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Facilities Management Specialist

2 months ago

Washington, United States MDW Associates Full time
Job DescriptionJob Description

The mission of the Office of the Under Secretary of Defense for Policy (OUSD(P)) is to consistently provide responsive, forward-thinking, and insightful policy advice and support to the Secretary of Defense, and the Department of Defense, in alignment with national security objectives. The OUSD(P) team is comprised by some of the nation's top civilian defense and military leaders, working hard for the American people every day.

As a Facilities Management Specialist you will apply analytic techniques in the evaluation of project objectives and contribute to the implementation of strategic direction of the Facilities Directorate. You will perform analyst functions including data collection, interviewing, data modeling, project testing, and creation of performance measurements to support project objectives.

The successful candidate will support the Government Client with building and space management, along with facility guidance to support the facility programs and personnel.

  • They will assist in evaluating, advising, coordinating and performing liaison and problem resolution relative to all elements of Facilities & Space Management (FSM).
  • The candidate will assist with space planning services and facility operations at multiple locations, to include building and facility construction, maintenance and repair, and operation of buildings, facilities, equipment, and utilities.
  • They will assist with implementation of plans and provides technical and administrative direction for facility projects, including multi-year renovation of current/future office spaces and data processing facilities

The team will assist the Facilities Office Director in analyzing, predicting, and reporting Building and Organizational trends over time, based on work requests submitted and completed. The team will manage and track orders for OUSD(P) building supplies and services, and manage and track the status of the following programs:

  • OUSD(P) Facilities records management includes ensuring all records and documents pertaining to Policy office spaces are maintained in accordance with guidance issued by National Archives and Records Administration (NARA).
  • OUSD(P) parking program within the WHS parking program, which includes Employee Parking, Disability Parking, and Visitor Parking:
    • Manage 400+ parking spaces for OUSD(P) through Washington Headquarter Services (WHS) and Pentagon Force Protection Agency (PFPA) by tracking the allocations by type.
    • Run and maintain multiple reports on a daily basis for both Pentagon and Mark Center permit holders & wait list
    • Keep daily open line of communication both verbally and in writing with WHS, OUSD(P) leadership and permit holders.
    • Attend Customer Parking Representative (CPR) meetings with WHS (typically once a quarter, however more frequently during construction, changes, and emergency issues.)
    • Identify solutions to requirements and articulate reasonable timeframes for provision of services based upon resource constraints.

Minimum Qualifications

  • This position is 100% on-site in the Pentagon
  • 2+ years of experience in a U.S. Government agency
  • A bachelor's degree in a related field of study
  • Final Top Secret security clearance, with SCI eligibility

Preferred Qualifications

  • Experience with WHS business practices and familiarity with their web portal for submittal of service requests and building related issues (MAXIMO).
  • Experience coordinating with the Pentagon Force Protection Agency.
  • Experience working in OSD Enterprise Supplies and Services Tracking System (ESSTS).

Company Description

Incorporated in 2012, MDW is a small business headquartered in Tysons, VA with offices in Huntsville, AL. We provide Federal government clients with consulting, management services, advisory and assistance services, decision support, strategic planning, process planning and improvement, task execution and metrics analysis. Our mission is to make our clients more successful by providing honest assessments, exceptional analysis, prudent advice, direct communication, and hard work.

Our core capabilities include:

  • Strategic Planning
  • Cost Estimating
  • Budget Programming and Justification
  • Budget Execution
  • Acquisition Management
  • Financial Systems Support & Integration

MDW Associates, LLC ("MDW") is an equal opportunity employer and does not discriminate in hiring or employment on the basis of race, religion, color, sex, sexual orientation, gender identity, national origin, age, marital status, covered veteran status, mental or physical disability, pregnancy or any other unlawful basis unrelated to the ability to do the job. MDW seeks to employ talented, ethical, and entrepreneurial-minded persons. Our applicants and employees are protected from discrimination as required by Federal law.

Additional Information

We offer a competitive and comprehensive benefits and compensation package for our employees, including but not limited to:

  • Health
  • Dental
  • Vision
  • Group Life Insurance/Long Term Disability/Short Term Disability
  • Retirement/401(k)
  • Flexible Leave Policy

All of your information will be kept confidential according to EEO guidelines.