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Office Assistant

3 months ago

Los Angeles, United States HED Full time
Job DescriptionJob Description

PRIMARY FUNCTION

Assist in office activities and operations while providing production support as requested. Tasks may vary from office to office.

TYPICAL DUTIES

  • Ad hoc projects as requested by Office Manager or Corporate Administration Leader.
  • Assist in office moves/relocations (cleaning, filing, storing files, coordination of multiple tasks.)
  • Assist in the coordinate on and offsite meetings request, oversee meeting set-up and clean-up, and support meetings as requested.
  • Assist in the day-to-day operations to include appearance and cleanliness of office; order and organize office supplies and snacks; mail coordination.
  • Attend meetings as requested by Corporate Administration Leader.
  • Support production with additional administrative duties and construction administrative support (RFI's, Submittal Logs, AIA Contract Documents, Change Orders, Consultant Agreements, etc.)
  • Utilize AIA contract documents to assist in contract development.

JOB QUALIFICATION

  • High school diploma with similar administrative experience demonstrating an ability to adapt and learn quickly.
  • A general understanding of the coordination aspects and related requirements of administration.
  • Ability to establish and maintain effective relationships.
  • Detail-oriented, self-motivated, enthusiastic, and flexible.
  • Ability to interact with all people in a professionally respectable manner in various business and social settings.
  • Experience with MS Office (Word, Excel), AIA Documents preferred, not required.

PHYSICAL REQUIREMENTS

  • Capable of traveling to and from various offices for attending meetings.
  • Ability to use office equipment for communication and documentation purposes.
  • Visual acuity to perform responsibilities.