Administrative Assistant

1 month ago


Valparaiso, United States FAMILY EXPRESS CORPORATION Full time
Job DescriptionJob DescriptionDescription:

SUMMARY / OBJECTIVE

Assist all departments with administrative duties as explained below. May assist with administrative functions within the HR department.


ESSENTIAL FUNCTIONS

  • Types all correspondence, reports, letters and memos as directed.
  • Maintains and organizes files, work areas, and office equipment.
  • Directs the flow of information and traffic in the office including phone calls, appointments, inquiries, and complaints.
  • Utilizes standard telephone equipment for handling incoming and outgoing telephonic communications into/out of the corporate office.
  • Provides any and all assistance necessary in accommodating staff according to their needs.
  • Files and organizes information including but not limited to letters, memos, phone messages, and documents as necessary to maintain an orderly flow of information and organized retention process.
  • Orders all supplies to maintain office efficiency.
  • Keeps minutes for the predetermined meetings and distributes them to the proper areas, as assigned.
  • Preparation of various reports (marketing, operations, labor management, etc.) by utilizing data mining tool and techniques.
  • Must be able to meet deadlines and handle projects simultaneously.
  • Performs all other related duties as assigned.

COMPETENCIES

  • Integrity and accountability
  • Innovation and creativity
  • Adaptive and flexible
  • Teamwork and leadership
  • Self-confidence and humility
  • Professionalism and work ethic

SUPERVISORY RESPONSIBILITY

This position has no supervisory responsibilities.


WORK ENVIRONMENT

This role will operate in a combination of environments including retail convenience stores, distribution center, industrial bakery, and professional office setting. Ability to tolerate extreme temperatures for minimum of 30-minute intervals. Exposure to cleaning solvents.


TRAVEL

No travel outside of daily travel to Family Express locations is expected for this position.

Requirements:

ROLE QUALIFICATIONS

  • Must be at least 18 years of age
  • Must have reliable transportation
  • Proficiency in Microsoft Word, Excel, and Outlook
  • Digital literacy

PREFERRED EXPERIENCE REQUIREMENTS

2 years in an administrative role


MINIMUM EDUCATION REQUIREMENTS

High school diploma, GED, or the equivalent


PREFERRED EDUCATION REQUIREMENTS

2 year college degree


REQUIRED SKILLS

  • Ability to analyze situations and solve problems at strategic and tactical levels
  • Practiced at organization and planning
  • Employ Critical thinking and problem solving
  • Maintains composure and operates with emotional intelligence
  • Ethical reasoning and decision-making
  • Strong attention to detail
  • Receptive and responsive to feedback
  • Excellent verbal and written communication skills
  • Time management, prioritization, and sense of urgency

PHYSICAL REQUIREMENTS

While performing the duties of this job, the employee is required to stand for prolonged periods; work longer than eight (8) hour shifts, reach, climb, balance, stoop, mop, sweep, change garbage, kneel, crouch; talk and hear; taste and smell. The employee must occasionally lift and/or move up to 50 lbs. Specific vision abilities required by the job include close vision, distance vision, color vision, peripheral vision, depth perception, and the ability to focus.



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