Water Quality and Public Works Administrative Assistant

3 weeks ago

Essex Junction, United States City of Essex Junction Full time
Job DescriptionJob Description

You must submit a cover letter and resume to be considered for the position.

Pay/Wages
The wage for this position is $20.90 per hour.

Position Location

Essex Junction, VT

Benefits (not an exhaustive list)

  • 3 weeks of paid vacation to start
  • 14 paid holidays
  • 18 sick days per year
  • 24 hours of personal time per year
  • Retirement benefits include VMERS C and the ability to contribute to a 457 or ROTH
  • Generous health insurance benefit in which the City pays 97% of the premium for medical and 100% employer paid for dental and vision
  • Public Service Loan Forgiveness Program
  • Short-term disability and life insurance
  • $350 Wellness Benefit

Summary/objective

To provide broad administrative support to the Water Quality Superintendent, Public Works Superintendent and the respective water quality (wastewater, sanitation, stormwater) and public works (sanitation, water, streets) departmental operations.

Essential Functions and Responsibilities

Reasonable accommodations may be made to enable individuals with disabilities to perform these essential functions.

  • Develop and maintain filing systems (paper and electronic), records, forms and procedures
  • Develop and maintain databases, including those for tracking wastewater capacity, curb stops, water breaks, water meters, sewer back-ups, facility power use, etc.
  • Provide general office support, including answering phones, retrieving/sorting mail, researching pricing, and ordering supplies.
  • Manage accounts payable invoices, including upload to software for approval
  • Develop and distribute bids, requests for proposals, and other similar documents.
  • Research deeds and easements as needed for water quality projects.
  • Prepare and issue monthly septage and leachate bills in coordination with finance staff
  • Assist with grant reimbursement requests as needed
  • Assist with other specialty projects related to the administration of the Water Quality and Public Works departments
  • Prepare department timesheets for payroll processing by finance.

Qualifications

  • High School diploma/GED plus two to three years experience in clerical and office management with computer and database work or a combination of education and experience from which comparable knowledge and skills are acquired
  • Strong understanding of Microsoft programs, especially Excel, Adobe PDF Editor, and electronic filing systems
  • Understanding of computer systems
  • Strong grammar, spelling, and mathematical skills
  • Ability to work independently and as part of an interdisciplinary team
  • Ability to interact with various individuals courteously and efficiently, including City officials, residents, and outside organization representative
  • Strong organizational skills
  • Ability to use discretion in handling confidential information.

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