HR Assistant

2 weeks ago

Minneapolis, United States Atmosphere Commercial Interiors Full time
Job DescriptionJob DescriptionDescription:

Are you looking for an opportunity to practice and grow your human resources skills? We have a great role for someone looking to begin their HR career. Come join our HR Team as we continue a HRMS transition and development, navigate merging of HR efforts across all our company brands, and seek to transition to more virtual vs paper processes. It is an exciting time for our team and anyone joining will have significant learning opportunities to expand their experience and grow within our company


Better Together This position is in-office 4 days with flexibility to work remote 1 day per week.


COMPANY OVERVIEW

We are one of the largest commercial furnishing providers in the country, creating spaces that are engaging, inspiring, and perfectly tailored to our clients’ needs and goals. Our clients range from small business owners to Fortune 500 corporations, healthcare, education, sports arenas and hospitality environments. A comprehensive menu of services includes asset and order management, facility, installation and space planning, and project management services.


At Atmosphere we believe in providing the best possible service to our clients and constantly striving to provide the best possible work environment for our team members.


PRIMARY FUNCTION

The Human Resources Assistant provides assistance with and facilitates the human resource processes, supporting all of our business locations. This role provides detail oriented administrative support for the day-to-day functions of human resources including managing our HRMS recruiting module, new hire set up and onboarding, record keeping, file maintenance, Paylocity entries, and other admin projects within the HR department.


PRINCIPLE DUTIES AND RESPONSIBILITIES

  1. Assists with recruitment and interview process: posting positions, tracking status of candidates, managing candidate correspondence, scheduling meetings and interviews as requested, and tracking applicants for Affirmative Action.
  2. Updates job descriptions as necessary.
  3. Submits the online background check and drug test requests for potential new hires.
  4. Assists with onboarding of new hires including technology requests, paperwork completion, preparation of materials, and new hire set up in HRMS.
  5. Prepares, organizes, and maintains personnel files for all new hires, terms, changes, etc. both paper and electronic. Significant role in transitioning paper to electronic files.
  6. Assists with the preparation and implementation of performance review process.
  7. Performs customer service functions by answering applicant and team member requests and questions. Communications may be in person, by phone or emailed to our HR and Careers inboxes. When applicable, track communications in HRMS.
  8. Verifies I-9 documentation and maintains I-9s including updating documents and purging I-9s according to legal guidelines.
  9. Processes approved status changes by updating team member records in HRMS.
  10. Assists with creation, submission and tracking of payroll request forms for employee referrals, tuition reimbursement, discretionary bonuses and PTO payouts. Participate in bi-weekly payroll preview.
  11. Assists with company team member recognition programs including soliciting nominations, tracking and compiling submissions, communicating information for milestone anniversaries, advertising various recognition processes and planning events.
  12. Makes photocopies, faxes documents, processes mail and performs other clerical functions such as auditing various HRMS entries, maintaining HR calendar, and assisting with maintenance and creation of SOP’s for department use.
  13. Co-create, distribute and monitor responses to Affirmative Action Plan outreach communications.
  14. Participates in all necessary HR meetings including quarterly HR working sessions.
  15. While this job description accurately represents the current primary duties of the role, functions may be adapted as necessary to meet business need.


CORE STRENGTHS/ATTRIBUTES

  • Execution Management: Works quickly to get things done; uses resources effectively; detail oriented and high level of accuracy. Owns execution of tasks and demonstrates excellent follow through. Drives for Results and fosters a sense of urgency.
  • Demonstrates Accountability: Strong self discipline and motivation. Shows initiative, takes responsibility for work and actions, high level of integrity.
  • Strategizes and Problem Solves: Problem solving orientation; critical thinking skills; understands how their work relates to the whole; generates new ideas that add value; ability to seek out appropriate information to make effective decisions.
  • Communicates/Collaborates Effectively: Strong verbal and written communication and presentation skills. Ability to tailor message across a variety of audiences. Strong interpersonal skills; develops and maintains positive relationships internally and externally. Strong team player.


WORKING RELATIONSHIPS

  • INTERNAL: Works extensively with all Company employees.
  • EXTERNAL: Works with human resources vendors such as Paylocity, recruitment and benefits vendors.
Requirements:

MINIMUM JOB REQUIREMENTS

  • High school diploma or GED
  • Significant comfort with Microsoft Office applications such as Word/Excel/
  • Strong customer service focus
  • Ability to demonstrate a high level of confidentiality


DESIRED JOB REQUIREMENTS

  • 1-2 years applicable education or experience in human resources or related field
  • Intermediate level Microsoft Office skills; Excel, Word, PowerPoint


BENEFITS / PERKS

  • Medical, dental, vision insurance
  • HSA / FSA options
  • Employer paid basic life insurance
  • Supplemental life insurance
  • Short / Long term disability
  • 401k with employer match
  • Paid time off
  • Paid sick leave
  • 8 Scheduled Paid Holidays and 1 Float Holiday
  • Tuition reimbursement
  • Parking reimbursement
  • Annual Profit-Sharing Bonus
  • Annual Merit Review


Atmosphere Commercial Interiors provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, gender, sexual orientation, gender identity or expression, national origin, age, genetic information, disability, or veteran status. In addition to federal law requirements, Atmosphere Commercial Interiors complies with applicable state and local laws governing nondiscrimination in employment in every location in which the company has facilities.

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