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Preschool Administrative Assistant

3 months ago

Escondido, United States Emmanuel Faith Community Church Full time
Job DescriptionJob DescriptionDescription:

Provide administrative support to the preschool director, teachers, and staff, assisting with daily operations, communication with parents, and maintaining records to ensure the smooth functioning of the preschool.


Job Responsibilities and Duties:

  • Greets and assists all who call or come to the Preschool office with a friendly, enthusiastic and helpful attitude.
  • Handle all logistics for registrations, room and vehicle reservations, additions to the all-church calendar etc.
  • Database management:
    • Keeps record of expenses, credits, and donations; reconciles accounts as needed
    • Processes accounts payable and receivable, including monthly transfers for mileage
    • Reconciles the Preschool Directors monthly credit card and PER statements
    • Maintains attendance records, email distribution lists, and text blast lists
    • Processes registration applications, children’s files (including keeping health records up to date), staff licensing files, and postings to be maintained on site and up to date.
    • Assists in preparing snacks, and provides classroom support when needed to maintain licensing ratios.
  • Attends Preschool staff meetings and annual retreat
  • Monitors and manages social media for ministry; posting updates, event information and wrap-up with pictures for both.
  • Makes sure Preschool equipment such as: die-cut, laminator, copy machine, etc. is maintained
  • Gathers information for weekly parent emails; formats and sends them
  • Fills out all Creative Services forms required to obtain necessary information pieces, making sure they are available and up-to-date; videos, event flyers, calendars, volunteer applications, etc.
  • Works with Creative Services to order paper, large numbers of copies, mailings, and graphic design
  • Interacts with church staff, church attendees, volunteers, students, parents, outside vendors, and the general public
  • Willingness to further develop skills and expertise in his/her area(s) of responsibility through personal study and participation in appropriate conferences and seminars as directed
  • Participate in the EFCC discipleship plan. As a staff member, the Preschool Administrative Assistant must be willing to be a learner and grow in their personal and spiritual development. They must also display a willingness to grow in their professional disciplines and personal skills necessary to help lead a growing church.
Requirements:
  • Commitment to EFCC’s Statement of Faith, Mission, & Values.
  • Has a High School Diploma or equivalent experience
    • Preferred – 6 units Early Childhood Development or Child Development courses
    • Bilingual is preferred, but not mandatory
  • Is friendly, enthusiastic, and has an attitude of helpfulness
  • Is flexible, can deal with interruptions and is willing to adapt to changing demands of ministry.
  • Has good telephone skills and handles challenges with grace and sensitivity
  • Has excellent administration, English grammar and spelling skills
  • Computer skills needed in Word, Outlook, Excel, Publisher, internet, Google Suite and social media, etc.
  • Understanding and use of office equipment including fax, copy machine and calculator
  • Good organizational skills and can work with minimum supervision