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Accounts Payable and Payroll Specialist

4 months ago

Milwaukee, United States In-Place Machining Company, LLC Full time
Job DescriptionJob DescriptionDescription:

Welcome to In-Place Machining, where Accountants DO have fun We are a trailblazing Machining Services company and clients come to us for our expertise on fixing things like the Hoover Dam, retractable stadium roofs, wind turbines, navy ships and more If you're looking for a place where you can thrive on organized chaos and problem solving, you have found it


If you are a number crunching rockstar and have a knack for keeping things running smoothly, this may be the job opportunity for you. We are looking for a team member who can be the go-to for all things Payroll and AP, helping our clients and employees maintain their satisfaction


Essential Duties & Responsibilities

This list of duties and responsibilities is not all inclusive and may be expanded to include other duties and responsibilities as management may deem necessary from time to time.

1. Payroll Processing

· Calculate and process employee payroll accurately and on time using payroll software

· Verify hours worked, overtime, deductions, ensuring compliance with company policies and applicable regulations

· Address employee inquiries regarding payroll-related matters and resolve discrepancies promptly

2. Accounts Payable

· Process vendor invoices and employee expense reports for payment, ensuring accuracy and completeness of documentation

· Match invoices with purchase orders and receiving documents and obtaion necessary approvals for payment

· Prepare and process electronic payments, including checks, ACH transfers, and wire transfers, in accordance with payment terms

3. Recordkeeping and Reconciliation

· Maintain accurate records of payroll and accounts payable transactions, including journal entries and reconciliations

· Reconcile payroll and accounts payable accounts to ensure accuracy and completeness of financial data

· Prepare month-end and year-end reports and assist with financial audits as needed

4. Compliance and Reporting

· Ensure compliance with federal, state, and local payroll tax regulations, including withholding, reporting, and remittance requirements

· Prepare and file payroll tax returns and other statutory reports accurately and on time

5. Process Improvement and Efficiency

· Identify opportunities to streamline payroll and accounts payable processes and improve efficiency

· Recommend and implement process improvements, automation solutions, and best practices to enhance accuracy and productivity

Requirements:

Requirements:

· Relevant experience or accounting degree

· High School Diploma or equivalent

Experience and Skills:

· Experience with payroll software (ADP, Paylocity, Paychex etc)

· Demonstrated understanding of payroll tax regulations, compliance requirements, and prevailing wages

· Attention to details and accuracy

· Ability to pivot and prioritize multiple tasks

· Analytical and problem solving skills

· Demonstrate high level of integrity in handling sensitive payroll and financial information


The above statements reflect the general details necessary to describe the principal functions of the occupation described and shall not be construed as a detailed description of all the work requirements that may be inherent in the occupation. In-Place Machining is committed to providing Equal Opportunity in Employment, to all applicants and employees regardless of, race, color, religion, gender, age, national origin, military status, veteran status, handicap, physical or mental disability, sexual orientation, gender identity, genetic information or any other characteristic protected by law. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.