Administrative Supervisor

3 weeks ago

Buffalo, United States Child & Family Services of Erie County Full time
Job DescriptionJob Description

Position Summary:

The Administrative Supervisor coordinates and performs administrative support services for the Family Preservation and Foster Care programs and is responsible for the overall smooth functioning of Child and Family Services 844 Delaware site. Family Preservation programs help families navigate behavioral challenges and traumatic experiences through homebased intervention and support. Our Foster Care program works to preserve families by finding temporary homes for children. This role performs administrative tasks directly and supervises two, full time support staff. Providing coverage at the front desk on a regularly scheduled basis, the Administrative Supervisor often serves as the first impression of C+FS, which provides services to clients that are experiencing distress, involved in interpersonal conflicts and/or impacted by trauma.

Major Responsibilities:

  • Supervise and coordinate scheduling of support staff at 844 Delaware and the Family Support Center. Responsible for providing coverage at the 844 Delaware reception desk on a regular basis and is the designated back-up for the other support staff assigned to this location.
  • Train support staff on use of the phone system and other aspects of administrative services or tasks. Monitor the phone queue and delegate support staff coverage as necessary.
  • Supervise the maintenance of office equipment and facilitate the purchasing of office supplies, postage stamps, etc. in accordance with company purchasing policies and budgetary guidelines.
  • Assist in the operations of case management services including making appointments, preparing and sending letters to clients and collateral service providers, faxing/e-mailing client record information and preparing files for audits, reviews or when a subpoena is received
  • Responsible for program billing functions and serves as liaison with C+FS Finance Department
  • Organize and complete required paperwork, administrative tasks and statistical reports in a professional manner with quality and timeliness.
  • Be proficient in the use of our Case Record Management systems (databases) including report running, maintenance, entering of clients from starting point to closing. Experience in Salesforce and NYS Connections systems is a plus.
  • Maintain neat, accessible supply and break room areas, shop for food and beverages.

Minimum Requirements:

  • One (1) year of Supervisory experience required
  • Two-year degree and at least two years office experience, or high school diploma and four years office experience, preferably in the human service field required
  • High proficiency in Microsoft Office (Word, Excel, Power point, Outlook).
  • Experience performing clerical/administrative functions in an office environment.
  • Well-developed interpersonal and communication skills.
  • Accept directives and respond to requests from multiple staff.

Our ideal candidate:

-Has a calm and compassionate demeanor
-Is a highly organized, motivated, self-starter
-Possesses strong computer/technology skills, attention to details, and organization
-Proficient in verbal and written communication and has a calm, compassionate demeanor in person and on virtual platforms and telephone
-Believes in the importance of a team atmosphere and rolls up their sleeves to assist other support staff and facilitate an environment of cross training for collaboration and business continuity

Other Duties

  • Participate and provide assistance with various task forces, staff meetings, and committees including but not limited to; Special Incident Review, QI, Customer Satisfactions.
  • Providing leadership in professionalism including work attitude, flexibility, attendance, timeliness to work, language and dress.
  • Demonstrate skills in problem solving and conflict resolution.
  • Model and practice sensitivity, fairness and acceptance of diversity in all interpersonal interactions.
  • Participate in program Quality Improvement process.

Competitive Pay Range $24-$26 per hour based on experience, based on a 40 hour work week

C+FS offers full-time employees the below benefits to support our employees and their families and help to create a healthy work environment.

  • Paid Time Off (PTO)
    –20 PTO Days (25 Days After Five Years of Employment)
    –14 Paid Holidays (includes 2 flex holidays)
    – Bereavement: Four Paid Days
    – Paid Jury Duty
  • Employer Paid Life Insurance
  • Medical, Two Plan Options
  • Dental, Two Plan Options
  • Vision Insurance
  • Wellness Program and Incentives
  • Health Savings Account (HSA) and Quarterly Employer-Contributions
  • Healthcare Flexible Spending Account (FSA)
  • Dependent Care FSA Retirement
  • Employee Referral Bonus
  • Qualifying Employer for Public Service Student Loan Forgiveness Program (PSLF)
  • 403(b) Right Away and Employer-Contributions After Two Years

C+FS Diversity Statement: Within our agency and in the communities that we serve, C+FS is committed to diversity and inclusion with race equity at the center. Every day we work to promote safety, health, and wellness. We will not stop until Black, indigenous and people of color are free from racism and experience peace, prosperity and well-being.

Child and Family Services is an Equal Opportunity Employer: Child and Family Services provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, sex, national origin, age, disability, veteran or familial status, or genetics. In addition to federal law requirements, Child and Family Services complies with applicable state and local laws governing nondiscrimination in employment. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer leaves of absence, compensation, and training.

  • Finance and Administration Supervisor

    1 week ago

    Buffalo, New York, United States The Prevention Council of Erie County Full time

    Job OverviewPosition Summary: The Finance and Administration Supervisor oversees essential services and operations related to financial management and administrative support. This role encompasses a variety of tasks including bookkeeping, accounting oversight, and human resources management. The ideal candidate will demonstrate strong organizational skills,...

  • Finance and Administration Supervisor

    1 week ago

    Buffalo, New York, United States The Prevention Council of Erie County Full time

    Job OverviewBenefits:Comprehensive dental coverageHealth insurance optionsGenerous paid time offRole Summary:The Finance and Administration Supervisor oversees all functions related to financial management and administrative support. This includes essential tasks such as managing accounts payable and receivable, as well as generating financial reports....

  • Finance and Administration Supervisor

    1 week ago

    Buffalo, New York, United States The Prevention Council of Erie County Full time

    Job OverviewBenefits Offered:Comprehensive dental coverageHealth insurance optionsGenerous paid time offRole Summary:The Finance and Administration Supervisor oversees essential services and activities related to financial management and bookkeeping. This includes maintaining accounts payable and receivable, as well as generating financial reports. The role...

  • Interim School Administrator

    1 week ago

    Buffalo, New York, United States Buffalo Public Schools Full time

    Position Title: Substitute - School AdministratorDepartment: School AdministrationRole Overview: The Buffalo Public Schools is seeking qualified candidates for the role of Substitute School Administrator. This position is crucial for maintaining the smooth operation of the school in the absence of the regular Principal.Application Process: Interested...

  • Office Administration Manager

    1 week ago

    Buffalo, New York, United States Child & Family Services of Erie County Full time

    Job OverviewPosition Summary:The Administrative Operations Supervisor is responsible for overseeing and executing administrative support functions for the Family Preservation and Foster Care initiatives. This role ensures the efficient operation of Child and Family Services at the designated site. The Family Preservation programs are designed to assist...

  • Warranty Administrator

    1 month ago

    Buffalo, United States Kenworth Northeast, Group Inc Full time

    Kenworth Northeast is an independently owned truck dealership supplying the northeast region with The World's Best® heavy and medium duty trucks and parts. We are looking for a motivated and reliable Warranty Administrator to work at our Buffalo, NY location. The Warranty Administrator assists in the coordination and communication of the Warranty...

  • Facility Operations Supervisor, CBLS

    1 week ago

    Buffalo, New York, United States Medtech Full time

    Facility Operations SupervisorAre you prepared to contribute to a vibrant team in the Medtech sector? The University at Buffalo Business and Entrepreneur Partnerships is seeking an individual to oversee the Incubator and Facility Operations of CBLS. In the role of Facility Operations Supervisor, you will engage with startups, entrepreneurship initiatives,...

  • Facility Operations Supervisor, CBLS

    1 week ago

    Buffalo, New York, United States Medtech Full time

    Facility Operations SupervisorAre you prepared to contribute to a vibrant team in the Medtech sector? The University at Buffalo Business and Entrepreneur Partnerships is seeking an individual to oversee the Incubator and Facility Operations of CBLS. In the role of Facility Operations Supervisor, you will engage with startups, entrepreneurship initiatives,...

  • RN Supervisors Weekend Warrior

    2 months ago

    Buffalo, United States Williamsville Suburban Nursing Home Full time

    We Offer Competitive Salary, Full Benefits Package, Paid time Off, Pension and Opportunities for Professional GrowthRN- WEEKEND SUPERVISOR –Williamsville Suburban a skilled nursing facility located in Buffalo, New York, is looking to hire a Weekend Warrior RN Supervisors for Friday and Saturdays or Saturday and Sundays 7am to 3pm shift and the 3-11 shift....

  • RN Supervisors Weekend Warrior

    7 days ago

    Buffalo, United States Williamsville Suburban Nursing Home Full time

    We Offer Competitive Salary, Full Benefits Package, Paid time Off, Pension and Opportunities for Professional GrowthRN- WEEKEND SUPERVISOR –Williamsville Suburban a skilled nursing facility located in Buffalo, New York, is looking to hire a Weekend Warrior RN Supervisors for Friday and Saturdays or Saturday and Sundays 7am to 3pm shift and the 3-11 shift....

  • Weekend Nursing Supervisor

    14 hours ago

    Buffalo, New York, United States Williamsville Suburban Nursing Home Full time

    Job SummaryWe are seeking a skilled and experienced RN Supervisor to join our team at Williamsville Suburban Nursing Home. As a Weekend Nursing Supervisor, you will be responsible for overseeing the day-to-day operations of the Nursing Department on weekends, ensuring that our residents receive the highest quality care.Key ResponsibilitiesImplement and...

  • Administrative Assistant

    4 weeks ago

    Buffalo, United States Horizon Health Services Full time

    Job DescriptionJob DescriptionAre you looking to work for an organization where you are able to make a difference? Do you have customer service skills you’re ready to put into action? Then you’ve come to the right place!Apply to be an Administrative Assistant today!“The thing I love the most about my job as an administrative assistant is creating...

  • Administrative Assistant

    6 days ago

    Buffalo, United States Horizon Health Services Full time

    Job DescriptionJob DescriptionAre you looking to work for an organization where you are able to make a difference? Do you have customer service skills you’re ready to put into action? Then you’ve come to the right place!Apply to be an Administrative Assistant today!“The thing I love the most about my job as an administrative assistant is creating...

  • Packaging Supervisor for Mozzarella Production

    1 week ago

    Buffalo, New York, United States Select Division Career Page Full time

    Job OverviewShift Details: 12-hour shift (6:00 pm – 6:00 am) with alternating weekends off.Key Responsibilities:The following duties are essential and may include additional responsibilities:Evaluates daily operational data to assess impacts on departmental performance.Ensures efficient operation of the department through regular supervisory...

  • Packaging Supervisor for Mozzarella Production

    1 week ago

    Buffalo, New York, United States Select Division Career Page Full time

    Job OverviewThe role of the Packaging Supervisor involves overseeing the mozzarella packaging process during a 12-hour shift from 6:00 pm to 6:00 am, with alternating weekends off.Key ResponsibilitiesThe essential duties and responsibilities include, but are not limited to:Evaluating daily operational data to assess its impact on departmental...

  • Administrative Assistant

    1 week ago

    Buffalo, United States Horizon Services Full time

    Are you looking to work for an organization where you are able to make a difference? Do you have customer service skills you're ready to put into action? Then you've come to the right place!Apply to be an Administrative Assistant today! "The thing I love the most about my job as an administrative assistant is creating meaningful connections with our...

  • Administrative Assistant

    3 days ago

    Buffalo, United States Horizon Services Full time

    Are you looking to work for an organization where you are able to make a difference? Do you have customer service skills you're ready to put into action? Then you've come to the right place!Apply to be an Administrative Assistant today! "The thing I love the most about my job as an administrative assistant is creating meaningful connections with our...

  • Human Resources Supervisor

    1 month ago

    Buffalo, United States Newbury Franklin Industrials Full time

    Benefits: 401(k) 401(k) matching Bonus based on performance Competitive salary Dental insurance Health insurance Paid time off Vision insurance Job Summary The Human Resources Supervisor serves as a frontline resource for employees, providing professional and efficient support. This role is critical in fostering a positive and supportive work environment by...

  • Office Supervisor

    5 days ago

    Buffalo, United States Liberty Tax Service Full time

    Office Supervisor Buffalo, NY Job Title:  Office Supervisor, Managed Operations Department/Business Unit:  Managed Operations Reports to:  District Manager,Managed Operations Status:  Seasonal FLSA Status:  Non-Exempt Job Summary The Office Supervisors to oversee the day-to-day operations of individual tax preparation offices....

  • Facility Operations Supervisor, CBLS

    3 days ago

    Buffalo, New York, United States Medtech Full time

    Facility Operations SupervisorAre you prepared to contribute to a vibrant team in the Medtech sector? As a Facility Operations Supervisor at a leading organization, you will oversee the management of incubator and facility operations within the CBLS framework. Reporting directly to the Associate Director of Finance & Operations, your role will involve...