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Data and Admin Specialist

3 months ago

Norfolk, United States i-Mazing Solutions, Inc. Full time
Job DescriptionJob Description

i-Mazing Solutions, Inc. is seeking a highly motivated and qualified Data Analyst and Administrative Support Specialist to provide support for training to the United States Navy. The selected candidate will play a critical role in ensuring military and civilian employees maintain the highest training posture available.

The Data Analyst and Administrative Support Specialist plays a pivotal role in our government contracting team, combining data analysis expertise with strong administrative support capabilities. This position is instrumental in ensuring efficient operations and documentation within the organization.

This is an excellent opportunity for individuals who thrive in a highly-demanding, fast paced, and constantly evolving environment, with intermediate-level skills in Waypoints or other LMS’s (Learning Management Systems), scheduling of classes and training locations, excellent communication skills, and a strong background in Microsoft Office Suite. Experience in VBA, Power Pivot, Power Query, SQL, Tableau, Power Apps, and Power BI will enhance a candidate’s appeal, but are not required for this position.

Responsibilities:

Data Analysis and Reporting:

  • Perform data extraction, analysis, and reporting related to command training, contributing to data-informed decision-making.

Excel Spreadsheets Management:

  • Create, update, and maintain Excel spreadsheets for organized data management and reporting.

Classroom and Conference Room Support:

  • Set up, break down, and maintain classrooms and conference rooms for training sessions and meetings.
  • Operate audio/visual equipment during training and meetings.
  • Manage the room reservation schedules for training, meetings, and events.

Curriculum Development and Teaching:

  • Develop and deliver curriculum as required to support training initiatives.

Meeting Participation:

  • Attend meetings related to projects, working groups, initiatives, and technical conferences as needed.

Administrative Services:

  • Provide administrative support by creating flowcharts, presentations, document user-guides, processes, and business rules.
  • Assist coordinating points of contact (POC's) for training, meetings, and events.
  • Manage correspondence and dissemination of training courses and material for students, instructors, and managers.

Qualifications:

Required:

  • Secret clearance (current preferred, within last 2 years mandatory)
  • Five (5) years of experience in Microsoft Office Suite, including Outlook, Word, Excel, and PowerPoint.
  • Strong organizational and time management skills.
  • Excellent written and verbal communication skills.
  • Attention to detail.
  • Demonstrated experience in data analysis and reporting.
  • Proficiency in Excel and spreadsheet management.
  • Knowledge of audio/visual equipment operation.
  • Proficiency in creating flowcharts, presentations, and user guides.

Highly Desirable:

  • Microsoft Office Specialist certification:
    • In one or more of the following: Word, Excel, PowerPoint, Outlook.
    • Expert or Associate level
    • for any version from 2013 or newer

Desirable:

  • Proficiency in SQL, Tableau, Power Apps, and Power BI.
  • Ability to create and deliver curriculum.

Education and Experience:

  • Preferred bachelor’s degree in a related field.
  • Previous experience in a similar role or working with government contracts is advantageous.

Additional Information:

  • This job requires candidate be able to work 100% at government site in Norfolk, VA. The work schedule is Monday through Friday, 7:00am to 3:30pm.
  • Collaboration with team members is essential to support the successful completion of government contract tasks.

Application Process:

Interested candidates are invited to submit their resume.

i-Mazing Solutions, Inc. is an equal opportunity employer. We welcome applications from individuals of all backgrounds and experiences.

If you are a dedicated professional with a secret clearance, experience in data analysis and administrative support in a training ecosystem, and the ability to work collaboratively in a dynamic environment, we encourage you to apply for this challenging opportunity.

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