Senior Executive Support Specialist

1 month ago

Bethesda, United States NextGen Federal Systems Full time

NextGen Federal Systems, LLC (NextGen) is seeking a Senior Executive Support Specialist experienced within Defense Intelligence or the IC. This role provides a full range of administrative support requirements for a defense intelligence customer in Science and Technology. Must be able to work in a high-operational tempo environment and able to work independently.


Primary Work Location: Bethesda, MD


RESPONSIBILITIES

  • Use strategic guidance to plan and implement communications such as the development of briefings, talking points, newsletters, meeting agendas, etc.
  • Review, coordinate, and track internal and external staff clearance and nomination packages
  • Prepare staff summary sheets, memorandum of agreements, and official memos for government review. Assists in updating/developing office level standard operating procedures (SOP)
  • Collaborate and assist the Senior Engagement in facilitating overview briefings/tours.
  • Assist with management key internal and external relationships.
  • Track highlights to relay “success story” to agency leadership. Develop new ways to measure program accomplishments, results, and effectiveness.
  • Provide support to the e-Task management system
  • Assist in managing time and labor, as needed
  • Schedule conference rooms and meetings
  • Manage senior leadership calendars; coordinates with external offices, as needed, in support of high-level meetings
  • Utilize project or program management experience to manage, evaluate, and improve processes and communications.
  • Assists in maintaining internal files and records management
  • Maintain read-ahead books and files for senior leadership; coordinate with elements for provision of material
  • Assist in the preparation of charts, graphs, and narrative information for management or program reports from material provided by higher-level employees
  • Screen incoming correspondence and determine appropriate actions
  • Review of outgoing correspondence and reports, ensuring proper formats, grammar, and coordination
  • Assist senior leadership with travel procedures, to include coordination and creation of travel orders in the Defense Travel System.
  • Monitor and tracks official travel for assigned personnel who may require Special Access Program (SAP) access
  • Develop slides and audio-visual presentations
  • Assist in ensuring procedures are followed for proper maintenance, storage and destruction of all types of records and correspondence
  • Collect and prepare operating reports and budget expenditures


QUALIFICATIONS

  • Minimum of 10 years' experience in a senior EA position supporting DoD or the Intelligence Community and specialized administrative experience at an executive and senior level
  • Top Secret clearance with SCI eligibility; requires a current Counterintelligence polygraph or ability to pass a Counterintelligence polygraph upon hire
  • Bachelor’s degree in human resources and/or administration
  • Exceptional oral and written communication skills, preferably with experience as a professional communicator (writing papers, speeches, senior leader communications), public affairs, etc.
  • Knowledge in time keeping tasks and travel order processing procedures
  • Proficient using MS Office Suite of applications (e.g., MS Word, Excel, PowerPoint, MS Project and Microsoft Access (database))
  • Knowledge in the preparation, crafting, and editing of executive-level and technical correspondence, summaries, guidance, and other documents
  • Possess strong verbal and written communication skills


About Us: NextGen Federal Systems is an innovative technology and professional services provider specializing in advanced software solutions and comprehensive mission and business support services. We work in close collaboration with our Customers to truly understand their business and mission goals. Our approach is to design, build, implement, and manage solutions that measurably improve our client’s organizational performance.


Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities.


RefID: A01

  • Senior Specialist, Procurement

    4 days ago

    Bethesda, United States APHL - Association of Public Health Laboratories Full time

    The Senior Specialist, Procurement will support the implementation of a new centralized procurement program and strategic sourcing of supplies and services. They will assist in training APHL staff on the procurement process and assist with sourcing activities. The Senior Specialist, Procurement is a SME of the procurement process and new ERP system selected....

  • Senior Specialist, Procurement

    4 weeks ago

    Bethesda, United States APHL - Association of Public Health Laboratories Full time

    The Senior Specialist, Procurement will support the implementation of a new centralized procurement program and strategic sourcing of supplies and services. They will assist in training APHL staff on the procurement process and assist with sourcing activities. The Senior Specialist, Procurement is a SME of the procurement process and new ERP system selected....

  • Senior Specialist, Procurement

    1 month ago

    Bethesda, United States APHL - Association of Public Health Laboratories Full time

    The Senior Specialist, Procurement will support the implementation of a new centralized procurement program and strategic sourcing of supplies and services. They will assist in training APHL staff on the procurement process and assist with sourcing activities. The Senior Specialist, Procurement is a SME of the procurement process and new ERP system selected....

  • Administrative Support Specialist

    4 weeks ago

    Bethesda, United States Diverse Systems Group LLC Full time

    Job DescriptionJob DescriptionDescription:Position Title: Administrative Support Specialist, Senior-LevelPosition Overview:The Administrative Support Specialist plays a vital role in ensuring smooth operations within the organization by providing administrative assistance to various departments and personnel. They are responsible for handling a wide range of...

  • Supervisory Financial Specialist

    4 weeks ago

    Bethesda, United States Program Support Center Full time

    Summary This position is located in the Department of Health and Human Services, Program Support Center, headquartered in Rockville, Maryland. Duties WHAT YOU'LL BE DOING DAY TO DAY As a Supervisory Financial Specialist, you will use your knowledge of and experience with the Program Support Center to optimize business results and customer...

  • Senior Conference Services Specialist

    2 weeks ago

    Bethesda, United States National Capitol Contracting LLC Full time

    Job DescriptionJob DescriptionPosition SummaryThis position is on-site in Bethesda, MD.National Capitol Contracting (NCC) is seeking an energetic, exceptionally organized Senior Conference Services Specialist to join our dynamic team of professionals on a full-time basis to support the NIH, the nation’s premier medical research and training...

  • Senior Conference Services Specialist

    5 days ago

    Bethesda, United States National Capitol Contracting LLC Full time

    Job DescriptionJob DescriptionPosition SummaryThis position is on-site in Bethesda, MD.National Capitol Contracting (NCC) is seeking an energetic, exceptionally organized Senior Conference Services Specialist to join our dynamic team of professionals on a full-time basis to support the NIH, the nation’s premier medical research and training...

  • Communications Specialist

    3 weeks ago

    Bethesda, United States Leidos Full time

    R-00134797 Description Looking for a rewarding career challenge? Unleash your potential at Leidos, we deliver innovative solutions through the efforts of our diverse and talented people who are dedicated to our customer’s success. We empower our teams, contribute to our communities, and operate sustainably. Everything we do is built on a commitment to do...

  • Senior Program Specialist, Global Performance Services

    2 weeks ago

    Bethesda, United States Marriott Hotels & Resorts Full time

    The Senior Program Specialist, Global Performance Services, will provide analytical, process management, data management, and communication support over the Global Growth & Delivery Global Performance Services (US/ Canada) department. This role wil Performance, Specialist, Leadership, Program, Global, Senior, Hotel

  • Support Specialist

    1 day ago

    Bethesda, Maryland, United States Bethesda Marriott Full time

    Additional Information Investigative Support Specialist to the Department of InvestigationsJob Number Job Category Finance & AccountingLocation Marriott International HQ, 7750 Wisconsin Avenue, Bethesda, Maryland, United States VIEW ON MAPSchedule Full-TimeLocated Remotely? NRelocation? NPosition Type ManagementJob SummaryThe mission of the Global Safety &...

  • Program Support Specialist

    6 days ago

    Bethesda, United States Astrix Inc Full time

    Program Support Specialist - NEI's Office of the Director Roles/Responsibilities: Plans and arranges meetings and travel for the Director Manage the Director's calendar on a daily basisWork collaboratively with the Director on all calendar and travel needs Be responsible for entering and updating the Director's calendar Conduct calendar updates to the...

  • Program Support Specialist

    4 weeks ago

    Bethesda, United States Astrix Full time

    Program Support Specialist - NEI's Office of the Director Roles/Responsibilities: Plans and arranges meetings and travel for the Director Manage the Director’s calendar on a daily basisWork collaboratively with the Director on all calendar and travel needs Be responsible for entering and updating the Director’s calendar Conduct calendar updates to the...

  • Program Support Specialist

    4 weeks ago

    Bethesda, United States Astrix Full time

    Program Support Specialist - NEI's Office of the Director Roles/Responsibilities: Plans and arranges meetings and travel for the Director Manage the Director’s calendar on a daily basisWork collaboratively with the Director on all calendar and travel needs Be responsible for entering and updating the Director’s calendar Conduct calendar updates to the...

  • Program Support Specialist

    1 month ago

    Bethesda, United States Astrix Full time

    Program Support Specialist - NEI's Office of the Director Roles/Responsibilities: Plans and arranges meetings and travel for the Director Manage the Director’s calendar on a daily basisWork collaboratively with the Director on all calendar and travel needs Be responsible for entering and updating the Director’s calendar Conduct calendar updates to the...

  • Client Support Specialist

    3 days ago

    Bethesda, Maryland, United States Get Well Network Full time

    Title: Client Support Specialist (Tier 1) Reporting to: Manager of Client SupportLocation: Remote, with preference in those in EST or CST time zonesOpportunity:The Client Support Specialist is the first line of client telephone technical support, providing world class service to our client base. With a passion for helping people, the Client Support...

  • Executive Assistant

    2 weeks ago

    Bethesda, Maryland, United States Sunwater Capital Full time

    Sunwater Capital is seeking an experienced Executive Assistant to support its two founding partners enhance their productivity and maintain and expand their professional networks. This role includes managing calendars, maintaining and building internal and external relationships, hosting events, assisting with travel, and providing personal support. The...

  • Executive Services Care Coordinators

    7 days ago

    Bethesda, United States DISCOVERY SUPPORT SERVICES Full time

    **Position Description**: The work involves identifying communication needs and developing informational materials that inform the appropriate stakeholders of the agency’s policies, programs, services, and activities, and planning, executing, and evaluating the effectiveness of information and communication programs in furthering agency goals. Work in the...

  • Cloud Support Specialist

    7 hours ago

    Bethesda, United States ALTA IT Services Full time

    6 month Contract to Permanent Location: NIH - Bethesda, MD | Hybrid 1 day on-site ALTA IT Services is seeking a Cloud Support Specialist to work for a government contractor that will play a critical role in developing a cloud services delivery model for enterprise hosting and storage services and will help to operate and maintain multiple cloud systems for...

  • Executive Chef I

    4 weeks ago

    Bethesda, Maryland, United States Brightview Senior Living, LLC Full time

    About Us:   We are honored that Brightview Senior Living has been recognized as one of Fortune Magazine's 100 Best Companies to Work For in 2023!!     We're in the top 100 across all industries, and all companies no matter how large or small...and we're the ONLY Senior Living company on the prestigious list!     Overview: Your culinary skills...

  • Executive Assistant for Director of Cybersecurity Group

    4 weeks ago

    Bethesda, United States Office of the Director of National Intelligence Full time

    Summary The Intelligence Community (IC) Chief Information Office (CIO) is responsible for advancing the Intelligence Community's mission by driving secure collaboration, integration, and information sharing; identifying and addressing information enterprise risks; and providing strategic leadership and oversight of the IC's enterprise architecture and...