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Summer Operations Intern

3 months ago

New York, United States Hebrew Public Full time
Job DescriptionJob Description

Title: Operations Intern

Start Date: Summer 2024

Location(s): HLA (2186 Mill Ave, Brooklyn, NY 11234)

Schedule: Hours will vary depending on interns availability (15 IN-PERSON hours per week)

Compensation: Unpaid (potential to cover transportation costs)

CMO Website: www.hebrewpublic.org

About the Organization:

Hebrew Public Charter Schools for Global Citizens

Our mission is to lead a national movement of exceptional, diverse public charter schools that teach Modern Hebrew to children of all backgrounds and prepare them to be successful global citizens. Our schools are models of racial and economic integration, academic excellence, and world language learning. Hebrew Public manages schools in New York City and Philadelphia, and also supports an affiliate network of schools in California, Washington DC, New Jersey, and Minnesota.

Our focus on global citizenship is embodied by three core elements:

  • The building of relationships across difference, embodied by our focus on racial, cultural, and economic diversity
  • The study of Modern Hebrew and of Israel as a window into other languages, cultures and experiences
  • Our unique set of global citizenship values that infuse all that we do, described through the acronym OLAM (the Hebrew word for "world"). These values include Outstanding Problem Solving, Lifelong Learning, Aware Communication and Making a Difference.

Our schools help students grow to become empathetic, ethical, intellectually curious young adults committed to solving the world's problems. Other key program elements in Hebrew Public's New York City schools include the Responsive Classroom model, Expeditionary Learning, Close Reading, Wilson Reading System, Eureka, Number Stories, Fundations and Geodes.

Job Responsibilities:

Main Office

  • Supports a main office culture that provides warm, professional customer service
  • Main office duties include reception, printing & copying, mail and shipments, family communication, staff communication, filing, data entry, etc.
  • Provides the leadership team with administrative and ad hoc support as needed (e.g. organizing staff appreciation initiatives, coordinating surveys, coordinating professional development, etc.)
  • Contributes to the overall success of the school and the network by welcoming related, different, and new requests; remaining aware of the demands on others and volunteering to help without being asked, as appropriate/ possible

Staff Services & Support

  • Ensures leadership's vision for physical climate, branding and beautification are met.
  • Ensures the custodial staff are meeting expectation, such as physical safety compliance, cleaning, repairs, permits, events and physical climate
  • Assists with and/or coordinates (1) moving and lifting of boxes and other deliveries, (2) small scale repair and maintenance needs and (3) set-up and cleaning of spaces
  • Ensures organizing, inventory, and restocking of supplies and materials
  • Coordinates usage & maintenance of machines (e.g. copiers, poster machines, laminators)
  • Assists with technology (e.g. liaising with our IT vendor, navigating mandatory systems, check-out and return of materials, tracking student and staff tech inventory, etc.)
  • Shelve, organize and categorize classroom supplements, curriculum, and materials
  • Support with creating copies for the first few weeks of school

Student Services & Support

  • Coordinates services with external partners related to meals, transportation, and safety etc.
  • Assists with non-instructional student systems and processes such as attendance, school-wide systems (breakfast, lunch, recess, and dismissal), family meetings and conferences, assemblies and more.

Student Enrollment & Data Management

  • Supports in all start-of-year enrollment and registration tasks
  • Manage student recruitment data systems: SchoolMint, ATS, etc.
  • Supports managing/maintaining Student Information and Communication Systems (ATS, PowerSchool, ParentSquare, OneCall, etc.)

Procurement

  • Coordinates planning, purchase, delivery and installation of school furniture, supplies, learning materials and curriculum items.
  • Maintains a system to order, purchase, receive, inventory and return (if necessary) goods to ensure the school staff and students consistently have everything they need to operate and achieve our mission
  • Completes all school orders in compliance with Hebrew Public's protocols for order processing
  • Troubleshoots missing or incomplete orders and maintains communications with staff throughout the purchase cycle
  • Ensures all orders posted for invoicing are compliant with accounting systems and protocols
  • Proactively develops relationships with vendors to assure cost-competitive products

Student Recruitment

  • In collaboration with Hebrew Public's External Communication Team, plan and execute open houses and other recruitment events
  • Actively recruit new students by meeting families at events and in the community
  • Respond to calls and emails from prospective families about enrollment
  • Support student recruitment marketing efforts, such as targeted mailings, online interest campaigns, metro or neighborhood signage, etc.
  • Seek out productive community relationships and build partnerships with organizations when appropriate
  • Support with parent teacher organization meetings and events to foster relationships with families
  • Identify other opportunities and strategies to meet enrollment targets
  • Attend recruitment events, school fairs, etc.

Minimum Requirements:

  • Proficiency with computers, Google Suite, and Microsoft applications is required.
  • Spoken/written Spanish is preferred
  • Attention to detail: Thinks critically about the details of a task at hand
  • Flexibility: Ability to adjust expected tasks and schedule to the updated priorities
  • Independence: Can work independently, be assertive, and make thoughtful decisions about projects
  • Collaborative: Works with teammates and is responsive to feedback. Willingness to go above and beyond the requirements of the job to be innovative and support the organization

Hebrew Public is committed to building a diverse team that reflects the communities we serve. Candidates of color and those from backgrounds that are underrepresented in school leadership roles are particularly encouraged to apply.