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Assistant Project Manager- Fine Dining Restaurants
3 months ago
- Work closely with the President to coordinate all personal needs.
- Respond in real-time to urgent inbound requests and scheduling updates for President.
- Provide high-level Personal, Administrative and Clerical support for President.
- Work in conjunction with the President’s Executive team to ensure that nothing is overlooked in her personal or professional calendar, including family events, household needs, etc.
- Arrange and support with travel and accommodation for President as needed.
- Research, prioritize, and follow up on incoming issues and concerns addressed to the President,
- including those of a sensitive or confidential nature.
- Determine appropriate course of action, referral, or response while in constant communication with the President.
- Ensure priorities are managed; daily and long-term requests are addressed.
- Receive incoming communication or memos – review contents, determine importance, and summarize and/or distribute contents.
- Schedule and attend meetings as needed, taking notes and recording minutes.
- Draft correspondence and prep mailings.
- Organize and maintain filing systems.
- Schedule and attend meetings as needed, taking notes and recording minutes.
- Perform additional personal and admin tasks including maintaining records, ordering supplies, and performing basic bookkeeping.
- Help with special projects as assigned.
- Be highly organized and able to work independently.
- Support with several projects simultaneously.
- Work closely with President, Chief Hospitality Officer and Project Manager on all new and existing restaurant projects.
- Support Project Manager with design presentations, preliminary space plans and 2D, 3D design concept studies and sketches.
- Assist with floorplans, elevations, details, reflected ceiling plans, furniture plans, shop drawings,
- materials and finish schedules.
- Support with field measures and existing building conditions.
- Support with communication to design team, clients, consultants, contractors and vendors.
- Regular onsite visits of restaurants and daily travel.
- Perform additional duties as assigned.
- Must have weekend availability and be willing to work a flexible schedule.
- Bachelor's degree in Business Administration or related field preferred.
- At least one year of related experience is required.
- Proficient in Project Management software including AutoCAD, Adobe CS a plus.
- Excellent oral and written communication skills in the English language.
- Familiarity with Microsoft Office, Outlook applications, FF&E procurement and software.
- Ability to work independently and in a team environment.
- Ability to complete tasks with accuracy and strong attention to detail.
- Excellent multi-tasking ability, highly organized with great attention to detail.
- Exceptional customer focus and management of vendor relationships.
- Excellent record-keeping skills and attention to detail.
- Be self-motivated, passionate, a great communicator and have a strong work ethic.
- Ability to work in a dynamic environment.
- Excellent time management skills. Proven ability to prioritize, adhere to deadlines, and perform multiple tasks in a fast-paced, creative environment with grace and ease.
- Well-versed in technology and possess excellent computer skills.
- A fast learner and creative thinker who’s not afraid to get their hands dirty.
- Ability to function well in a high-paced and at times stressful environment.
- Forward-thinking and able to anticipate needs.
- Must be discreet - Confidentiality is a must
