Payroll Specialist

1 month ago

East Saint Louis, United States So IL Health Care Foundation Full time
Job DescriptionJob Description

VISION, MISSION, & VALUES:

Every employee of SIHF Healthcare is expected to uphold our vision, mission, and values. Our actions will reflect our values of Compassion, Diversity/Inclusivity, Excellence, Integrity, Respect and Stewardship creating a culture in which all individuals are treated with dignity and respect. This will result in our vision of an “Enriched health and life in a just society” through the fulfillment of our mission to build partnerships, develop safe and affordable housing, community engagement in building trust and solutions, foster economic development, provide access to comprehensive health care services, and reduce disparities.

CUSTOMER SERVICE COMPLIANCE STATEMENT:

Treat every person with dignity, respect and kindness by listening with your full attention, address questions/concerns immediately, and accepting responsibility to follow through by always doing what you say you will do. You support our customers, and your team, by being patient, understanding and positive, knowing that you are SIHF Healthcare to those we serve.

POSITION DESCRIPTION:

The Corporate Payroll Specialist assists in maintaining the confidential employee payroll records and enforcing the pre-established guidelines for Touchette Regional Hospital (TRH) and Southern Illinois Healthcare Foundations (SIHF). Processing payroll for TRH/SIHF using Time and Attendance software thru ADP. Assist with the necessary reports and figures to book the bi-weekly payroll. Balance and submit the 401-K/457B contributions and match to Principal using their Web Product. Upload and pay Flex Spending accounts each pay period using their Web


Product as well as HSA accounts. Help ensure payroll is implemented accurately and timely. Maintain all bi-weekly, quarter-to-date and year-to-date reports.

ESSENTIAL DUTIES AND RESPONSIBILITIES:

1. Complete input for PTO/Sick accruals. Enter proper Policy and Assignments for each new employee according to their classification. Verify employee flow to 401k and updated Emails.

2. Process any terminations sent by HR department. Make sure to payout any necessary PTO. Print and review timesheets, bi-weekly, making any necessary changes due to insufficient accrual balances, violation of policy, holiday pay differential, special pay, notification from manager after payroll cut off, missing clock in/out, etc.

3. Enter the manual checks for update of employee earnings. Enter any special payments such as CME, sign-on bonuses, production bonuses, retro pay, perfect attendance, deduction refunds, etc. TRH has cafeteria charges that need to be entered and withheld; this information is provided to payroll by the dietary department.

4. Transfer the timekeeping data into the payroll system for processing. Verify batch totals are correct based on timekeeping reports.

5. Generate reports and spot check for accuracy. Provide reports for gross payroll, net cash, State and Federal taxes, etc.

6. 401K/457B Contributions: Creates a report, by individual, on contributions and match. Verify deductions and match flowed over properly and process payment. On 457B you will need to upload a report separately and pay appropriately.

7. FSA/HSA report and process payments: Reports will need to be uploaded and paid according to deductions and balanced to payroll summary/registers.

8. Custom Reports: Run each payroll custom reports for PTO/VAC liability, sick liability, general ledger, hours and earnings, etc. and place them on the appropriate drive for further use by the director, auditor, etc. Create and distribute bi-weekly reports such as allocations, FTE, bonus, etc. to the appropriate person. Work with ADP on any reports needed by appropriate department.

9. TRH Check Requests: Check requests are written up the week after payroll to pay vendors that are not disbursed by ADP, such as the Union, Third Party Insurance companies.

10.TRH Journal Entry: Create a journal entry once a month for the director of all money that needs to be re-classed from a withholding account and credited to the gift shop, hospital, etc.

11. Distribute W-2’s prior to IRS deadline. Maintain all payroll reporting records, Master Control, Payroll Register, Accrual Reports, etc.

12. Review the accruals for each employee based on and at the time of their anniversary date. Complete the required annual training in a timely manner. Review HR data entry entered into ADP for accuracy as well as own input.

13. Continually work on streamlining procedures. Work closely with ADP to keep system updated for our needs.

14. Work with managers and employee to streamline processing of pay and hours through ADP.

KNOWLEDGE, SKILLS, ABILITIES:

1. Ability to work independently with little supervision and manage time efficiently.

2. Understanding of the highly sensitive information involved and the ability to maintain confidentiality.

3. Strong verbal and written communication skills. Working knowledge of MS Word and Excel Software.

4. Strong verbal, written communication skills, and good organizational skills.

EDUCATION AND EXPERIENCE:

Two to five years (2-5) of job-related experience. A high school diploma or equivalent is required. One to two (1-2) years of experience in ADP is required. An associate degree is preferred.

COMPLIANCE STATEMENT:

Abide by the requirements of the Compliance Program and all applicable State and Federal laws.

MEDICAL HOME STATEMENT:

Be aware of the expectations of the Patient-Centered Medical Home Model and complete relevant duties within scope as part of this team-based approach to care.

PHYSICAL DEMANDS:

Light physical activity performing non-strenuous daily activities of an administrative nature. Will occasionally need to lift/carry medical records weighing up to ten pounds.

WORK SCHEDULE

Normal work hours for this position are Monday through Friday dayshift, unless otherwise specified by management staff.

  • Payroll Specialist

    1 month ago

    Saint Louis, United States The Chamberlin Group Full time

    Job DescriptionJob DescriptionAre you passionate about making a difference and helping others thrive?Are you ready to use your strong payroll skills to streamline our payroll processes and ensure accurate and timely employee compensation? If so, join our team at the Chamberlin Group as the Payroll Specialist and play a crucial role in our success!Dive into a...

  • Payroll Specialist

    4 weeks ago

    Saint Louis, United States The Chamberlin Group Full time

    Job DescriptionJob DescriptionAre you passionate about making a difference and helping others thrive?Are you ready to use your strong payroll skills to streamline our payroll processes and ensure accurate and timely employee compensation? If so, join our team at the Chamberlin Group as the Payroll Specialist and play a crucial role in our success!The pay...

  • Payroll Specialist

    1 week ago

    Saint Louis, United States The Chamberlin Group Full time

    Job DescriptionJob DescriptionAre you passionate about making a difference and helping others thrive?Are you ready to use your strong payroll skills to streamline our payroll processes and ensure accurate and timely employee compensation? If so, join our team at the Chamberlin Group as the Payroll Specialist and play a crucial role in our success!The pay...

  • Payroll Specialist

    2 weeks ago

    Saint Louis, United States Missouri History Museum Full time $55,000 - $60,000

    Job DescriptionJob DescriptionCOMMITMENT TO RACIAL EQUITYThe Missouri Historical Society commits to a process of listening attentively to one another and leveraging best practices and resources across our organization to promote a culture of inclusion where individuals from all racial and ethnic identities; ages; nationalities; social and economic statuses;...

  • isolved Payroll Specialist

    2 weeks ago

    Saint Louis, United States Tesseon Full time $25 - $30

    Job DescriptionJob DescriptionJoin The Tesseon Team as an isolved Payroll Specialist!Are you detail-oriented, client-focused, and ready to make a significant impact? We're looking for an isolved Payroll Specialist to join our dynamic Client Services team.In this role, you'll play a crucial part in ensuring our clients' payroll processes run...

  • Payroll Specialist

    2 weeks ago

    East Windsor, United States The Wilner Group Full time

    The Wilner Group has partnered with a generic pharmaceutical manufacturer and distributor. This company is committed to delivering a broad portfolio of quality, affordable generic pharmaceuticals to pharmacists and patients.We are searching for a Payroll Specialist to join their team at their East Windsor, NJ location. They offer outstanding benefits...

  • Payroll Specialist

    2 weeks ago

    East Windsor, United States The Wilner Group Full time

    The Wilner Group has partnered with a generic pharmaceutical manufacturer and distributor. This company is committed to delivering a broad portfolio of quality, affordable generic pharmaceuticals to pharmacists and patients.We are searching for a Payroll Specialist to join their team at their East Windsor, NJ location. They offer outstanding benefits...

  • FC Payroll Specialist

    2 weeks ago

    Saint Paul, United States Commonwealth Companies Part time

    Job DescriptionJob DescriptionSalary: DOEHospitality company located in St. Paul is looking for a full charge payroll specialist to join its team.  Previous experience in the hospitality industry a plus but not required, however previous payroll and quick books experience is required.  Job duties include: Prepare payroll bi-weekly in ADPEmployee on...

  • Bookkeeping Payroll Specialist

    5 months ago

    Saint Charles, United States ServiceMaster of St. Charles, Clayton, and Westport Full time

    Job DescriptionJob DescriptionBookkeeping/Accounting Assistant / Payroll Specialist Job DescriptionSummaryWe are looking for a skilled Bookkeeper to maintain our financial records, including purchases, sales, receipts and payments.Bookkeeper job duties include working closely with our Controller to create and analyze financial reports and ensure legal...

  • Payroll Tax Specialist

    1 day ago

    Saint Louis County, Missouri, United States ARCO a Family of Construction Companies Full time

    About the RoleWe are seeking a highly skilled Payroll Tax Specialist to join our team at ARCO, a Family of Construction Companies. As a Payroll Tax Specialist, you will play a critical role in ensuring the accuracy and compliance of employee and employer tax withholdings.Key ResponsibilitiesReconcile, transmit, and validate tax withholdings on a regular...

  • Payroll and Benefits Specialist

    1 month ago

    Saint Paul, United States American Engineering Testing Inc Full time

    Job DescriptionJob DescriptionJob SummaryThe Payroll and Benefits Specialist assists in the administration of the activities relating to the company payroll, benefits and employee leaves. under the supervision of the VP of Finance. This role is responsible for assisting with timely and accurate payroll data to include the complete processing of the...

  • Payroll Tax Specialist

    4 weeks ago

    St Louis, United States ARCO a Family of Construction Companies Full time

    ABOUT YOU: Are you a detail-oriented Payroll Tax Specialist who loves a new challenge? Are you looking to be a part of a dynamic and collaborative team? Do you act with integrity and hold yourself to the highest standards? If the answer is, Yes! then we have an exciting, long-term opportunity for you in Brentwood. Who are we? We are ARCO, a Family of...

  • Payroll Assistant

    2 days ago

    East Orange, United States Family Connections, Inc. Full time

    Job DescriptionJob Description🚀 Join Our Dynamic Team as a Payroll Assistant! 🚀Are you a detail-oriented, organized, and payroll-savvy professional with a passion for precision? Do you thrive in a dynamic, fast-paced environment where accuracy and efficiency are essential? We want you to be a part of our dedicated team!Payroll Responsibilities:📊...

  • Payroll Assistant

    3 weeks ago

    East Orange, United States Family Connections, Inc. Full time

    Job DescriptionJob Description🚀 Join Our Dynamic Team as a Payroll Assistant! 🚀Are you a detail-oriented, organized, and payroll-savvy professional with a passion for precision? Do you thrive in a dynamic, fast-paced environment where accuracy and efficiency are essential? We want you to be a part of our dedicated team!Payroll Responsibilities:📊...

  • Payroll Specialist

    1 month ago

    Saint Petersburg, United States Bankers Financial Corp Full time

    Job DescriptionJob DescriptionDecisionHR is a Professional Employer Organization (PEO) located in St Petersburg, FL. Since our inception in 1996, we have empowered our clients with industry-leading human resource solutions they need to drive their business. We assist our clients in the areas of payroll, worker’s compensation, human resources, and benefits....

  • Hybrid HR

    1 month ago

    East Brunswick, United States PeopleShare Full time

    PeopleShare is currently hiring for a Hybrid HR and Payroll Specialist opportunity in East Brunswick, Nj! Job Details for HR and Payroll Specialist:Schedule: M-F, 9am-5pm (HYBRID- 2 days at home and 3 days in office) Pay Rate: $35-$40/hr depending on experienceTemp for 8 months ( Maternity leave coverage)Start date: Mid August Job Responsibilities &...

  • Payroll Manager

    2 months ago

    East White Plains, United States Alliance Animal Health Full time

    Job DescriptionJob DescriptionCompany DescriptionAlliance Animal Health is a fast-growing, private equity backed Veterinarian Service Organization that operates as a majority owner and business partner to many veterinarian practices across the US. Our goal is to make it easier for our practices at every step by providing world-class business solutions like...

  • Compensation Processing Specialist

    1 week ago

    Saint Louis, United States Accounting Career Consultants Full time

    Job OverviewWhy Join Us?Becoming a part of our organization as a Compensation Processing Specialist provides an exceptional chance to engage in a collaborative atmosphere that emphasizes growth and innovation. Our dedication to safety and sustainability fosters a positive workplace where the well-being of our employees is paramount. We offer competitive...

  • Payroll Specialist

    2 days ago

    Saint Petersburg, United States Paychex Full time

    Job SummaryWe are seeking a highly skilled and experienced professional to join our team as a Customer Service Representative in the Insurance and Payroll department. As a key member of our team, you will be responsible for providing exceptional customer service to our clients, ensuring their needs are met and exceeded.Key ResponsibilitiesClient Support:...

  • Senior Accountant, Payroll Specialist

    2 days ago

    St Louis, Missouri, United States EvenUp Full time

    Job SummaryWe are seeking a highly skilled and experienced Senior Accountant to join our team at EvenUp. As a key member of our accounting department, you will be responsible for managing our day-to-day payroll operations and ensuring compliance with all federal, state, and provincial regulations governing payroll, taxes, and benefits in both the US and...