![The Arc Gloucester](https://media.trabajo.org/img/noimg.jpg)
Administrative Assistant
4 weeks ago
Here at The Arc Gloucester, we offer the unique opportunity to combine your professional experience with your passion to help individuals with intellectual or development disabilities
For 67 years The Arc Gloucester has provided innovative programs and services to individuals with intellectual and developmental disabilities. We have made a difference in the lives of many people and are very proud of that. But it's the individuals we service who bring our programs to life with their creativity, excitement, humor, talent, and so much more
Summary: The Administrative Assistant provides administrative support to the executive team and when needed any and all Agency programs and services, in order to support individuals with intellectual and developmental disabilities reach their highest potential.
Position: Non-exempt, part-time (20 hours). Ideally, we are looking for someone that can work Monday – Friday either 9am – 1pm or 1pm – 5pm, with one shift per month 4pm – 8pm. Primarily the position operates out of the Administrative Office. However, duties may require the occasional travel to the Office of Support and Camp Sun ‘N Fun. Flexibility required.
Essential Duties and Responsibilities[
- Provides general office management support, as well as manages the front desk area, answering calls, greeting visitors, employees, and participants
- Efficiently, accurately, and timely completes administrative duties, including but not limited to organizing, filing, maintaining the professional appearance of the office, auditing, etc.
- Provides administrative support to the executive team and when needed all Agency programs
- Assists with the coordination and communication with the Board of Directors
- Prepares reports, correspondence, forms,
- Supports events and training, assisting with registrations, answering general questions
- Assists with maintaining the daily income journal of all monies received, as assigned
- Primary department, work location and schedule may vary.
- Maintain confidentiality
- Comply with the DDD Program Manual, The Arc Gloucester Policies and Procedures Manual and applicable state, local and federal regulations
- Must cooperate and participate in reviews, investigations, and inspections, including but not limited to DHS Licensing and DHS staff.
- Occasional management responsibilities, including assisting with trainings, planning, workflow, and problem solving
- Complete and maintain required training
- Additional responsibilities as required
Qualifications:
- High school degree with some college. Experience may be substituted for college education.
- must be 18 years of age or older
- Knowledge or experience with supporting individuals with intellectual and developmental disabilities is preferred
- Must have a current, non-probationary driver’s license with 5 points or less, and deemed acceptable to drive by The Arc Gloucester’s liability insurance company
- Proficient in basic computer, math, reading comprehension and verbal and written communication skills
- Experience with Microsoft 365 and database tools.
- Successfully pass initial and ongoing State/Federal Criminal Background checks, including but not limited to Fingerprinting, CARI checks, Central Registry checks, MVR and drug screens
Physical Requirements:
While performing the essential functions of this position, the following are required, with or without reasonable accommodation:
- Ability to sit, drive, stand and walk for extended periods of time
- Ability to operate a computers, phone and other relevant technology
- Talk, hear and communicate in person, over the phone and using other technologies
- Physical duties, including but not limited to carrying, driving, general lifting (occasionally up to 15 lbs) bending, twisting, squatting, cleaning, and climbing stairs
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