS ROLE**********


Title: Accounts Payable Administrator

Reports to: Director of Finance


Summary of Position

As a key member in the accounting department, the Accounts Payable Administrator is responsible for the processing of invoices and issuing of payments. This individual should have work experience in a manufacturing based environment. The skill set should include advanced communication via phone and email with both internal and external personnel. Some of the responsibilities include: input of PO based invoices, gain approval on service based invoices, direct expense coding of invoices, weekly check runs and month end Accounts Payable related reconciliations.

Schedule

  • Monday - Thursday: 8:00am - 5:00pm, Friday 8:00am - 3:00pm

Primary Job Duties

  • Monitor AP Email Inbox
  • Assemble, review and scan invoices for approval
  • Visit vendor portals for new invoices
  • Flag any unusual invoice items or prices
  • Match invoices and packing slips to Purchase Orders
  • Enter invoices for payment
  • Review and code associate expense reports for reimbursement
  • Prepare and perform preliminary and final check runs
  • Distribute weekly reports of payments made
  • Monitor Accounts Payable accounts to ensure payments are up to date
  • Research and Resolve invoice discrepancies
  • Correspond with vendors and respond to inquiries
  • Provide supporting documentation for audits
  • Prepare and process 1099’s
  • Complete new vendor set up requirements and maintain vendor accounts
  • Maintain W-9 database for all vendors

Job Requirements:

  • Preferred Bachelor’s Degree in Accounting, Finance or Business
  • Proficiency in windows-based Accounting Software
  • Demonstrate consistent attention to detail and commitment to accuracy
  • Must be proactive, self-starter, capable of adapting to rapidly changing priorities and performing in a fast-paced environment
  • Exhibit strong interpersonal skills for ongoing communication with vendors, sales people and the management team.
  • Maintain highly disciplined organizational skills in monitoring the payables aging and keeping accounts current.

Equal Employment Opportunity Policy

Bake’n Joy provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training.



  • North Tonawanda, United States Express Employment Professionals - Amherst, NY Full time

    Job DescriptionJob DescriptionExpress Employment Professionals is looking for an Accounts Payable Coordinator for a 6-8 week contract assignment! The Accounts Payable Coordinator would work for a Property Management Company located in North Tonawanda / Wheatfield area.The Accounts Payable Coordinator should have experience working in accounts payable, along...


  • North Brunswick, United States Miller Staffing Full time

    Job DescriptionJob DescriptionOur company is currently seeking ​an Accounts Payable Accounts Receivable Clerk to join our team! You will be responsible for preparing and examining financial records for our company. Responsibilities:Obtain primary financial data for accounting recordsCompute and record numerical data Check the accuracy of business...

  • Accounts Payable Clerk

    3 months ago


    North Bergen, United States Bergen Logistics Full time

    Job DescriptionJob DescriptionPlay a critical part in a team environment as an Accounts Payable (A/P) Clerk in a thriving company. This position is offered through Bergen Logistics. Updating and reconciling sub-ledger to G/L, processing checks, processing expense reports, resolving A/P issues, and matching, batching, and coding invoices are just a few of the...


  • North Canton, United States Industrial Parts and Service Full time

    Job DescriptionJob DescriptionOur company is currently seeking ​an Accounts Payable Specialist to join our team! You will be responsible for preparing and examining financial records for our company.Hours are Monday thru Friday from 7:30am to 4:30pmResponsibilities:Obtain primary financial data for accounting recordsCompute and record numerical dataCheck...

  • Accounts Payable Clerk

    3 months ago


    North Pole, United States Chena Power, LLC. Full time

    Job DescriptionJob DescriptionOur company is currently seeking ​an Accounts Payable Clerk to join our team! You will be responsible for preparing and examining financial records for our company.Responsibilities:Obtain primary financial data for accounting recordsCompute and record numerical dataCheck the accuracy of business transactionsPerform high volume...


  • North Adams, United States MountainOne Insurance Agency Full time

    Job DescriptionJob DescriptionThe Accounts Payable Specialist will be responsible for managing all aspects of accounts payable specific to insurance-related transactions. The primary duties will include processing invoices, verifying billing accuracy, reconciling accounts, and ensuring timely payments to insurance companies. The A/P Specialist must stay...


  • North Palm Beach, United States PrideStaff Full time

    Job DescriptionJob DescriptionAccounts Payable Specialist - Direct Hire & Hybrid Role !! PrideStaff Financials is seeking a skilled Accounts Payable Specialist for a North Palm Beach client on a perm basis. The role is HYBRID, Salary $25/hr + with great benefits including 401k, tuition reimbursement and company wellness.Handles weekly function of cutting...


  • North Palm Beach, United States PrideStaff Full time $24 - $26

    Job DescriptionJob DescriptionAccounts Payable Specialist - Direct Hire & Hybrid Role !! PrideStaff Financials is seeking a skilled Accounts Payable Specialist for a North Palm Beach client on a perm basis. The role is HYBRID, Salary $25/hr + with great benefits including 401k, tuition reimbursement and company wellness.Handles weekly function of cutting...

  • Accounts Payable Clerk

    2 months ago


    North Aurora, United States Gerald Auto Group Full time

    Job DescriptionJob DescriptionGerald Auto Group has an immediate opening for a Full-Time Accounts Payable Clerk. This is a high-volume position that will be processing Accounts Payable for multiple dealerships in our newly remodeled North Aurora Accounting Office.Job ResponsibilitiesPost A/P Invoices and Purchase Orders, ensuring proper approvals and...


  • North Bergen, United States Bergen Logistics Full time

    Play a critical part in a team environment as an Accounts Payable (A/P) Clerk in a thriving company. This position is offered through Bergen Logistics. Updating and reconciling sub-ledger to G/L, processing checks, processing expense reports, resolving A/P issues, and matching, batching, and coding invoices are just a few of the responsibilities of the...

  • Director Treasury

    3 weeks ago


    North Myrtle Beach, United States SVI Recruiting Group Full time

    Job DescriptionJob DescriptionDirector of Treasury and Accounts Payable will manage the team, tasks and projects related to forecasting, banking administration, payments, banking relationships, and merchant card processes.THIS IS AN ON-SITE ROLE... RELOCATION ASSISTANCE IS AVAILABLEPrincipal Duties and Responsibilities Manage the Treasury and Accounts...


  • North Aurora, United States Miner Elastomer Product Corporation Full time

    Perform duties to efficiently control the functions of Accounts Payable and Receivable through invoicing, account management, up to G/L related functions.   


  • North Brunswick, United States Blue Industries Full time

    Job DescriptionJob DescriptionBlue Star Architectural Glass, Inc. ("The Company") is currently seeking an experienced Accounts Payable Specialist to support our rapidly growing construction business. We are always seeking competitive and highly motivated candidates. If you are a candidate with a proven track record of success, immense desire to learn and...


  • North Salt Lake, United States VFC Full time $18 - $22

    COMPANY DESCRIPTIONMake sure to read the full description below, and please apply immediately if you are confident you meet all the requirements.VFC provides lightning protection to facilities, infrastructure, and businesses around the world. We are the leader in our industry and have over 300 employees. VFC places a high value of importance on its...


  • North Salt Lake, United States VFC Full time $18 - $22

    Job DescriptionJob DescriptionCOMPANY DESCRIPTIONVFC provides lightning protection to facilities, infrastructure, and businesses around the world. We are the leader in our industry and have over 300 employees. VFC places a high value of importance on its employees, customers, and vendors. We are an EEO employer and work to provide a workplace free of...

  • Accounts Payable

    5 days ago


    North Grafton, United States Precision Castparts Corp. (PCC) Full time

    Country United States of America State / County Massachusetts City North Grafton Division ...


  • North Riverside, United States Caliber Collision Centers Full time

    Service Center North Riverside JOB SUMMARY Caliber Collision has an immediate job opening for an Office Administrator to perform all-purpose duties, which may include, but not limited to assisting with providing the front office teammates with the necessary tools, training and information to effectively perform their job, providing accurate and timely...


  • Andover, New Hampshire, United States The Middlesex Corporation Full time

    Position Overview:The Senior Staff Accountant will engage in comprehensive accounting processes, oversee contract management, and support the preparation of various reports, job cost evaluations, internal and external audits, as well as the preparation of federal and state tax returns.Key Responsibilities:Adhere to and actively advocate for all Safety...


  • Andover, New Hampshire, United States The Middlesex Corporation Full time

    Position Overview:The Senior Staff Accountant is responsible for comprehensive accounting functions, contract oversight, and assisting in the preparation of various reports, job cost evaluations, and audits, both internal and external, as well as managing federal and state tax submissions.Key Responsibilities:Adhere to and actively support all Safety...


  • Andover, Massachusetts, United States Tec-Refresh, Inc. Full time

    Job SummaryTec-Refresh, Inc. is seeking a highly skilled and detail-oriented NetSuite and Accounting Specialist to join our finance team. The ideal candidate will have a strong background in accounting and finance, combined with extensive experience in managing and optimizing NetSuite ERP systems.Key ResponsibilitiesNetSuite Administration:Manage and...