Plant Administrative Assistant

1 month ago

Baltimore, United States Niagara Bottling North America Full time
Job DescriptionJob DescriptionPlant Administrative Assistant

Location: Baltimore, MD, 21219

Required Skills: Basic Computer Skills, Scheduling Experience

Overview

We are seeking a Plant Administrative Assistant to join our team at our facility in Baltimore, MD. The ideal candidate will have basic computer skills and experience with scheduling tasks.

**Essential Functions

**

  • Retrieve messages from voice mail and forward to appropriate personnel.

  • Answer incoming telephone calls, determine purpose of callers and forward to appropriate personnel or department.

  • Take and deliver messages or transfer calls to voice mail when appropriate personnel are unavailable.

  • Answer questions about organization and provide callers with address, directions or other information.

  • Welcome on-site visitors, determine nature of business, and announce visitors to appropriate personnel.

  • Monitor visitor access and issue passes when required. Ensure all visitors and contractors read and understand company’s good manufacturing practices.

  • Call to schedule appointments and interviews.

  • Update appointment calendars.

  • Receive, sort, and route mail and maintain and route publications. Sign for and route all office Federal Express and UPS deliveries.

  • Maintain fax machines, assist users, send faxes, and retrieve and route incoming faxes.

  • Submit issue-traks for any needed issue that arises regarding the office.

  • Coordinate the ordering and receiving of uniforms for employees. Use Oracle to submit requisitions and forward purchase orders for suppliers, distribution and tracking of uniforms.

  • Create and post all PowerPoint presentations and other communication to the Marlin board.

  • Keep clean work area and common spaces.

  • Assist in ordering and coordinating all plant events (Open House, community involvement activities, plant visits, holiday party).

  • Assist employees with necessary forms, paperwork, and HR systems (Workday, Niagara U, etc.) as needed.

  • Distribute and track weekly safety talks to supervisors and employees.

  • Order, receive, and maintain office supplies.

  • Create and print fax cover sheets, memos, correspondence, reports, and other documents when necessary.

  • Perform other clerical duties as needed, such as filing, photocopying, and collating.

  • Regular and predictable attendance is an essential function of the job.

  • Upload visit log into the splash page monthly

  • Please note this job description is not designed to contain a comprehensive list of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without prior notice.

**Qualifications

**

  • Minimum Qualifications:- 2 Years – Experience in Field or similar manufacturing environment

    • 2 Years – Experience in Position
    • 0 Years – Experience managing people/projects

    *experience may include a combination of work experience and education

  • Preferred Qualifications:- 4 Years – Experience in Field or similar manufacturing environment

    • 4 Years– Experience working in Position

    • 2 Years – Experience managing people/projects

*experience may include a combination of work experience and education

**Competencies

**

This position embodies the values of Niagara’s LIFE competency model, focusing on the following key drivers of success:

  • Lead Like an Owner

    • Makes safety the number one priority
    • Keeps alert for safety issues and escalates immediately
    • Effectively prioritizes tasks based on department goals
    • Shows respect to others and confronts interpersonal issues directly
    • Prioritizes resolution of customer issues effectively
    • Responds promptly and honors commitments to internal and external customers

  • InnovACT

    • Makes recommendations to continuously improve policies, methods, procedures, and/or products
    • Demonstrates adaptability by reacting appropriately to unexpected changes in situations or circumstances
    • Increases performance through greater efficiency

  • Find a Way

    • Seeks to develop technical knowledge through learning from other experts
    • Understands interdepartmental impact of individual decisions and actions
    • Seeks solutions rather than placing blame

  • Empowered to be Great

    • Consistently looks for ways to improve one’s self through growth and development opportunities
    • Communicates clearly and promptly up, down, and across
    • Communicates effectively to manage expectations

**Education

**

  • Minimum Required:

  • High School Diploma

  • Preferred:

  • Associate's Degree

You should be proficient in:

  • Basic Computer Skills
  • Scheduling Experience

Salary info:

$20 - $28 / hr

  • Plant Administrative Assistant

    1 week ago

    Baltimore, United States Niagara Bottling, LLC Full time

    Retrieve messages from voice mail and forward to appropriate personnel. Answer incoming telephone calls, determine purpose of callers and forward to appropriate personnel or department. Take and deliver messages or transfer calls to voice mail when a Administrative Assistant, Administrative, Plant, Assistant

  • Assistant to The Director of Physical Plant

    4 weeks ago

    Baltimore, United States Morgan State University Full time

    **Posting Details**: - Posting Summary**Job Title** - Assistant to the Director of Physical Plant**Division** - Finance & Administration**Department** - Physical Plant Department**Work Status** - Full Time**Position Category** - Staff**FLSA** - Exempt**Pay Range** - N/A**Minimum** - Commensurate with experience**Maximum** **Fund Source** - State...

  • Assistant to the Director of Physical Plant

    4 weeks ago

    Baltimore, United States Morgan State University Full time

    Job Title Assistant to the Director of Physical Plant Division Finance & Administration Department Physical Plant Department Position Category Staff FLSA Exempt Pay Range N/A Minimum Commensurate with experience Maximum Fund Source State Support Job Duties Duties & Responsibilities: Works with management to oversee all activities inside campus buildings,...

  • Administrative Assistant

    1 month ago

    Baltimore, United States Hirsch Electric LLC Full time

    **Administrative Assistant** The Administrative Assistant will be responsible for providing support to the Operations Manager and the Project Managers of the organization. This position will be responsible for answering phones, scheduling meetings, and providing administrative support to the Project Manager's for the construction projects needs. The...

  • Administrative Assistant

    2 weeks ago

    Baltimore, United States Automated Health Systems Full time

    Automated Health Systems, a dynamic healthcare company, is looking to hire an administrative professional to join its team. This is an on-site position in our Baltimore, MD area office. As an Administrative Assistant, you will be responsible for providing administrative, organizational, and operational support to Project Leadership and other Project staff....

  • Administrative Assistant

    1 month ago

    Baltimore, United States Ardelle Associates Full time

    Ardelle Associates is seeking an Administrative Assistant to support the National Institutes of Health (NIH) in Baltimore, MD. This is an opportunity for personnel with administrative experience to support the federal government in a scientific setting. Previous experience working at NIH is preferred.This is full time contract (40 hours/wk) for a one-year...

  • Administrative Assistant

    4 weeks ago

    Baltimore, United States Ardelle Associates Full time

    Ardelle Associates is seeking an Administrative Assistant to support the National Institutes of Health (NIH) in Baltimore, MD. This is an opportunity for personnel with administrative experience to support the federal government in a scientific setting. Previous experience working at NIH is preferred.This is full time contract (40 hours/wk) for a one-year...

  • Administrative Assistant

    4 weeks ago

    Baltimore, United States Ardelle Associates Full time

    Ardelle Associates is seeking an Administrative Assistant to support the National Institutes of Health (NIH) in Baltimore, MD. This is an opportunity for personnel with administrative experience to support the federal government in a scientific setting. Previous experience working at NIH is preferred.This is full time contract (40 hours/wk) for a one-year...

  • Administrative Assistant

    4 weeks ago

    Baltimore, United States ARC Construction Services,Inc. Full time

    Job DescriptionJob DescriptionWe are seeking an Administrative Assistant to join our team! You will perform clerical and administrative functions in order to drive company success.Responsibilities:Draft correspondences and other formal documentsPlan and schedule appointments and eventsGreet and assist onsite guestsAnswer inbound telephone callsDevelop...

  • Administrative Assistant

    2 weeks ago

    Baltimore, United States Image Engineering Full time

    The administrative assistant serves as the primary point of contact for Image Engineering, providing essential receptionist duties to ensure efficient office operations. Responsibilities include managing incoming calls, greeting visitors, and maintaining our office as a whole. The ideal candidate will be highly organized, possess excellent communication...

  • Administrative Assistant

    2 weeks ago

    Baltimore, United States Image Engineering Full time

    The administrative assistant serves as the primary point of contact for Image Engineering, providing essential receptionist duties to ensure efficient office operations. Responsibilities include managing incoming calls, greeting visitors, and maintaining our office as a whole. The ideal candidate will be highly organized, possess excellent communication...

  • Administrative Assistant

    4 weeks ago

    Baltimore, United States The Global Excellence Consulting Group Full time

    Job DescriptionJob DescriptionWho We Are:We are working to fulfill project requirements with the Maryland Department of Health, Developmental Disabilities Administration (DDA). This is a full-time position with GECG and the project is with DDA. Summary: The opening of Administrative Assistant professionals is for an upcoming short-term projects (6 months)....

  • Sr. Administrative Assistant

    1 week ago

    Baltimore, United States Under Armour, Inc. Full time

    The Sr. Administrative Assistant supports executives in their daily administrative duties. The ideal candidate will be organized, energetic, proactive, and passionate about the Under Armour brand. The Sr. Administrative Assistant will be responsible Administrative Assistant, Administrative, Assistant, Executive

  • Legal Administrative Assistant

    1 week ago

    Baltimore, United States Ultimate Staffing Services Full time

    Ultimate Staffing is hiring for a Legal Administrative Assistant in Baltimore, Maryland! This is a full time, in-person, direct hire position with a stable, well-established law firm that handles trust and estate planning. Apply today to be considere Administrative Assistant, Legal, Administrative, Staffing, Assistant

  • Administrative Assistant

    4 weeks ago

    Baltimore, United States ROYAL DRIVING SCHOOL Full time

    Job DescriptionJob DescriptionWe are seeking an Administrative Assistant to join our team! You will perform clerical and administrative functions in order to drive company success. This is a fast-paced, Multitasking position between 25-30 hours per week. Responsibilities:Answering phonesScheduling Student AppointmentsProcessing Student PaymentsDraft...

  • Administrative Assistant

    4 weeks ago

    Baltimore, United States Design & Integration Full time

    **FULL-TIME**: **Design & Integration** (DI), a **successful technology integrator** is seeking an **Administrative Assistant** to support our Accounting and Sales Team. We are a small but growing firm, committed to craftsmanship** **and excellence in our specialty field. We provide employees with exciting career opportunities and the chance to succeed. JOB...

  • Administrative Assistant

    3 days ago

    Baltimore, United States Upward Bounds Behavioral Health CTR Full time

    Job DescriptionJob DescriptionPosition: Administrative Assistant Status: Full-Time, Days (M-F)Upward Bounds Behavioral Health Center is an addiction recovery center servicing adults facing the challenges of substance and mental health abuse. We are currently seeking an Administrative Assistant to join our team. This individual will be the first point of...

  • Administrative Assistant

    2 days ago

    Baltimore, United States Upward Bounds Behavioral Health CTR Full time

    Job DescriptionJob DescriptionBenefits:401(k)Opportunity for advancementTraining & developmentPosition: Administrative AssistantStatus: Full-Time, Days (M-F)Upward Bounds Behavioral Health Center is an addiction recovery center servicing adults facing the challenges of substance and mental health abuse. We are currently seeking an Administrative Assistant to...

  • Administrative Assistant

    4 weeks ago

    Baltimore, Maryland, United States Mercy Medical Center Full time

    Overview: The Hoffberger Breast Center is seeking an experienced Administrative Assistant to join their team!   The Administrative Assistant is responsible for processing correspondence for the department and schedule meetings for the physicians and other administrative staff. The Administrative Assistant acts independently to implement, perform, and...

  • Administrative Assistant

    2 weeks ago

    Baltimore, Maryland, United States Mercy Medical Center Full time

    Overview: The Administrative Assistant supporting Mercy's Orthopedic Specialty Hospital is responsible for processing correspondence for the department and to schedule meetings for the physicians and other administrative staff. The Administrative Assistant acts independently to implement, perform, and oversee functions that provide administrative support to...