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Project Administrator

3 months ago

Reno, United States United Construction Full time
Job DescriptionJob Description

PROJECT ADMINISTRATOR

United Construction Company is currently seeking a Project Administrator to be responsible for the processing of projected related paperwork as required and directed by the Project Manager(s).

The ideal candidate will have:

  • A minimum of 3 years’ experience in a project administration role within a commercial construction company preferred.
  • Possession of or ability to obtain a valid driver’s license.

Location: Reno, NV

Job Type: Full-time

DUTIES AND RESPONSIBILITIES:

Contract Responsibility

  • Submittals/Shop Drawings/Samples
  • Track all required submittals/shop drawings from subcontractors/vendors in accordance with the company’s’ policies and procedures.
  • Keep log current.
  • File all documents according to the company’s’ policies and procedures.

RFI’s

  • Enter all RFI’s into the project management software in accordance with the company’s’ policies and procedures.
  • Distribute to the Project Manager and Superintendent for technical review and/or answer.
  • If required, forward to Architect/Engineer for answer.
  • Track all RFI’s to ensure timely response and distribute as required and in accordance with the company’s’ policies and procedures

Subcontracts/Purchase Orders

  • Prepare contracts, purchase orders and subcontract change orders directed by the Project Manager
  • Track issuance and return from Subcontractors/Vendors.
  • Track insurance certificates, licensing, etc.
  • Keep the Project Manager informed of outstanding subcontracts or insurance/licensing issues on a weekly basis.
  • Provide all required notices, reports, services, etc. in a timely and accurate manner.

RCO’s/PCO’s

  • Prepare RCO/PCO as requested by the Project Manager and distribute as required.
  • Track issuance and return from Owners, Subcontractors and Vendors.
  • Track and update the project management software when RCO’s and change orders are returned and distribute as required.
  • Maintain files for easy access.

Project Meetings

  • Assist the Project Manager and Superintendent in setting up weekly Owner and Subcontractor meetings and assisting in the creating and updating of meeting minutes.
  • Assist in assembling and distributing weekly meeting minutes and 3-week schedules prepared by the Project Manager and Superintendent.
  • Record and prepare meeting minutes as requested.

Certified Payroll

  • Collect, verify and submit certified payroll for the project, if required.

Project Documentation

  • Distribute updated schedules to Owners and Subcontractors along with any general notices to Subcontractors.
  • Keep the Project filing up to date and maintain all project folders and binders in accordance with the company’s policies and procedures.
  • Distribute plans, specifications and clarifications as directed by the Project Manager and maintain a drawing and distribution log in the project management software.
  • If requested make copies of and distribute to the jobsite all copies of Subcontracts, Purchase Orders, RFI’s Submittals, Shop Drawings, etc.
  • Make copies of and distribute to the jobsite all testing and inspection reports.

Communications

  • Provide close communication and interaction with all internal personnel/groups, 3rd party architectural and engineering consultants, governmental agencies, material vendors, subcontractors and customers.

Financial Management

  • Adhere to all accounting procedures.
  • Process commitments to subcontractors and suppliers and ensures all materials are procured and delivered to the site in compliance with the construction schedule.
  • Prepare, monitor, process and control all owner and subcontractor change orders and change order requests.
  • Monitor subcontract status report and effect timely execution of documents included timely submission of subcontractor and vendor insurance requirements.
  • Ability to work with job cost and Work In Progress (WIP) accounting methods.

Reporting

  • Prepare reports as required by the Owner agreement or the company policies and procedures.

Close Out

  • Commence close-out procedure in accordance with the contract documents and in compliance with procedures outlined in the company policies and procedure manual.
  • Solicit and track the receipt of Subcontractor/Vendor warranties and O&M manuals required for the close out books.
  • Assemble closeout documents for the PM review. Once complete, distribute as required and file.

GENERAL REQUIREMENTS:

Language Skills

  • Ability to read, analyze, and interpret general business periodicals, professional journals, technical procedures, or governmental regulations.
  • Ability to write reports, business correspondence, and procedure manuals.
  • Ability to effectively present information and respond to questions from groups of managers, clients, customers, and the public.

Mathematical Skills

  • Ability to apply concepts such as fractions, percentages, ratios, and proportions to practical situations.

Reasoning Ability

  • Ability to solve practical problems and deal with a variety of concrete variables in situations where only limited standardization exists.
  • Ability to interpret a variety of instructions furnished in written, oral, diagram, or schedule form.

Legal Skills

  • Understanding of construction law, State Statutes and other Federal, State and Local regulations, ability to read and interpret legal documents, contracts and familiarity with insurance laws and policies.

Computer Skills

  • Working knowledge of Microsoft Office software, including: Outlook, Word, Excel and PowerPoint.
  • Working knowledge of Procore and Sage preferred.
  • Ability to learn and effectively operate other types of software.

WHY UNITED?

For over 40 years, United Construction has successfully designed and built over 40 million square feet of facilities in the United States. Our portfolio of completed projects includes diversified building types that consist of private and public-sector education, institutional, office, aviation, retail, medical and special use facilities in addition to our resume of industrial and tenant improvement projects. Our public-sector customers have been state, federal and military facility owners. Our private sector customers have traditionally been real estate developers and end user/owners.

Our business would not exist without passionate, collaborative, achievement-focused people who successfully deliver best-in-class industrial, institutional and commercial buildings and facilities. As a United Construction team member, you will be part of a team that has a proven track record and a high level of integrity. United Construction is a company that is trusted by our customers, subcontractors, partners, and the communities in which we serve and work.

We appreciate and welcome diverse talents and skills because we know it takes a strong team to build great buildings, great relationships and great successes. We are always looking for outstanding people that can add value to our team and service platform. Become part of our success and Build United

United Construction Company is an equal opportunity employer.