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Events Administrator
3 months ago
Events Administrator 2572800
A leading medical institution is seeking an Events Administrator. The successful candidate will assist in planning and organizing internal and external business-related functions, events sponsored by center grants, workshops, outreach events, symposiums, conferences, social events, banquets, and VIP briefings. The ideal candidate has event planning, office administration, accounts payable, and communication experience.
Events Administrator Pay and Benefits:
- Hourly pay: $30/hr
- Worksite: Leading medical institution (San Francisco, CA 94158 - Onsite)
- W2 Employment, Group Medical, Dental, Vision, Life, Retirement Savings Program, PSL
- 40 hours/week, 5 Month Assignment
Events Administrator Responsibilities:
- Manage small, non-complex events such as all-hands meetings and seminars.
- Support center grants training programs in best practices by calendaring and advertising training events with diverse learners, collecting and disseminating training material, and evaluating the impact of training.
- Plan and organize event activities, including managing logistics such as facilities, audience management activities, caterers, and vendors, facilitation of communication and services with speakers and facility maintenance staff
- Provide technical support at meetings and events.
- Manage virtual events using Zoom.
- Create and distribute event invitations, event list management, and RSVP tracking and reporting.
- Create and manage event budgets.
- Oversee on-site set-up and attendance.
- Manage virtual events using Zoom.
- Prepare post-event analysis and reporting.
- Communicate effectively and efficiently with professional staff about event arrangements.
- All other duties as assigned or required.
Events Administrator Qualifications:
- Bachelors' degree in a related area and/or equivalent experience/training is preferred.
- Working knowledge of concepts, principles, and practices of event planning and production and public relations.
- Experience in office administration, accounts payable, and communication.
- Volunteering experience a strong work ethic and a high level of integrity.
- Working knowledge of the campus, its programs, policies, mission, goals, objectives, achievements, and infrastructure is preferred.
- Working organizational skills, including skills in effectively coordinating and organizing multiple details is preferred.
- Excellent organizational abilities appropriate to effective calendar management and student and/or volunteer scheduling are preferred.
- Good interpersonal communication skills and political acumen, including skill in effectively representing the campus, medical center, or other university organization to its public is preferred.
- Good judgment and effective decision-making and problem-resolution skills, including skill to recognize and deal effectively and appropriately with real and potential problem areas, including skill to determine the issues/problems that need to be brought to the attention of higher level staff and/or management is preferred.
- The ability to work in diverse groups, including but not limited to students, staff, faculty, the general public, production personnel, technical operators, and performing artists is preferred.
- Ability to work professionally under pressure and under tight deadlines ensuring excellent customer service support is preferred.
- Ability to interact well with community groups, scientists, and diverse populations, including patient advocates, teachers, and students.
- An understanding of deliverables needed for institutional grants.
- A collaborative style, an entrepreneurial approach, and the ability to navigate a highly complex organization.
