Development Assistant

1 month ago

Fayetteville, United States Fayetteville Public Library Full time
Job DescriptionJob Description

Fayetteville Public Library

Development Assistant

Job Description

Exempt: No

Department: Development

Reports To: Director of Development

Location: Fayetteville Public Library Foundation

Date Revised: May 10, 2023

Safety Sensitive: No


ESSENTIAL DUTIES AND RESPONSIBILITIES
  1. Ensure that donations are fully processed using donor management software system for the FPL Foundation in a manner that is accurate, reliable, and IRS compliant. Prepare donor acknowledgement letters.
  2. Collaborate with coordination of the Annual Fund, Roberta Fulbright Society, including preparing all monthly mailings and special acknowledgements.
  3. Support grant writing efforts through research of funding programs and suggestion of ideas to FPL staff for grant opportunities and proposals to enhance and expand library services. Assist in prospect research and help compile information as needed for grants. Assist with monitoring ongoing grants so that goals are met and compliance with deadlines, follow up requirements, record keeping, and accounting is assured.
  4. Maintain and cultivate effective working relationships with all volunteers, staff, donors, prospective donors, sponsors, potential sponsors, foundations, and other businesses and community leaders. Follow up on their involvement in specific programs or initiatives.
  5. Analyze statistical data to support Capital Campaign strategy and create record sets and reports as needed.
  6. Process, track, and acknowledge gifts and donor activities via Salesforce. Retain records and statistics on gifts and donor activities for the use of further evaluating efficacy.
  7. Attend sponsored/partnered programs and document outcome(s). Facilitate additional library and Foundation special events as needed.
  8. Coordinate event communication with sponsors and attendees. Track sponsor payments and RSVPs.
  9. Work with Development Team to create a communications strategy and timeline. Support donor communication through mail, email, and digital media.
  10. Purchase supplies and negotiate with vendors in support of Development Department.
  11. Conduct donor research to benefit the Annual Fund and Capital Campaign strategy.
  12. Collaborate with supervisor on departmental projects to ensure the smooth operation of the department.
  13. Research potential sponsors/partners for discussed initiatives.
  14. Retain records and statistics on sponsorships for the use of further evaluating efficacy.
  15. Adhere to the Association of Fundraising Professionals (AFP) Code of Ethical Standards.
  16. Help orient new staff, ensuring a smooth acclimation to the library and our culture. Train new staff members as assigned.
  17. Display excellent time management skills, attention to detail, problem solving skills, strong organizational skills and the ability to work proactively to balance multiple tasks and prioritize work. Complete work at an appropriate pace with a sense of urgency.
  18. Assume personal responsibility for building maintenance and solving minor issues and problems.
  19. Perform any other related duties as required or assigned.
ADDITIONAL INFORMATIONMinimum Qualifications:
  1. High school diploma and two years of college, plus two years of related experience and/or training, or equivalent combination of education and experience.
  2. Intermediate computer skills including proficiency with office productivity software and donor management software.
  3. Intermediate math skills, including the ability to calculate figures and amounts such as discounts, interest, commissions, proportions, and percentages. Ability to apply concepts such as fractions, ratios, and proportions to practical situations.
  4. Excellent written and oral communication skills, including the ability to write reports, business correspondence, and effectively present information and respond to questions from groups of managers, clients, customers, and the general public.
Other Skills and Abilities:
  1. Ability to work a flexible schedule as assigned that includes evenings, weekends, and holiday shifts is required.
  2. Perform both independently and as an effective and valued team member.
  3. Strong organizational, time management, and interpersonal skills.
  4. Work under pressure on multiple projects with frequent interruptions and tight deadlines.
  5. Must have significant initiative and drive.
  6. Must be able to appropriately handle sensitive information.
  7. Ability to provide own cell phone.
  8. Multilingual skills a plus.
Work Environment:

Ability to tolerate moderate noise that comes from an office environment with typical HVAC performance, constant visitors, telephone calls, computers, and printers and light traffic and the ability to tolerate an increased level of noise during programming events.

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