Clinic Office Coordinator

1 month ago

Wallingford, United States Masonicare Corp Full time
Job DescriptionJob Description

Wallingford, CT

Day Shift - 40 hours per week


Summary of Position: Responsible for organizing the day-to-day functions of the Behavioral Health Outpatient program, which include coordination of all outpatient services such as scheduling, insurance billing, order entry, filing and registration.

Essential Duties and Responsibilities:


1. Performs initial request for outpatient services intake including pre-registration and scheduling. Also processes all initial orders including scheduling and obtaining insurance pre-authorization as needed.

2. Reviews insurance information and verifies with patient including payment options.

3. Verifies insurance coverage with third party payors. Obtains pre-authorization when needed.

4. Prepares all necessary paperwork in advance, and obtains medical records. Arranges transportation requests as needed for scheduled visits and for Masonicare community residents/patients who have referred medical appointments elsewhere.

5. Schedules and coordinates patient appointments for long-term care residents and Outpatients. Adjusts schedules, as needed, to accommodate patient/resident requests and/or physician or staff schedules.

6. Establishes and maintains patient files and records on an ongoing basis. Maintaining HIPAA compliance at all times.

7. Registers residents/patients on arrival, coordinates and/or monitors flow of patients for various clinics, utilizing aids and volunteers.

8. Communicates effectively and tactfully with residents/patients recognizing their age, needs, abilities and physical conditions.

9. Enhances professional growth and development through participation in educational programs, current literature, in-service meetings and workshops.

10. Maintains a working knowledge of Medicare regulations as it pertains to Outpatient Services. Works within established department policies, procedures, objectives, quality assessment and improvement programs, safety, environmental and infection control.

11. Communicates with other departments, physician offices and long-term care units to maintain effective working relationships.

12. Performs other duties as required.

Minimum Qualifications:


Education: High School Graduate

Experience: 1-2 years office/medical experience


Day Shift / 40hrs/wk

  • MDS Clinical Reimbursement Coordinator

    20 hours ago

    Wallingford, United States Wallingford Nursing & Rehab Full time

    Genesis HealthCare is one of the nation's leading providers of healthcare services from short-term to long-term care and a wide variety of living options and professional clinical services. We are changing how care is delivered by bringing together people like you - passionate, highly skilled and motivated to make a difference.Why Genesis?We improve the...

  • Executive Assistant-Development Office

    5 days ago

    Wallingford, United States Choate Rosemary Hall Full time

    POSITION PURPOSE: Reporting to the Chief Development Officer, the Executive Assistant is responsible for providing high-level administrative support to the CDO, assisting Directors with select administrative tasks, and other duties as assigned. Work independently while understanding the necessity for communicating and coordinating work efforts with other...

  • RN Psychiatric Clinical Supervisor

    2 weeks ago

    Wallingford, United States Masonicare Full time

          RN Psychiatric Clinical Supervisor Masonicare Health Center - Wallingford, CT Evening Shift / 24hrs/wk / EOW  COMPENSATION: Masonicare has an effective process for assessing market data and establishing ranges to ensure we remain competitive.  You are paid within the salary range relative to your experience.  The pay range for this position is:...

  • RN Psychiatric Clinical Supervisor

    3 weeks ago

    Wallingford, United States Masonicare Full time

          RN Psychiatric Clinical Supervisor Masonicare Health Center - Wallingford, CT Evening Shift / 24hrs/wk / EOW  COMPENSATION: Masonicare has an effective process for assessing market data and establishing ranges to ensure we remain competitive.  You are paid within the salary range relative to your experience.  The pay range for this position is:...

  • RN Psychiatric Clinical Supervisor

    1 week ago

    Wallingford, United States Masonicare Corp Full time

    Job DescriptionJob DescriptionRN Psychiatric Clinical SupervisorMasonicare Health Center - Wallingford, CTEvening Shift / 24hrs/wk / EOW COMPENSATION: Masonicare has an effective process for assessing market data and establishing ranges to ensure we remain competitive. You are paid within the salary range relative to your experience. The pay range for this...

  • Proposal Coordinator 24-00157

    1 day ago

    Wallingford, United States ESPO Corporation Full time

    Job Title: Proposal CoordinatorLocation: Wallingford, CTOur client, a global Architecture and Design Firm, is looking to hire a Proposal Coordinator to support the Northeastern Regional Office out of Wallingford, CT.Looking for an entry level person with strength in Graphic Design. Looking for a 4 year Bachelor Degreed individual with either Graphic Design,...

  • Proposal Coordinator 24-00157

    4 weeks ago

    Wallingford, United States ESPO Corporation Full time

    Job Title: Proposal CoordinatorLocation: Wallingford, CTOur client, a global Architecture and Design Firm, is looking to hire a Proposal Coordinator to support the Northeastern Regional Office out of Wallingford, CT.Looking for an entry level person with strength in Graphic Design. Looking for a 4 year Bachelor Degreed individual with either Graphic Design,...

  • Proposal Coordinator 24-00157

    4 weeks ago

    Wallingford, United States ESPO Corporation Full time

    Job Title: Proposal CoordinatorLocation: Wallingford, CTOur client, a global Architecture and Design Firm, is looking to hire a Proposal Coordinator to support the Northeastern Regional Office out of Wallingford, CT.Looking for an entry level person with strength in Graphic Design. Looking for a 4 year Bachelor Degreed individual with either Graphic Design,...

  • Clinical Quality

    9 hours ago

    Wallingford, United States Aware Recovery Care Full time

    Job DescriptionJob DescriptionAre you interested in joining a dynamic company that delivers successful in home treatment to clients with substance use disorder? If you are a caring, compassionate and capable, we are looking for someone who can connect with people who need support and meets or exceeds the following expectations, we want to hear from you!Aware...

  • Clinical Quality

    7 days ago

    Wallingford, United States Aware Recovery Care Full time

    Job DescriptionJob DescriptionAre you interested in joining a dynamic company that delivers successful in home treatment to clients with substance use disorder? If you are a caring, compassionate and capable, we are looking for someone who can connect with people who need support and meets or exceeds the following expectations, we want to hear from you!Aware...

  • Design Desk Coordinator

    1 month ago

    Wallingford, United States ASG Information Technologies Full time

    Job DescriptionJob DescriptionSalary: 45k-55kGet Your Foot in the Door: Unique Opportunity at Our Design Desk - Perfect for Aspiring Tech Professionals!ASG Information Technologies in Wallingford, one of Connecticut’s most recognized MSP, is expanding again. We are looking for a few well-rounded individuals who have solid technical skills as well as great...

  • Entry Level Proposal Coordinator

    4 weeks ago

    Wallingford, United States Burns & McDonnell Full time

    Description The Proposal Coordinator is responsible for assisting with the development of the proposal plan the Request For Proposal (RFP) release and the process including end game, and checkmate for assigned business development proposals to obtain work for the company. This position will assist proposal development efforts in collaboration with...

  • RN Designee

    4 weeks ago

    Wallingford, United States Masonicare Full time

        RN Coordinator Masonicare at Ashlar Village - Wallingford, CT Day Shift **PAID ON-CALL ROTATION** This is an ALSA Designee role per state regs.  The Wellness and ALSA Manager provides clinical leadership, in conjunction with the SALSA, to all residents of Masonicare at Ashlar Village.  He/She is the “ALSA Designee” per state regulations and...

  • RN Designee

    3 weeks ago

    Wallingford, United States Masonicare Full time

        RN Coordinator Masonicare at Ashlar Village - Wallingford, CT Day Shift **PAID ON-CALL ROTATION** This is an ALSA Designee role per state regs.  The Wellness and ALSA Manager provides clinical leadership, in conjunction with the SALSA, to all residents of Masonicare at Ashlar Village.  He/She is the “ALSA Designee” per state regulations and...

  • RN Designee

    3 weeks ago

    Wallingford, United States Masonicare Corp Full time

    Job DescriptionJob DescriptionRN Coordinator Masonicare at Ashlar Village - Wallingford, CTDay Shift**PAID ON-CALL ROTATION**This is an ALSA Designee role per state regs. The Wellness and ALSA Manager provides clinical leadership, in conjunction with the SALSA, to all residents of Masonicare at Ashlar Village. He/She is the “ALSA Designee” per state...

  • Receptionist/administrative Assistant

    1 month ago

    Wallingford, United States Complete Wound Care LLC Full time

    Overview: Full Time: Tuesday to Friday 9:30am to 5:00pm and Saturday 9:00am to 2:00pm **Responsibilities**: - Greet and assist patients in a professional manner - Schedule and confirm patient appointments - Assist with clerical tasks such as filing, faxing, data entry, and document preparation - Manage incoming and outgoing mail and packages - Maintain...

  • All Other Positions

    2 weeks ago

    Wallingford, United States Connecticut REAP Full time

    Job Description: Wallingford Public Schools is seeking candidates for a School Nurse Coordinator for the Wallingford Public Schools. The School Nurse Coordinator provides coordination, planning, consultation and assistance for the district's health office personnel and is responsible for assuring health and nursing services for the district. Qualifications:...

  • Director, Workforce Policy and Initiatives

    2 weeks ago

    Wallingford, United States Connecticut Hospital Association Full time

    CHA is seeking an individual to work with the Senior Vice President, Policy on broad and diverse activities in support of our workforce policy, initiatives, and strategies. The position includes work on a broad range of workforce policy issues, including workforce development and recruitment, retention and resiliency, physical and psychological safety, and...

  • Director, Workforce Policy and Initiatives

    3 weeks ago

    Wallingford, United States Connecticut Hospital Association Full time

    CHA is seeking an individual to work with the Senior Vice President, Policy on broad and diverse activities in support of our workforce policy, initiatives, and strategies. The position includes work on a broad range of workforce policy issues, including workforce development and recruitment, retention and resiliency, physical and psychological safety, and...

  • RN Psychiatric Clinical Supervisor

    1 week ago

    Wallingford, CT, United States MASONICARE Full time

    RN Psychiatric Clinical Supervisor Masonicare Health Center - Wallingford, CT Evening Shift / 24hrs/wk / EOW COMPENSATION: Masonicare has an effective process for assessing market data and establishing ranges to ensure we remain competitive. You are paid within the salary range relative to your experience. The pay range for this position is: $36 - $51 / hour...