HR Assistant

1 month ago

South Portland, United States InterMed, P.A. Full time
Job DescriptionJob Description

CORE RESPONSIBILITIES:

  • Supports the Human Resources department with a variety of administrative tasks.
  • Provides a high level of customer service, professionalism, and confidentiality.
  • Assists with preparation for new employee orientation and processing new hire paperwork.
  • Assists with the administration of the employee engagement platform.
  • Assists the HR Business Partners with running reports, creating letters, processing referral bonuses, preparations for career fairs, tracks and saves performance reviews and unemployment claims.
  • Assists with recruitment function including posting new positions, processing new hires, sending welcome emails, background checks and references, as needed.
  • Manages the tuition reimbursement program and employee discount program.
  • Tracks employee licenses and certifications requirements (RN, LPN, PA, etc.)
  • Assists the Benefits and Operations Administrator with processing changes in UltiPro HRIS, creates benefit termination letters, processes 401k contribution changes, report preparation, benefit enrollments, open enrollment processing, and leave requests.
  • Supports wellness initiatives and programs.
  • Coordinates annual compliance activities, such as ACA reporting, department of labor reporting, OSHA 300 log, labor law posters, etc.
  • Completes employment verifications.
  • Arranges conference room space and coordinates food ordering.
  • Processes invoices for Human Resource services.
  • Issues parking decals and ID badges to new and current employees. Orders supplies as needed.
  • Prepares documents, spreadsheets, presentations, correspondence, and reports.
  • Makes copies of employee files upon request, makes photocopies, faxes documents, and performs other clerical functions.
  • Assists with coordination of annual events and programs
  • Coordinates bereavement leaves and orders flowers for staff as necessary.
  • Maintains strict confidentiality in alignment with HIPAA (Health Insurance Portability and Accountability) guidelines and InterMed policies.
  • Perform other duties to support the mission, vision and values of InterMed.

MISSION AND VALUES:

  • Follows InterMed’s mission to provide patient-centered primary care, putting the patient first to deliver high quality, high value care.
  • Provide the highest quality care to our patients with a level of service that exceeds their expectations.
  • Maintain a positive attitude and always treat our patients and each other with dignity and respect.
  • Insist on honesty and integrity from each other and our business partners.
  • Make teamwork a core component of our relationships between physicians, staff, and patients.
  • Embrace change to better serve our patients.
  • Use business practices that feature individual accountability and group responsibility to ensure delivery of high value healthcare.
  • Have fun as we carry out our mission to serve.

KNOWLEDGE, SKILLS, AND ABILITIES:

  • Education:
    • An associate degree in a business-related field preferred.
  • Experience:
    • Two years Administrative Assistant and/or Human Resources Assistant experience preferred.
  • Ability to earn trust and respect by providing prompt, accurate and helpful answers and innovative suggestions.
  • Intermediate to advanced Word, Excel, PowerPoint and Outlook skills.
  • Ability to adapt to changes in the work environment, manage competing demands and able to deal with frequent change, delays, or unexpected events.
  • Good listener with strong verbal and written communication skills.
  • Able to handle sensitive and confidential employee information.
  • Excellent organizational skills and attention to detail.
  • Ability to categorize and analyze information, to work independently and to prioritize multiple tasks and projects.

EQUAL EMPLOYER OPPORTUNITY STATEMENT:

InterMed is an equal opportunity workplace and prohibits discrimination or harassment of any kind. We recruit, employ, train, compensate, and promote without regard to race, religion, creed, color, national origin, age, gender, gender identity and/or expression, sexual orientation, marital status, disability, veteran status, or any other basis protected by applicable federal, state or local law.

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