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Grant Manager

2 months ago

Pasadena, United States Pasadena Educational Foundation Full time
Job DescriptionJob DescriptionSalary: $65k-$75k DOE


The Grant Manager at the Pasadena Educational Foundation (PEF) plays a crucial role in the organization's fundraising efforts, focusing on researching, finding, and securing multiple grants throughout the year for both PEF and the Pasadena Unified School District (PUSD). This position is responsible for maintaining and reporting on all grants, ensuring compliance with grant requirements, and contributing to the goal of raising $5,000,000 annually. The Grant Manager is an integral part of the Development team and works closely with the Development Director to support PEF's mission and programs.


Key Responsibilities include but are not limited to:


  1. Grant Research & Identification
    1. Conduct thorough research to identify potential grant opportunities from foundations, corporations, and government agencies.
    2. Maintain an up-to-date database of grant prospects and submission deadlines.
    3. Develop a strong understanding of PEF's and PUSD's work, programs, priorities, innovations, history, mission, and results.
  2. Grant Writing & Submission
    1. Write compelling grant proposals and applications tailored to the specific requirements of each funding opportunity.
    2. Collaborate with the relevant staff to gather necessary information and supporting documents for grant submissions.
    3. Ensure timely submission of all grant applications.
  3. Grant Management & Reporting
    1. Maintain accurate records of all grant activities, including proposals submitted, grants awarded, and funds received.
    2. Prepare and submit all required grant reports, ensuring compliance with funding requirements and deadlines.
    3. Track grant spending and ensure funds are used in accordance with grant agreements.
    4. Help maintain the donor database.
  4. Collaboration & Communication
    1. Work closely with PEF's Executive and Development Directors to align grant writing efforts with PEF's and PUSD's fundraising goals and strategic priorities.
    2. Collaborate with program staff to understand and communicate the impact of PEF's programs in grant proposals and reports.
    3. Maintain clear and consistent communication with the funders and stakeholders.
  5. Fundraising Strategy & Support
    1. Assist in developing and implementing a comprehensive fundraising strategy to achieve the annual fundraising goal of $5,000,000.
    2. Participate in development team meetings and contribute to overall fundraising initiatives and events.


Qualifications

  1. Bachelor's degree or higher.
  2. Proven experience in grant writing and fundraising, preferably in the non-profit sector - minimum 5 years.
  3. Excellent research, writing, and editing skills.
  4. Excellent communication and interpersonal skills with the ability to work collaboratively and courteously with our external and PUSD partners and history of appropriately handling communication with high-net-worth donors and/or foundation representatives.
  5. Strong organizational and project management abilities.
  6. Ability to meet deadlines and manage multiple grant applications and reporting simultaneously.
  7. Detail-oriented with a high level of accuracy.
  8. Proficiency in using grant management software and other relevant tools such as Microsoft Office and Google Workspace.
  9. A passion for public education.


Physical Demands & Work Environment

  1. Position may require occasional evening and weekend work to meet grant deadlines or attend fundraising events.
  2. The role is primarily in-office with some travel to meet funders and stakeholders as needed.
  3. Must be able to process complex verbal and written instructions.
  4. Must be able to utilize standard office equipment - phone, computer, email, copier, etc.
  5. Ability to sit, stand, or talk for up to eight hours a day.


This is an exempt position, offering a competitive salary with health benefits, employer contributions to a retirement plan (after first year of employment), and a generous paid vacation/holiday/sick leave package.