Events Director

1 month ago

Lubbock, United States YWCA of Lubbock Full time
Job DescriptionJob DescriptionYWCA of Lubbock
Job Description
Events Director
 Job Summary
The Events Director is responsible for selling all aspects of private events held at the YWCA of Lubbock locations to include corporate, community, social, wedding and other market segments.  This role coordinates logistics and on-site event management by overseeing the room rental process, handling inquiries, managing contracts, and ensuring the client’s satisfaction.

The primary function of this role is to drive revenue by fostering relationships with existing and future customers and to promote community awareness of YWCA of Lubbock’s programs and services.

Essential Job Responsibilities
  • Responsible for all planning, implementation, and production of YWCA event rentals, event vendor relationships, and event logistics.
  • Responsible for selling all private events, meeting with the customers to determine needs, meeting those needs, and exceeding their expectations through detailed communication.
  • Generates a definitive sales strategy to meet and/or exceed departmental revenue goals consistently.
  • Oversees the room rental process for event rooms at the YWCA on University, Sun ‘n Fun, and Legacy Event Center.
  • Networking inside and outside the YWCA to obtain "leads" and build relationships with new and existing clients.
  • Collaborate with internal departments and vendors to ensure that all aspects of events, including catering, audiovisual equipment, decorations, and signage are arranged and executed successfully.
  • Ensures all contracts, procures customer’s signature, and collects necessary deposit and payments per events policy.
  • Manages all accounts with repeat weekly, monthly events.
  • Ensures all policies are followed and member/guest satisfaction levels are met.
  • Coordinates and manages event staffing requirements.
  • Works at YWCA special events as directed including preparation, set-up, event execution and tear-down.
  • Work closely with the Communications Director to support the planning, coordination, and execution of various YWCA sponsored events. Including assisting with logistics and vendor management.
  • Responsible for working with the Marketing team on promotional materials for private events. For example: YWCA website and social media outlets.
  • Represents the YWCA of Lubbock in a positive manner at all times, including working with staff, volunteers, and vendors.
  • Additional duties as assigned to fulfill the Mission of the YWCA of Lubbock.
Job Qualifications
  • Learn and support the YWCA mission, vision, and policies to meet the goals of the organization without compromise, serving as a role model for the Lubbock community both in demeanor and in life-style habits.
  • At least two (2) years’ experience in event planning or similar field.
  • Very strong communication skills, both written and verbal.
  • Strong computer skills, including Microsoft Office. Greater Giving is a plus.
  • Strong attention to detail, multi-tasking, and problem-solving.
  • Present self professionally in appearance and mannerism at all times.
  • Flexibility to work at YWCA events including evenings or weekends.
  • Infrequent travel: 0-10 days/year.
  • Pass a criminal history background check and FBI fingerprint check.

Physical Requirements
The physical demands described here are representative, though not comprehensive, of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
  • Regularly sit, stand, bend, crouch, stoop, walk, climb stairs, use hands and fingers, reach with hands and arms, feel, talk, hear, and see.
  • Work on a computer up to eight (8) hours a day.
  • Regularly lift and/or move up to 40 pounds and occasionally lift and/or move up to 60 pounds.
  • Regularly work at outdoor and indoor events for extended periods of time.

Work Environment
The work environment characteristics described here are representative, though not comprehensive, of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable the individuals with disabilities to perform the essential functions.
  • Noise level varies between quiet and loud.
  • Pace varies between deliberate and fast.

Department:      Administration                                              FT/PT/Vol/Temp:           FT
Reports To:        Communications Director                           FLSA Status:                     Non-Exempt

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