Purchasing Clerk

4 weeks ago

Irving, United States ADASTAFF Full time
Job DescriptionJob DescriptionPosition Overview:Under limited supervision, this role provides essential administrative and clerical support to the Corporate Procurement Team, playing a key role in the Procurement Department's critical functions. The position also supports the Sourcing Team, ensuring proper vendor setup in the system and facilitating the smooth rerouting of vendors to the appropriate employees and departments.Key Responsibilities:
  1. Serve as a liaison via email and phone between external vendors and internal corporate departments.
  2. Coordinate with multiple departments during the re-onboarding process for existing vendors.
  3. Assist accounts payable in resolving vendor management issues to ensure timely payments.
  4. Monitor and maintain updated vendor documentation in compliance with company policies.
  5. Provide technical support to vendors and the Ariba team during the onboarding process.
  6. Maintain all necessary documentation for vendor verification and auditing purposes.
  7. Update the Vendor Management spreadsheet to track tasks and progress.
  8. Uphold high standards of customer service and confidentiality in all duties.
  9. Provide back-up support for the Purchasing Clerk and other Administrative Team members as needed.
  10. Perform additional duties as assigned as the role evolves within the Administrative Department.
Education & Experience:
  1. High School Diploma, GED, or equivalent required; an Associate degree is preferred.
  2. Minimum of 2 years of experience in a similar position.
  3. A combination of related education and/or experience may be considered.
Knowledge, Skills, & Abilities:
  1. Strong coordination and maintenance of purchasing systems and procedures.
  2. Ability to interpret and make decisions in accordance with relevant laws, regulations, and policies.
  3. Effective collaboration with executive and management staff across all levels of the organization.
  4. Exceptional customer service skills.
  5. Clear and concise communication skills, both oral and written.
  6. Outstanding organizational abilities and composure, particularly in managing high volumes of email traffic.
  7. Proficiency in Microsoft Teams, Excel, Word, and Outlook.
  8. High level of accuracy and attention to detail in managing a demanding workload.
  9. Excellent communication skills, representing the company in a professional manner.
  10. Strong follow-up skills, ensuring timely resolution of vendor issues.
  11. Commitment to maintaining confidentiality at all times.

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