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Director Of Operations

2 months ago

Lubbock, United States National Sorghum Producers Full time

National Sorghum Producers and United Sorghum Checkoff Program

Director of Operations


Job Title: Director of Operations

Department: National Sorghum Producers Administration

Reports To: Chief Executive Officer

Location: NSP Headquarters - Lubbock, Texas

FLSA Status: Salary Exempt

Prepared Date:September 4, 2024

Submit Resume to: Tim Lust (tim@sorghumgrowers.com)


ORGANIZATION OVERVIEW

National Sorghum Producers (NSP) is the national commodity association for the sorghum industry and represents U.S. sorghum farmers nationwide. The member-focused organization serves as the voice of the sorghum industry and works through education, legislative and regulatory issues to lead positive change for sorghum farmers. NSP is headquartered in Lubbock, Texas, with members in 30 states and affiliate organizations in seven states throughout the U.S.


GENERAL RESPONSIBILITIES

The general responsibility of the Director of Operations is to represent the organization in a productive, positive and confident manner as an active member of Team Sorghum, providing support to all entities of the organization. The Director of Operations manages, all operations of the National Sorghum Producers on behalf of the Chief Executive Officer (CEO). The Director of Operations reports to the CEO, who performs personnel reviews and determines salary administration for this position. 


SPECIFIC RESPONSIBILITIES


BUSINESS ADMINISTRATION

  • Assist in the management of day-to-day operations, including accounting and budget management
  • Oversee travel arrangements, ensuing cost-effective and efficient travel plans for executives
  • Leads operations meetings with team
  • Support human resource processes, including onboarding, records management, policy implementation and payroll processing
  • Maintain organized records and ensure compliance with company policies and procedures
  • Assist with office management tasks as needed, ensuring smooth operation of day-to-day activities


CEO – EXECUTIVE ASSISTANCE

  • Keeps CEO apprised of critical issues
  • Maintains CEO calendar/schedule and associated documents
  • Advises on topics pertinent to staff meetings
  • Schedules travel, maintains itineraries and assists the CEO 


NSP BOARD OF DIRECTORS SUPPORT

  • Liaison to Board of Directors, serves as appointed Secretary to the Board
  • Attends all Board meetings 
  • Organizes and facilitates all details pertinent to Board meetings and Board conference calls
  • Maintains Board records (including, but not limited to, bylaws, contracts, strategic plans, minutes, schedules, elections, database information)
  • Assists Nomination Committee in the Board nomination process
  • Facilitates Board member travel to meetings and events


EVENT/MEETING PLANNING

  • Event planning for the following, but not limited to, all NSP board, committee, and strategy meetings; SICNA biennial conference; PAC board meetings and Legislative Committee meetings
  • Event planning duties include determining and negotiating venues, meeting space and lodging; planning food, beverage and audio-visual needs; coordinating reservations; communicating with attendees; scheduling off-site meals/tours; coordinating travel; monitoring costs; coordinating transportation; overseeing registration process; overseeing expense distribution; acting as on-site contact; responding to deadlines as stipulated in contracts


BUDGET & FINANCIAL

  • Oversees NSP E-member and membership projections
  • Maintains NSP/USCP financial references spreadsheet used for event planning
  • Reviews NSP expense disbursements
  • Reviews and sign NSP bank reconciliations
  • Monitors accounts receivable with Accounting, Operations and Industry Partner team


PERSONNEL

  • Hires, supervises, and terminates support staff 
  • Ensures staff timesheet compliance
  • Maintains Non-Disclosure Agreements


OTHER

  • Support staff
  • Facilitates and leads staff in overall database management and organization records management policy
  • Fulfills other assignments as delegated by CEO


REQUIRED QUALIFICATIONS

  • 8 years work experience in relevant field
  • Proven experience in operations or administration
  • Detailed oriented; strong organizational skills
  • Proficient in a computerized work environment that utilizes Google Docs, Microsoft Word, Microsoft Excel and Adobe Acrobat.
  • Customer service oriented for both internal and external customers
  • Excellent judgment and creative problem-solving skills
  • Event planning experience
  • Superior management skills; ability to work with peers
  • Self-reliant and results oriented
  • High proficiency in written and verbal communications


PREFERRED QUALIFICATIONS

  • Familiarity with Google Workspace a plus but not required
  • Agriculture background
  • Bachelor’s Degree  


LANGUAGE SKILLS

The individual must have the ability to effectively present information and respond to questions from groups of producers, organizational boards, industry representatives and the general public.  Specific language skills may be needed and shall be documented.


PHYSICAL DEMANDS

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.  Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.


Employee would/may perform work in the following manners, including but not limited to:  standing/sitting for long periods of time (up to 8 hours), good hearing/vision enabling person to hear/see – directions/safety hazards, computer screen, and other media, work or environmental needs to fulfill responsibilities.


WORK ENVIRONMENT

Employee will work at the offices located at 4201 N. Interstate 27, Lubbock, TX 79403.

The work environment described here is representative of those an employee encounters while performing the essential functions of this job.  Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.


EQUIPMENT, SKILLS/KNOWLEDGE

Employee would be required to use the following equipment, including but not limited to, motor vehicle, computer equipment. The person should possess the skills and the ability to execute the duties and responsibilities of the position. 




NSP is an equal employment opportunity employer and strives to comply with all applicable laws prohibiting discrimination based on race, color, creed, sex, age, national origin or ancestry, physical or mental disability, veteran status, marital status, medical condition, or sexual orientation, as well as any other category protected by federal, state, or local laws.  All such discrimination is unlawful and all persons involved in the operations of NSP are prohibited from engaging in this type of conduct.