Executive Assistant

4 weeks ago

Clarkston, United States OWL Services Full time
Job DescriptionJob Description

Who We Are

OWL Services is the premier sales, installation, program management and service provider to retail, commercial, fleet, aviation and marine, and emergency power generation companies across the U.S.

With 33 offices and distribution centers and more than 1,400 field service professionals, OWL delivers on a service platform that includes construction, compliance and testing, maintenance and repair, modernization and re-imaging, and EV charging solutions to keep businesses and people moving 24 hours a day, 7 days a week, 365 days a year.

OWL Services’ companies have received numerous awards over the years for exemplary customer service. Most recently it was the recipient of EVgo’s Deployment Excellence Award in its first-ever class of awardees in the National EV Charging Recognition Program.

Come join us For more information visit OWLServices.com and follow us on LinkedIn.

Role

We are seeking a highly organized and proactive Executive Assistant to join our team. The Executive Assistant is responsible for the administrative matters of senior executives. Our ideal candidate possesses strong organizational skills, pay close attention to detail and reporting accuracy, all while having passion for administrative excellence/efficiency. Must have a commitment to ensuring a high-quality work product, while being flexible, approachable and take initiative to get things done with minimal guidance. This is an opportunity for a long term position and to join a growing company.

Responsibilities

  • Maintain complex and detailed calendars using Google Calendar and Microsoft 365, coordinating with multiple people as necessary to resolve conflicts
  • Arrange domestic travel per the company’s policy including detailed itineraries and other key travel documents including flights, hotel and car reservations and prepare itineraries
  • Prepare travel and expense reports for approval and submission, ensuring compliance with company policies and reconciling reports to statements
  • Handle confidential records of the Company and sensitive information with the utmost discretion
  • Manage logistics and coordination of meetings
  • Perform ad hoc projects, as requested
  • Handle regular and recurring activities without prompting, advise in advance of issues or delays
  • Manage office supplies, monitor inventory and equipment, and place service requests for service repairs
  • Ensure office environment is maintained in a professional and clean manner
  • Plan and administer all events for the executive team
  • Support multiple and concurrent activities, providing administrative guidance and support to a variety of activities and projects
  • Additional duties as assigned

Requirements and Skills

  • 5 Years of Experience in Office Administration and Executive Support
  • Bachelor’s Degree in Business Administration a plus
  • Ability to work mainly at the work site
  • Demonstrated experience anticipating the needs of executive level staff and ensuring priorities and logistics are met
  • Professional demeanor and flexibility to manage diverse responsibilities and multiple tasks in a fast-paced environment ensuring a high degree of organization and attention to detail
  • Proven management leadership skills, while taking a hands-on approach when needed
  • Sound judgment, maturity, and the ability to handle sensitive information with discretion and poise
  • Exceptional verbal communication skills with the ability to exercise a high degree of diplomacy, collaboration and problem solving
  • Excellent written and presentation skills
  • Strong knowledge of office procedures with experience in change management a plus
  • Solid computer skills with experience in Microsoft Suite, Google Workplace, Salesforce Microsoft Dynamics Great Plains, Doc-Link, Adobe
  • Must be flexible with work schedule, occasional weekends and after-hours are required

Compensation and Benefits

  • PTO
  • 401(k) match
  • Health, dental, vision, and life insurance

  • Executive Operations Assistant

    1 week ago

    Clarkston, Michigan, United States OWL Services Full time

    Job OverviewAbout UsOWL Services stands as a leading provider in sales, installation, program management, and service for various sectors including retail, commercial, fleet, aviation, marine, and emergency power generation across the United States.With a robust network of 33 offices and distribution centers, complemented by over 1,400 field service...

  • Executive Assistant

    12 hours ago

    Clarkston, Michigan, United States GeorgiaGov Full time

    Job SummaryThe Georgia Department of Education (GaDOE) is seeking an experienced Administrative Support Specialist to provide high-level administrative support to the School-level Superintendent. This role will involve coordinating and organizing office activities, managing communications and information flow, and providing administrative support to the...

  • Administrative Coordinator for Executives

    1 week ago

    Clarkston, Michigan, United States OWL Services Full time

    Job OverviewAbout UsOWL Services stands as a leading provider in sales, installation, program management, and service for various sectors including retail, commercial, fleet, aviation, marine, and emergency power generation across the United States.With a robust network of 33 offices and distribution centers, complemented by over 1,400 skilled field service...

  • Senior Executive Coordinator

    4 days ago

    Clarkston, Michigan, United States OWL Services Full time

    Job OverviewAbout UsOWL Services stands as a leading provider in sales, installation, program management, and service solutions for various sectors including retail, commercial, fleet, aviation, marine, and emergency power generation across the United States.With a robust network of 33 offices and distribution centers, alongside a dedicated team of over...

  • Site Operations Assistant

    1 week ago

    Clarkston, Michigan, United States Exotic Custom Pools Full time

    Become a Vital Part of Our Team as a Site Operations AssistantExotic Custom Pools is seeking a committed Site Operations Assistant to enhance our project execution through essential manual labor activities. In this role, you will be instrumental in ensuring a tidy and productive work environment. If you possess a strong work ethic and are prepared to embrace...

  • Assistant Childcare Teacher

    1 month ago

    Clarkston, United States Lil' People's Place Full time $14 - $16

    General Responsibility: To assist with the overall operation of the classroom. This includes but is not limited to the following: assist with curriculum, develop parental rapport, ensure the safety and health of children, and provide a consistent, positive, caring environment to children in your care.Assist the lead teacher with maintaining an environment...

  • Healthcare Administrative Assistant

    1 week ago

    Clarkston, Washington, United States Tri-State Hospital Full time

    Position Overview:The ideal candidate will possess exceptional customer service skills and maintain a cheerful demeanor. We seek individuals who thrive in a medical setting and are committed to delivering outstanding patient care as part of a collaborative team. This role involves welcoming patients, managing phone communications, coordinating appointments,...

  • Admin Assistant 3.

    3 months ago

    Clarkston, United States GeorgiaGov Full time

    Job Summary The Georgia Department of Education (GaDOE) – Atlanta Area School for the Deaf (AASD) is recruiting for an experienced Administrative Assistant. Under the supervision of AASD’s School-level Superintendent, this position will provide support to the School-level Superintendent by executing administrative and operational duties that support...

  • Transportation Project Manager and Engineering Leader

    3 days ago

    Clarkston, Michigan, United States jub Full time

    Job SummaryWe are seeking a Senior Transportation Project Manager to lead our team in developing and managing transportation projects in Northern Idaho. As a key member of our team, you will be responsible for providing technical expertise and oversight to ensure successful project execution.Key ResponsibilitiesManage and coordinate a team of professionals...

  • Technical Support Specialist

    3 days ago

    Clarkston, Michigan, United States Clarkston Medical Group Full time

    Position OverviewClarkston Medical Group is seeking a dedicated IT Support Technician to provide essential technical assistance. This role is crucial in ensuring the smooth operation of our IT systems and support for our staff.Key Responsibilities:Conduct thorough analysis, diagnosis, and resolution of intricate desktop issues for users, while recommending...

  • Preschool Educator for Four-Year-Olds

    1 week ago

    Clarkston, Georgia, United States Clarkston First Baptist Academy Full time

    Position OverviewSummaryWe are in search of a nurturing and dedicated childcare educator for our four-year-old classroom. The ideal candidate will be responsible for designing and executing the educational program, overseeing daily classroom operations, and collaborating effectively within a diverse team environment. A solid grasp of children's cognitive,...

  • Preschool Educator for 4-Year-Olds

    1 week ago

    Clarkston, Georgia, United States Clarkston First Baptist Academy Full time

    Position OverviewSummaryWe are looking for a nurturing and dedicated early childhood educator to join our team at Clarkston First Baptist Academy, focusing on our 4-year-old classroom. The ideal candidate will be responsible for designing and implementing an engaging curriculum, overseeing daily classroom operations, and collaborating effectively within a...

  • Radiology Administrative Support Clerk

    1 week ago

    Clarkston, Washington, United States Tri-State Hospital Full time

    Position Overview:The Radiology Patient Registration Specialist plays a crucial role in facilitating a smooth and efficient registration process for all patients undergoing Radiology and Respiratory Therapy services. This includes managing referrals and orders, collecting and confirming essential information, and executing the necessary steps to pre-register...

  • Radiology Intake Coordinator

    1 week ago

    Clarkston, Washington, United States Tri-State Hospital Full time

    Position Overview:The Radiology Patient Registration Specialist plays a crucial role in managing a seamless and efficient registration process for all patients undergoing Radiology and Respiratory Therapy services. This includes receiving referrals and orders, collecting and validating essential information, and executing necessary steps to pre-register...

  • Department Lead

    3 weeks ago

    Clarkston, United States US Foods Full time

    ARE YOU A CURRENT US FOODS EMPLOYEE? PLEASE APPLY DIRECTLY THROUGH OUR INTERNAL WORKDAY CAREER SITE. Join Our Community of Food People! Leads all functions of the Dry, Disposables, and Culinary Equipment Supplies (CES), and fresh departments as assigned by Store Management. Ensures effective inventory levels, appealing and profitable merchandise presentation...

  • Lead Financial Analyst

    1 week ago

    Clarkston, Michigan, United States Accountants One Full time

    Job OverviewLead Financial AnalystAccountants One is seeking a dedicated Lead Financial Analyst to join a thriving non-profit organization. The ideal candidate will possess a minimum of 5 years of experience in the financial sector. This pivotal role will collaborate closely with the financial controller to enhance operational efficiency, meet deadlines, and...

  • Radiology Administrative Coordinator

    1 week ago

    Clarkston, Washington, United States Tri-State Hospital Full time

    Position Overview: The Radiology Patient Registration Specialist plays a crucial role in facilitating a seamless and efficient registration process for all patients receiving Radiology and Respiratory Therapy services. This position involves managing referrals and orders, collecting and confirming essential information, and executing the necessary steps to...

  • Behavioral Health Technician/RBT

    4 days ago

    Clarkston, Michigan, United States TRAC Therapy Research Autism Center Full time

    About the PositionBehavioral Health Technician/RBT - Afternoons/Evenings/Weekends - SIGN-ON BONUSIf you are dedicated to positively impacting the lives of individuals with Autism Spectrum Disorder (ASD) and Traumatic Brain Injuries (TBI), we invite you to explore this rewarding opportunity.Company Overview: T.R.A.C. Therapy Research Autism Center is on the...

  • Radiology Patient Registration Specialist

    1 week ago

    Clarkston, Washington, United States Tri-State Hospital Full time

    Position Overview: The Radiology Patient Registration Specialist plays a crucial role in facilitating a seamless and efficient registration experience for all patients undergoing Radiology and Respiratory Therapy services. This position involves receiving referrals and orders, meticulously gathering and validating essential information, and executing the...

  • Telecommunications Aerial Technician

    1 week ago

    Clarkston, Washington, United States NTI Connect Full time

    Job OverviewThe Aerial Lineman plays a crucial role in the telecommunications sector, focusing on the construction and upkeep of aerial communication structures, cabling, and data facilities. This position emphasizes safety and quality, ensuring that all tasks are executed to the highest standards.Key Responsibilities:Engage in the installation, testing, and...