Accounts Payable Analyst

4 weeks ago

Folsom, United States FPI Management, Inc. Full time
Job DescriptionJob DescriptionCompany Description

Multifamily Property Management

Job Description

The Accounts Payable Analyst is responsible for general Accounts Payable functions within the Accounts Payable department which requires a strong attention-to-detail and multi-tasking ability, independent judgement skills, and the ability to work well under deadlines in a changing environment. 

Hourly Pay Range: $18 - $23

DUTIES AND RESPONSIBILITIES

  1. Accounts Payable
    1.  Review and input weekly, 450+ expense invoices for a portfolio of properties. Include as necessary and in a timely manner, any check requests, petty cash, mileage and utility reimbursements received from property sites. Verify approvals, accuracy of coding and allocation of expenses using detailed descriptions. Input unit numbers in the unit matrix system when required for specialized reports.
    2.  Research past due balances and follow up with the property community director for missing invoices or missing approvals from portfolio managers.
    3. Provide un-posted batch report along with entered invoices daily and by the weekly cutoff to property accountants for their review and posting.
    4. Prepare incomplete vendor forms as needed for vendors not in Compliance Depot or that became inactive in Yardi databases. Provide property accountants with original check (when available) along with original copy and invoice for checks that may need to be voided.
  2. Checks/Filing
    1. Match checks/copies from property accountants to appropriate posted invoices. Verify invoice numbers, amounts and vendor addresses on checks. Acquire second signature on checks as required by company policy – mail checks accordingly, including any payment coupons.
    2. File copies of checks with attached invoices in the appropriate A/P paid file by property and vendor according to standard/company filing procedures.
  3. General Department Support
    1. Assist the department in carrying out various administrative support functions including record keeping, file maintenance and data entry.
    2. Respond to all requests and questions from staff and/or vendors in a timely manner and with a customer-service oriented mindset. Requests and questions could come from a variety of sources: phone, email, in-person, etc. and responses require a high level of professionalism and tact.
  4. Other
    1. Comply with all FPI policies and procedures.
    2. Promote a professional image by adhering to FPI Management's Dress Code Policy. 
    3. Conduct displayed must be of a professional manner when communicating with employees, residents, prospective residents, clients, vendors, and guests while representing FPI Management.
    4. Perform any and all functions as directed by the supervisor, including special project assistance
    5. Responsible for meeting all training requirements for the position (Grace Hill, Safety Meetings, etc.).
Qualifications

Minimum Requirements:

 

  • Minimum 2 years’ experience in a similar Accounts Payable role, preferably within a Residential Property Management company.
  • High School diploma or equivalency certificate. College degree in a similar accounting discipline, preferred.
  • Valid Driver's License, a good driving record, current motor vehicle insurance which meets State requirements, and an operable vehicle that meets FPI’s Driving Standards and Personal Vehicle Use policy.
  • Must be proficient in speaking, reading, and writing in English.
  • Average computer skills (MS Office, Google Suite, QuickBooks, email, internet, etc.). Yardi experience helpful. Typing: 40 WPM, 8,000 KSPH (alpha-numeric), 10,000 KSPH (10-key).

Skills Required:

  • Customer Service
  • Computer Skills
  • G-Suite (Google)
  • Microsoft Excel
  • Microsoft Word


Additional Information

ESSENTIAL ATTRIBUTES

  • Embracing and exemplifying our HEART core values and incorporating them into every task performed and every interaction with clients, supervisors, team members, colleagues, residents, vendors, etc.
  • Positive influencing, interpersonal, and communication skills are essential.

Why look at FPI for your next career step? We are one of the largest third-party 100% fee-managed Property Management companies in the nation, an industry leader in both the Conventional and Affordable Housing spaces, managing over 850 communities (~150,000 units) across the country, and employing ~3,500 team members. We offer comprehensive compensation and benefits packages (employee-only employer-paid plan available), ongoing training, and plenty of opportunities to grow your career. Come join Team FPI

EEO/EVerify Statements

FPI Management is an Equal Opportunity Employer. All qualified applicants are encouraged to apply. FPI Management participates in the E-Verify program.

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