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Accounts Receivable Billing Specialist

3 months ago

Chicago, United States Hennessy & Roach, P.C. Full time
Job DescriptionJob DescriptionCompany Description

Hennessy & Roach, P.C. is a law firm defending employers in Workers’ Compensation and defendants in General Liability matters. H&R is based in Chicago with additional offices in Springfield, Illinois; St. Louis, Missouri; Overland Park, KS; Milwaukee, Wisconsin; Indianapolis, Indiana; Brentwood, Tennessee; and Omaha, Nebraska. The firm handles matters throughout the States of Illinois, Indiana, Iowa, Missouri, Nebraska, Kansas, Tennessee, and Wisconsin. Founded by Thomas G. Hennessy and James P. Roach on May 17, 1993, the firm continues to grow.

Job Description

Processes the daily deposit for payment application of attorney invoices. Is assigned specific bill review systems and clients to ensure the attorney invoices are properly uploaded for payment approval. The Accounts Receivable Specialist also performs a variety of other accounting duties including collections according to our established policies and procedures. Maintains contact with attorneys, staff, vendors, clients and Electronic Bill review systems and observes confidentiality of client and firm matters.

Essential Job Functions:

  • Performs the daily deposits.
  • Applies paper checks, ACH/EFT payments, and credit card payments to the appropriate case and invoice as directed by client on a daily basis.
  • Processes refunds for overpayments on invoices when needed, saving all documentation to the specific case in our system.
  • Returns duplicate checks to clients as needed, saving the documentation to the specific case in our system.
  • Researches and applies prepaids in our system to the appropriate case and maintains the itemized prepaid spreadsheet on a daily basis.
  • Researches the outstanding WIP for all clients in our system- processing deletions, updating and maintaining the billing entries in our system and the spreadsheet on a weekly basis for accuracy.
  • Adding ACH clients upon request and maintenance of the ACH spreadsheet in our system for full accuracy.
  • Maintenance of the spreadsheet for paper billed clients upon request when changes occur.
  • Possible future handling of specific clients within assigned bill review systems.
  • Researches and responds to inquiries regarding any billing issues and problems that occur with the processing of the client-based invoices for approval and payment.
  • Communicates with the electronic bill review systems, attorneys, staff and adjusters for each client when needed, to ensure the invoices are successfully uploaded and approved.
  • Works with clients to ensure budgets and matter are added to the electronic bill review system which resolves any possible rejection issues that surface during the uploading process.
  • Reviews and verifies accuracy of billing and supporting documentation as required.
  • Is familiar with and applies Firm billing guidelines with each of their assigned clients within the bill review systems.
  • Maintains collections of specific electronically billed clients monthly/twice monthly as needed.
  • Saves collection efforts/emails to cases in our system.
  • Processes write-offs following Firm policy.
  • Creates and distributes accounts receivable reports when requested.
  • Ensures strict confidentiality at all times.
  • Assists with special projects as needed.
  • Other duties as assigned.
Qualifications

  • High school diploma or GED (or equivalent) required; Associates or Bachelor’s degree in accounting preferred.
  • 1-2 or more year’s hands-on billing/Accounts Receivable experience preferably in a law firm.
  • Time Matters and Perfect Law billing software experience preferred.
  • Demonstrates proficiency with MS Office.
  • Ability to handle a high volume of invoices per month.
  • Ability to effectively interact and communicate with attorneys, staff and clients.
  • Ability to multi-task and prioritize.
  • Ability to organize work flow and use time efficiently.
  • Ability to show strong attention to detail.
  • Ability to perform at high levels in a fast paced ever-changing work environment and successfully adapt to changing priorities and work demands.
  • Ability to anticipate work needs and follow through with minimum direction, follow up on own initiative

Firm and Client Confidentiality required



Additional Information

Benefits include: Medical, Dental, Vision, Critical Illness, Accident, Group Term life, Voluntary term life, STD, LTD, 401(k)/Roth retirement plan with company match and paid time off.

All your information will be kept confidential according to EEO guidelines.