Accounts Payable Analyst

1 month ago

Folsom California, United States FPI Management, Inc. Full time
Job Description

• Property Name: Corporate Office

• 800 Iron Point Rd, Folsom, CA 95630, USA

• Full-Time

• Unit Count: N/A

The Accounts Payable Analyst is responsible for general Accounts Payable functions within the Accounts Payable department which requires a strong attention-to-detail and multi-tasking ability, independent judgement skills, and the ability to work well under deadlines in a changing environment.

Pay: $18 - $23 Hour

DUTIES AND RESPONSIBILITIES

Accounts Payable Review and input weekly, 450+ expense invoices for a portfolio of properties. Include as necessary and in a timely manner, any check requests, petty cash, mileage and utility reimbursements received from property sites. Verify approvals, accuracy of coding and allocation of expenses using detailed descriptions. Input unit numbers in the unit matrix system when required for specialized reports.

 Research past due balances and follow up with the property community director for missing invoices or missing approvals from portfolio managers.

Provide un-posted batch report along with entered invoices daily and by the weekly cutoff to property accountants for their review and posting.

Prepare incomplete vendor forms as needed for vendors not in Compliance Depot or that became inactive in Yardi databases. Provide property accountants with original check (when available) along with original copy and invoice for checks that may need to be voided.

Checks/FilingMatch checks/copies from property accountants to appropriate posted invoices. Verify invoice numbers, amounts and vendor addresses on checks. Acquire second signature on checks as required by company policy – mail checks accordingly, including any payment coupons.

File copies of checks with attached invoices in the appropriate A/P paid file by property and vendor according to standard/company filing procedures.

General Department SupportAssist the department in carrying out various administrative support functions including record keeping, file maintenance and data entry.

Respond to all requests and questions from staff and/or vendors in a timely manner and with a customer-service oriented mindset. Requests and questions could come from a variety of sources: phone, email, in-person, etc. and responses require a high level of professionalism and tact.

OtherComply with all FPI policies and procedures.

Promote a professional image by adhering to FPI Management's Dress Code Policy. 

Conduct displayed must be of a professional manner when communicating with employees, residents, prospective residents, clients, vendors, and guests while representing FPI Management.

Perform any and all functions as directed by the supervisor, including special project assistance

Responsible for meeting all training requirements for the position (Grace Hill, Safety Meetings, etc.).

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